University of California - San Francisco Campus and Health
Operations Manager
University of California - San Francisco Campus and Health, San Francisco, California, United States, 94199
Operations Manager
Cardiovascular Research Institute, San Francisco, CA
Job Summary Operations Manager is responsible for supervising the administrative services of a large academic department within a school, college, or non‑academic department. Typically reports to a manager. Administrative services include IT, facilities, student services, contracts, grants, budgetary financial management, and/or human resources. Supervises support and/or professional staff. The Operations Manager provides leadership and oversight of CVRI’s Research Operations Team, responsible for building and facilities management and research support infrastructure, including the glasswash and the CVRI Zebrafish Core. The incumbent leads a staff of seven with potential for growth as the Zebrafish Core expands. A substantial portion of their time is spent supervising the team to ensure it meets operational, productivity, and financial goals and remains compliant with safety guidelines and industry best practices. They provide direct, high‑level analytical support to the department, faculty, and the Chief Administrative Officer (CAO). They speak for the Director, CAO, and Department leadership to local, national, and international constituencies. The incumbent works closely with the Director and CAO to set and implement departmental policies, procedures, and systems, and to follow through with implementation. The incumbent understands the Director’s, CAO’s, and departmental vision and goals, provides a consistent message of these items to a broad range of constituents, and exemplifies the department culture, mission, and values. The Operations Manager reports to the CAO and provides support on high‑level operations, including process improvement on administrative processes, learning and development for staff, onboarding and off‑boarding process improvement, and long and short‑range strategic planning for the unit. The Operations Manager may also perform and/or oversee special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the Director, CAO, and leadership team on matters of strategic and operational significance. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $100,100 - $164,000 (Annual Rate).
Department Description The primary mission of the Cardiovascular Research Institute, the largest organized research unit on the San Francisco campus, is to promote fundamental and clinical research on the cardiovascular and pulmonary respiratory systems and to provide opportunities for postdoctoral training in these fields. With over 200 faculty, staff, and postdoctoral fellows, the CVRI supports faculty from a variety of departments (Medicine, Biochemistry, Biophysics, Lab Medicine, Pediatrics, Anatomy, Anesthesia, Pharmaceutical Chemistry, Physiology, Cellular and Molecular Pharmacology). The total extramural funding is $29 million annually (direct and indirect costs), with $1M in indirect cost return, and $561K in State funds. Assets include $38 million in endowment income and gifts, $3M in clinical reserves, and $5.8M in opportunity funds.
Required Qualifications Bachelor’s degree in related area and / or equivalent experience / training Minimum 5 years of experience in research operations Minimum 3 years of experience as a lead/supervisor/manager Solid organizational and customer service skills to effectively manage multiple priorities Solid knowledge of the organization’s processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy Solid knowledge of common organization‑specific and other computer application programs Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others Solid skills to quickly evaluate complex issues and identify resolutions
Preferred Qualifications Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. Demonstrated skills in employee supervision and HR administration
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate‑level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10‑campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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Job Summary Operations Manager is responsible for supervising the administrative services of a large academic department within a school, college, or non‑academic department. Typically reports to a manager. Administrative services include IT, facilities, student services, contracts, grants, budgetary financial management, and/or human resources. Supervises support and/or professional staff. The Operations Manager provides leadership and oversight of CVRI’s Research Operations Team, responsible for building and facilities management and research support infrastructure, including the glasswash and the CVRI Zebrafish Core. The incumbent leads a staff of seven with potential for growth as the Zebrafish Core expands. A substantial portion of their time is spent supervising the team to ensure it meets operational, productivity, and financial goals and remains compliant with safety guidelines and industry best practices. They provide direct, high‑level analytical support to the department, faculty, and the Chief Administrative Officer (CAO). They speak for the Director, CAO, and Department leadership to local, national, and international constituencies. The incumbent works closely with the Director and CAO to set and implement departmental policies, procedures, and systems, and to follow through with implementation. The incumbent understands the Director’s, CAO’s, and departmental vision and goals, provides a consistent message of these items to a broad range of constituents, and exemplifies the department culture, mission, and values. The Operations Manager reports to the CAO and provides support on high‑level operations, including process improvement on administrative processes, learning and development for staff, onboarding and off‑boarding process improvement, and long and short‑range strategic planning for the unit. The Operations Manager may also perform and/or oversee special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the Director, CAO, and leadership team on matters of strategic and operational significance. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $100,100 - $164,000 (Annual Rate).
Department Description The primary mission of the Cardiovascular Research Institute, the largest organized research unit on the San Francisco campus, is to promote fundamental and clinical research on the cardiovascular and pulmonary respiratory systems and to provide opportunities for postdoctoral training in these fields. With over 200 faculty, staff, and postdoctoral fellows, the CVRI supports faculty from a variety of departments (Medicine, Biochemistry, Biophysics, Lab Medicine, Pediatrics, Anatomy, Anesthesia, Pharmaceutical Chemistry, Physiology, Cellular and Molecular Pharmacology). The total extramural funding is $29 million annually (direct and indirect costs), with $1M in indirect cost return, and $561K in State funds. Assets include $38 million in endowment income and gifts, $3M in clinical reserves, and $5.8M in opportunity funds.
Required Qualifications Bachelor’s degree in related area and / or equivalent experience / training Minimum 5 years of experience in research operations Minimum 3 years of experience as a lead/supervisor/manager Solid organizational and customer service skills to effectively manage multiple priorities Solid knowledge of the organization’s processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy Solid knowledge of common organization‑specific and other computer application programs Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others Solid skills to quickly evaluate complex issues and identify resolutions
Preferred Qualifications Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. Demonstrated skills in employee supervision and HR administration
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate‑level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10‑campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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