Simmons University
About Simmons University
Simmons University is a private, non-sectarian college located in Boston’s historic Fenway area. Founded over 125 years ago, the institution has a strong tradition of empowering women and challenging traditional gender roles. Simmons offers Boston’s only women’s undergraduate program and graduate programs open to all students. The university continues to grow and evolve through a six‑school academic structure that leverages expert faculty and longstanding expertise to enhance the value proposition for students. Job Summary
Reporting to the Associate Vice President of Advancement and the Campaign Director, the Major Gifts Coordinator provides critical operational and administrative support to enhance the efficiency and effectiveness of the frontline fundraising, prospect management, and prospect research functions. The Coordinator manages portfolio assignments; supports donor‑focused travel, events, and campus visits; plans and project‑manages team meetings and associated tasks; facilitates donor correspondence, proposals, and briefings; and generates regular and specialized reports with an eye toward iterative process improvements. The Coordinator also collaborates across the Advancement department on special donor‑related projects as they arise. Fundraising Operations and Administrative Support
Support the gift officers in drafting donor correspondence, briefings, proposals, and reports. Schedule and support donor visits, both on‑campus and off‑campus. Work with academic and campus partners to ensure all parties have briefings, itineraries, and all necessary information and materials to keep stakeholders fully informed and prepared. Produce and manage scheduling, agendas, documentation, and task follow‑up for internal meetings, including prospect strategy meetings with key campus partners. Prospect Management and Research
Partner with prospect research staff to produce research, strategy, and briefing documents for Advancement staff and key stakeholders. Update and maintain data in Raiser's Edge/NXT, including portfolio assignments, donor interactions, and moves management. Produce and distribute regular reports to track team activities, donor engagement, and fundraising progress, as well as custom reports and lists, as needed. Events
Provide logistical support in donor‑related events, including securing space, producing invitations, managing guest lists and responses, and day‑of event support. Manage post‑event actions, including uploading data, coordinating follow‑up correspondence, tracking tasks, and documenting outcomes and learnings. Other Duties and Responsibilities
Assist with special projects, campaign activities, and Advancement‑wide events and initiatives as needed. Other duties as assigned. Required Qualifications
Bachelor’s degree and a minimum of two (2) years of administrative or related professional experience. Exceptional skills in word processing, spreadsheets, presentations, and CRM systems. Strong organizational skills with the ability to independently prioritize multiple tasks in a fast‑paced environment. Effective communication skills, both written and verbal, with an emphasis on clarity and professionalism. Advanced knowledge of office administration practices, including scheduling, records management, and office systems. Preferred Qualifications
Knowledge of fundraising/advancement principles in higher education or a nonprofit setting. Experience with Raiser's Edge/NXT or comparable CRM database. Competencies
High level of integrity and judgment in dealing with confidential and sensitive information. Strong analytical, time‑management, documentation, and organizational skills, as well as attention to detail. A commitment to social justice/social impact, strong interpersonal skills, and a demonstrated ability to work with individuals across different identities, background, and abilities. The ideal candidate will be positive, reliable, committed to building strong working relationships, creative, flexible, and eager to learn and grow. Work Environment & Conditions / Physical Demands
This is a full‑time salaried position with occasional night and weekend requirements. Eligible for a flexible, hybrid in‑office/remote work setting structure. Occasional lifting of heavy printed material, large boxes, and retail merchandise. Extended periods of computer use. Periodic on‑campus presence for Advancement events and other university activities. Salary Grade
S06 Instructions to Applicants
Please upload all applicable application materials (e.g., resume/CV, cover letter, writing sample, teaching philosophy, etc.) in the Application Materials box on page 2 (“My Experience”) of this application. Documents can be uploaded individually or as a combined document (e.g., PDF). Simmons University is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum. To Apply
To apply, visit https://simmons.wd1.myworkdayjobs.com/en-US/Simmons-Careers/job/Main-Campus---Boston-MA/Major-Gifts-Coordinator_R11426.
