Serco
Temporary Onsite Part-time Executive Assistant - (Herndon, VA)
Serco, Herndon, Virginia, United States, 22070
Overview
Executive Assistant to the Senior Leadership Team (SLT) provides high-level administrative support to executive leaders, ensuring efficient day-to-day operations. This role requires exceptional organizational skills, discretion, and professionalism in handling confidential information. The Executive Assistant will manage schedules, coordinate meetings, prepare reports, and serve as a key point of contact between leadership and internal/external stakeholders. This position is temporary/part-time and requires on-site support at our corporate headquarters in Herndon, VA, reporting to the Manager, Administrative Services/EA to CEO. Location:
Herndon, VA at our corporate headquarters.
Reports to:
Manager, Administrative Services/EA to CEO. This position is temporary/part-time and requires on-site work 5 days a week in Herndon, VA. Responsibilities
Executive Support: Proactively manage executive calendars, coordinate meetings across multiple time zones, anticipate needs, prepare agendas, and coordinate logistics for both virtual and in-person meetings. Travel Coordination: Manage domestic and international travel logistics, ensuring efficient itineraries and troubleshooting as needed. Expense & Documentation Management: Prepare and manage expense reports, maintain accuracy, and resolve discrepancies. Correspondence: Prepare, proofread, and edit correspondence, reports, and presentations; disseminate internal communications on behalf of the Senior Leadership Team. Task Management: Track deadlines, manage multiple priorities, and ensure timely completion of tasks. Meeting & Event Coordination: Plan, organize, and support leadership conferences, department offsites, town halls, workshops, and other major events; organize SLT meetings with agenda preparation, note-taking, and follow-ups. Communication & Stakeholder Management
Professionalism & Discretion: Maintain a high level of professionalism, tact, and diplomacy when interacting with internal and external stakeholders, including C-suite executives and the Board of Directors. Confidentiality: Handle sensitive executive information with strict confidentiality and discretion. Collaboration & Communication: Build strong relationships across the organization, fostering a positive and collaborative working environment. Prioritization & Project Management: Independently manage and prioritize a wide variety of tasks, including special projects, adapting to changing priorities. Liaison: Serve as the primary point of contact between senior leadership and internal/external stakeholders; manage incoming communications to ensure timely responses. Qualifications
High School diploma. 5 years of experience as an Executive Assistant in a senior-level role within a corporate environment. Ability to be onsite 5 days a week in Herndon, VA. Experience supporting up to 7 people with calendar management, event support, and coordinating lunches. Demonstrated ability to work independently with a high level of attention to detail. Excellent written and verbal communication skills with strong decision-making, problem-solving, and prioritization abilities. Ability to maintain composure and reliability under pressure and tight deadlines. Proactive problem-solving with the ability to diagnose and resolve complex issues with minimal supervision. Exceptional organizational and time-management skills. High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools. Ability to travel as needed up to 10%. Discover your place in our world with this high-visibility opportunity providing direct support to the Senior Leadership Team. Apply today for immediate consideration. Company Overview
Serco Inc. is the Americas division of Serco Group, plc. In North America, Serco’s 9,000+ employees support 100+ sites in Defense, Citizen Services, and Transportation. Serco serves various U.S. governmental and commercial clients. Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. For benefits information, visit: https://www.serco.com/na/careers/benefits-of-choosing-serco If you require an accommodation during the application process, please email careers@serco-na.com or call the HR Service Desk at 800-628-6458, option 1. Serco does not accept unsolicited resumes through or from search firms or staffing agencies without a contracted approved vendor arrangement. If interested in becoming an approved vendor, email Agencies@serco-na.com.
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Executive Assistant to the Senior Leadership Team (SLT) provides high-level administrative support to executive leaders, ensuring efficient day-to-day operations. This role requires exceptional organizational skills, discretion, and professionalism in handling confidential information. The Executive Assistant will manage schedules, coordinate meetings, prepare reports, and serve as a key point of contact between leadership and internal/external stakeholders. This position is temporary/part-time and requires on-site support at our corporate headquarters in Herndon, VA, reporting to the Manager, Administrative Services/EA to CEO. Location:
Herndon, VA at our corporate headquarters.
Reports to:
Manager, Administrative Services/EA to CEO. This position is temporary/part-time and requires on-site work 5 days a week in Herndon, VA. Responsibilities
Executive Support: Proactively manage executive calendars, coordinate meetings across multiple time zones, anticipate needs, prepare agendas, and coordinate logistics for both virtual and in-person meetings. Travel Coordination: Manage domestic and international travel logistics, ensuring efficient itineraries and troubleshooting as needed. Expense & Documentation Management: Prepare and manage expense reports, maintain accuracy, and resolve discrepancies. Correspondence: Prepare, proofread, and edit correspondence, reports, and presentations; disseminate internal communications on behalf of the Senior Leadership Team. Task Management: Track deadlines, manage multiple priorities, and ensure timely completion of tasks. Meeting & Event Coordination: Plan, organize, and support leadership conferences, department offsites, town halls, workshops, and other major events; organize SLT meetings with agenda preparation, note-taking, and follow-ups. Communication & Stakeholder Management
Professionalism & Discretion: Maintain a high level of professionalism, tact, and diplomacy when interacting with internal and external stakeholders, including C-suite executives and the Board of Directors. Confidentiality: Handle sensitive executive information with strict confidentiality and discretion. Collaboration & Communication: Build strong relationships across the organization, fostering a positive and collaborative working environment. Prioritization & Project Management: Independently manage and prioritize a wide variety of tasks, including special projects, adapting to changing priorities. Liaison: Serve as the primary point of contact between senior leadership and internal/external stakeholders; manage incoming communications to ensure timely responses. Qualifications
High School diploma. 5 years of experience as an Executive Assistant in a senior-level role within a corporate environment. Ability to be onsite 5 days a week in Herndon, VA. Experience supporting up to 7 people with calendar management, event support, and coordinating lunches. Demonstrated ability to work independently with a high level of attention to detail. Excellent written and verbal communication skills with strong decision-making, problem-solving, and prioritization abilities. Ability to maintain composure and reliability under pressure and tight deadlines. Proactive problem-solving with the ability to diagnose and resolve complex issues with minimal supervision. Exceptional organizational and time-management skills. High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools. Ability to travel as needed up to 10%. Discover your place in our world with this high-visibility opportunity providing direct support to the Senior Leadership Team. Apply today for immediate consideration. Company Overview
Serco Inc. is the Americas division of Serco Group, plc. In North America, Serco’s 9,000+ employees support 100+ sites in Defense, Citizen Services, and Transportation. Serco serves various U.S. governmental and commercial clients. Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. For benefits information, visit: https://www.serco.com/na/careers/benefits-of-choosing-serco If you require an accommodation during the application process, please email careers@serco-na.com or call the HR Service Desk at 800-628-6458, option 1. Serco does not accept unsolicited resumes through or from search firms or staffing agencies without a contracted approved vendor arrangement. If interested in becoming an approved vendor, email Agencies@serco-na.com.
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