National Louis University
Academic Manager, Undergraduate Education Preparation
National Louis University, Chicago, Illinois, United States, 60290
Overview
Who We Are:
National Louis is a 135+ year old university grounded in the values of innovation, access, excellence, and equity. We are committed to providing access to educational opportunity and believe that education is the greatest lever for social and economic mobility. Our student‑focused community values continuous improvement, superior student service, collaboration, and respect for all team members and students.
What You Will Do:
The Academic Manager provides essential operational and administrative support to the Undergraduate Educator Preparation programs. Reporting to the Associate Dean, this role ensures efficient coordination of academic processes across multiple educator preparation pathways.
The Academic Manager focuses on managing curriculum infrastructure, supporting course development logistics, aligning internal processes with state and accreditation requirements, and facilitating effective communication across program teams. This position coordinates curriculum mapping updates, manages program calendars and meetings, organizes documentation for CAEP and annual program reviews, and oversees systems that support academic approvals and scheduling.
The Academic Manager supports the development and revision of academic courses by coordinating with the Learning Experience & Curriculum (LxC) team and other stakeholders to ensure timelines, approvals, and documentation are completed accurately and on schedule. As a liaison across academic and administrative units, the Academic Manager helps ensure institutional consistency and compliance with educator preparation standards.
The Academic Manager maintains consistent operational workflows, organizes key meetings (including the Student Success Collaborative and staffing summits), tracks and manages documentation (such as contracts), and supports alignment between curriculum and strategic academic goals. This role contributes to maintaining the high quality and integrity of educator preparation offerings through detailed coordination and effective communication.
Essential Responsibilities Academic Program Support
Manage and provide support for the Watermark platform related to the Curriculum Inventory System (CIS) and University Curriculum Office (UCO) approval processes, ensuring timely submissions and compliance.
Collaborate with the Director of Operations, Associate Director of Curriculum, Assessment and Accreditation, Chairs, Faculty, and Coordinators to update and maintain curriculum maps and related academic documentation.
Assist with curriculum alignment efforts to ensure coherence with state requirements, accreditation cycles, and institutional standards.
Serve as liaison between program staffing committees, faculty chairs, and advising teams, facilitating communication and scheduling meetings as needed.
Organize and host the annual staffing summit and conduct follow‑ups such as double‑checking faculty load assignments (FLAC).
Support the coordination and communication between Chairs and Academic Advising by scheduling and facilitating regular meetings.
Assist the Associate Dean and Associate Director of Curriculum, Assessment, and Accreditation with the preparation, organization, and submission of documentation required for the Annual Program Review, CAEP accreditation, and other related reviews.
Support the coordination and communication between Teacher Development, NCE, and the Academic Programs for UGC Ed Prep.
Course Development Management
Provide administrative oversight and coordination of course development processes in partnership with Learning Experience & Curriculum (LxC), faculty, chairs, and staff—ensuring timelines are met and deliverables are tracked.
Support communication and documentation (LXD, Ed Prep, CIC, Academic Operations) workflows related to course development, revision, and implementation.
Facilitate collaboration between departments and individuals involved in course design, ensuring alignment with academic standards and program outcomes.
Data Collection and Coordination Management
Manage calendars and logistics for the Undergraduate Educator Preparation program and key committees, including the Student Success Collaborative (SSC).
Organize SSC meetings by coordinating attendance, tracking contracts, and managing related administrative tasks.
Schedule and support Ed Prep team and leadership meetings, providing note‑taking, documentation, and timely distribution of action items.
Serve as a liaison between academic units, university offices, and external partners to ensure alignment and smooth communication on academic initiatives.
Support the tracking and management of contracts and attendance related to academic initiatives such as SSC.
Ensure the timely preparation and submission of internal and external documents related to curriculum, staffing, and academic processes.
Communication, Outreach, and Partnerships
Support the planning for and the coordination of the Industry Advisory Council across all disciplines within the unit to solidify and unify structure across teams.
Support the Associate Dean in collaboration with external partners and enrollment to develop and implement strategies to grow enrollment in all programs; build program visibility and external engagement with partners.