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Simmons University is a private, non-sectarian college located in Boston’s historic Fenway area. Founded over 125 years ago, the institution has a strong tradition of empowering women and challenging traditional gender roles. Simmons offers Boston’s only women’s undergraduate program and graduate programs open to all students. The university continues to grow and evolve through a six‑school academic structure that leverages expert faculty and longstanding expertise to enhance the value proposition for students. Job Summary
Reporting to the Associate Vice President of Advancement and the Campaign Director, the Major Gifts Coordinator provides critical operational and administrative support to enhance the efficiency and effectiveness of the frontline fundraising, prospect management, and prospect research functions. The Coordinator manages portfolio assignments; supports donor‑focused travel, events, and campus visits; plans and project‑manages team meetings and associated tasks; facilitates donor correspondence, proposals, and briefings; and generates regular and specialized reports with an eye toward iterative process improvements. The Coordinator also collaborates across the Advancement department on special donor‑related projects as they arise. Fundraising Operations and Administrative Support
Support the gift officers in drafting donor correspondence, briefings, proposals, and reports. Schedule and support donor visits, both on‑campus and off‑campus. Work with academic and campus partners to ensure all parties have briefings, itineraries, and all necessary information and materials to keep stakeholders fully informed and prepared. Produce and manage scheduling, agendas, documentation, and task follow‑up for internal meetings, including prospect strategy meetings with key campus partners. Prospect Management and Research
Partner with prospect research staff to produce research, strategy, and briefing documents for Advancement staff and key stakeholders. Update and maintain data in Raiser's Edge/NXT, including portfolio assignments, donor interactions, and moves management. Produce and distribute regular reports to track team activities, donor engagement, and fundraising progress, as well as custom reports and lists, as needed. Events
Provide logistical support in donor‑related events, including securing space, producing invitations, managing guest lists and responses, and day‑of event support. Manage post‑event actions, including uploading data, coordinating follow‑up correspondence, tracking tasks, and documenting outcomes and learnings. Other Duties and Responsibilities
Assist with special projects, campaign activities, and Advancement‑wide events and initiatives as needed. Other duties as assigned. Required Qualifications
Bachelor’s degree and a minimum of two (2) years of administrative or related professional experience. Exceptional skills in word processing, spreadsheets, presentations, and CRM systems. Strong organizational skills with the ability to independently prioritize multiple tasks in a fast‑paced environment. Effective communication skills, both written and verbal, with an emphasis on clarity and professionalism. Advanced knowledge of office administration practices, including scheduling, records management, and office systems. Preferred Qualifications
Knowledge of fundraising/advancement principles in higher education or a nonprofit setting. Experience with Raiser's Edge/NXT or comparable CRM database. Competencies
High level of integrity and judgment in dealing with confidential and sensitive information. Strong analytical, time‑management, documentation, and organizational skills, as well as attention to detail. A commitment to social justice/social impact, strong interpersonal skills, and a demonstrated ability to work with individuals across different identities, background, and abilities. The ideal candidate will be positive, reliable, committed to building strong working relationships, creative, flexible, and eager to learn and grow. Work Environment & Conditions / Physical Demands
This is a full‑time salaried position with occasional night and weekend requirements. Eligible for a flexible, hybrid in‑office/remote work setting structure. Occasional lifting of heavy printed material, large boxes, and retail merchandise. Extended periods of computer use. Periodic on‑campus presence for Advancement events and other university activities. Salary Grade
S06 Instructions to Applicants
Please upload all applicable application materials (e.g., resume/CV, cover letter, writing sample, teaching philosophy, etc.) in the Application Materials box on page 2 (“My Experience”) of this application. Documents can be uploaded individually or as a combined document (e.g., PDF). Simmons University is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum. To Apply
To apply, visit https://simmons.wd1.myworkdayjobs.com/en-US/Simmons-Careers/job/Main-Campus---Boston-MA/Major-Gifts-Coordinator_R11426.
#J-18808-Ljbffr