Employer Pipelines: In collaboration with Career Bridge, build employer networks to offer a wide range of job opportunities for our students after graduation.
Serve as a key liaison among academic units, university offices, and external partners to facilitate clear communication and alignment of academic initiatives.
Other Duties Assigned
Participate as an active member of the Undergraduate Educator Preparation community, supporting initiatives that advance student success and academic quality.
Provide administrative support for special projects and initiatives as assigned by the Associate Dean or Director‑level leadership.
Qualifications
Master's Degree in Education.
Endorsements/experience working in ECE/ELE/Middle Grades/Secondary Education preferred.
Bilingual proficiency in English/Spanish is a plus.
Seven plus (7+) professional experience in higher education and/or PK‑12 serving in a leadership capacity, particularly in settings working with diverse populations.
Five plus (5+) Project management experience including serving as the lead on complex initiatives.
Three plus (3+) cultivating and developing external partnerships with demonstrated successful outcomes.
Three plus (3+) advanced proficiency in the utilization of technology and data systems for analysis and reporting purposes.
Three plus (3+) advanced conflict management and negotiation skills across all populations—students, faculty, field supervisors, and partners.
NLU Inclusion Statement:
National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued. We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio‑economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.
Compensation and Benefits At National Louis University, we offer our employees an innovative environment to work together and inspire the ideas that will make an impact. As the external environment changes, our employees are provided the opportunities and tools needed to grow both personally and professionally to remain successful. NLU employees and dependents are offered a wide range of benefits, including but not limited to Health Insurance benefits, Retirement benefits, Paid Time Off and Educational Opportunities. Additional information regarding full‑time staff benefits can be found here.
The salary range of the grade for this position is $50,453.00 to $73,157.00 annually. Compensation decisions are dependent upon the facts and circumstances of each position and candidate. Offers are based on multiple factors permitted by law, including but not limited to: budgetary considerations, job‑related knowledge/skills, experience, market considerations, tenure and standing with the university (applicable to current employees), and internal equity.
Application Instructions Please Include the following along with your application:
Resume (Required)
Cover Letter (Optional)
Current NLU employees please also submit an Internal Posting Form
#J-18808-Ljbffr
National Louis is a 135+ year old university grounded in the values of innovation, access, excellence, and equity. We are committed to providing access to educational opportunity and believe that education is the greatest lever for social and economic mobility. Our student‑focused community values continuous improvement, superior student service, collaboration, and respect for all team members and students.
What You Will Do:
The Academic Manager provides essential operational and administrative support to the Undergraduate Educator Preparation programs. Reporting to the Associate Dean, this role ensures efficient coordination of academic processes across multiple educator preparation pathways.
The Academic Manager focuses on managing curriculum infrastructure, supporting course development logistics, aligning internal processes with state and accreditation requirements, and facilitating effective communication across program teams. This position coordinates curriculum mapping updates, manages program calendars and meetings, organizes documentation for CAEP and annual program reviews, and oversees systems that support academic approvals and scheduling.
The Academic Manager supports the development and revision of academic courses by coordinating with the Learning Experience & Curriculum (LxC) team and other stakeholders to ensure timelines, approvals, and documentation are completed accurately and on schedule. As a liaison across academic and administrative units, the Academic Manager helps ensure institutional consistency and compliance with educator preparation standards.
The Academic Manager maintains consistent operational workflows, organizes key meetings (including the Student Success Collaborative and staffing summits), tracks and manages documentation (such as contracts), and supports alignment between curriculum and strategic academic goals. This role contributes to maintaining the high quality and integrity of educator preparation offerings through detailed coordination and effective communication.
Essential Responsibilities Academic Program Support
Manage and provide support for the Watermark platform related to the Curriculum Inventory System (CIS) and University Curriculum Office (UCO) approval processes, ensuring timely submissions and compliance.
Collaborate with the Director of Operations, Associate Director of Curriculum, Assessment and Accreditation, Chairs, Faculty, and Coordinators to update and maintain curriculum maps and related academic documentation.
Assist with curriculum alignment efforts to ensure coherence with state requirements, accreditation cycles, and institutional standards.
Serve as liaison between program staffing committees, faculty chairs, and advising teams, facilitating communication and scheduling meetings as needed.
Organize and host the annual staffing summit and conduct follow‑ups such as double‑checking faculty load assignments (FLAC).
Support the coordination and communication between Chairs and Academic Advising by scheduling and facilitating regular meetings.
Assist the Associate Dean and Associate Director of Curriculum, Assessment, and Accreditation with the preparation, organization, and submission of documentation required for the Annual Program Review, CAEP accreditation, and other related reviews.
Support the coordination and communication between Teacher Development, NCE, and the Academic Programs for UGC Ed Prep.
Course Development Management
Provide administrative oversight and coordination of course development processes in partnership with Learning Experience & Curriculum (LxC), faculty, chairs, and staff—ensuring timelines are met and deliverables are tracked.
Support communication and documentation (LXD, Ed Prep, CIC, Academic Operations) workflows related to course development, revision, and implementation.
Facilitate collaboration between departments and individuals involved in course design, ensuring alignment with academic standards and program outcomes.
Data Collection and Coordination Management
Manage calendars and logistics for the Undergraduate Educator Preparation program and key committees, including the Student Success Collaborative (SSC).
Organize SSC meetings by coordinating attendance, tracking contracts, and managing related administrative tasks.
Schedule and support Ed Prep team and leadership meetings, providing note‑taking, documentation, and timely distribution of action items.
Serve as a liaison between academic units, university offices, and external partners to ensure alignment and smooth communication on academic initiatives.
Support the tracking and management of contracts and attendance related to academic initiatives such as SSC.
Ensure the timely preparation and submission of internal and external documents related to curriculum, staffing, and academic processes.
Communication, Outreach, and Partnerships
Support the planning for and the coordination of the Industry Advisory Council across all disciplines within the unit to solidify and unify structure across teams.
Support the Associate Dean in collaboration with external partners and enrollment to develop and implement strategies to grow enrollment in all programs; build program visibility and external engagement with partners.
Employer Pipelines: In collaboration with Career Bridge, build employer networks to offer a wide range of job opportunities for our students after graduation.
Serve as a key liaison among academic units, university offices, and external partners to facilitate clear communication and alignment of academic initiatives.
Other Duties Assigned
Participate as an active member of the Undergraduate Educator Preparation community, supporting initiatives that advance student success and academic quality.
Provide administrative support for special projects and initiatives as assigned by the Associate Dean or Director‑level leadership.
Qualifications
Master's Degree in Education.
Endorsements/experience working in ECE/ELE/Middle Grades/Secondary Education preferred.
Bilingual proficiency in English/Spanish is a plus.
Seven plus (7+) professional experience in higher education and/or PK‑12 serving in a leadership capacity, particularly in settings working with diverse populations.
Five plus (5+) Project management experience including serving as the lead on complex initiatives.
Three plus (3+) cultivating and developing external partnerships with demonstrated successful outcomes.
Three plus (3+) advanced proficiency in the utilization of technology and data systems for analysis and reporting purposes.
Three plus (3+) advanced conflict management and negotiation skills across all populations—students, faculty, field supervisors, and partners.
NLU Inclusion Statement:
National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued. We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio‑economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.
Compensation and Benefits At National Louis University, we offer our employees an innovative environment to work together and inspire the ideas that will make an impact. As the external environment changes, our employees are provided the opportunities and tools needed to grow both personally and professionally to remain successful. NLU employees and dependents are offered a wide range of benefits, including but not limited to Health Insurance benefits, Retirement benefits, Paid Time Off and Educational Opportunities. Additional information regarding full‑time staff benefits can be found here.
The salary range of the grade for this position is $50,453.00 to $73,157.00 annually. Compensation decisions are dependent upon the facts and circumstances of each position and candidate. Offers are based on multiple factors permitted by law, including but not limited to: budgetary considerations, job‑related knowledge/skills, experience, market considerations, tenure and standing with the university (applicable to current employees), and internal equity.
Application Instructions Please Include the following along with your application:
Resume (Required)
Cover Letter (Optional)
Current NLU employees please also submit an Internal Posting Form
#J-18808-Ljbffr