Soni is hiring: Administrative Assistant in New York

Our client, a higher education organization, is seeking an Administrative Assistant. The Administrative Assistant will be responsible for supporting the daily operations and administrative functions of a high level office, with primary responsibility for all reception-related duties.

Responsibilities:

• Opens and closes and serves as the primary point of contact for the Office reception area, independently assessing, prioritizing, and triaging inquiries from various stakeholders.
• Creates a welcoming and professional environment for all visitors and meeting attendees. Reviews and monitors daily event manifests, manages schedule adjustments, and communicates updates promptly to the appropriate staff members and relevant stakeholders.
• Exercises independent decision-making in managing multiple competing requests, scheduling adjustments, and sensitive communications.
• Delivers exceptional hospitality by independently executing logistics for meetings, including technology setup, seating arrangements, food and beverage service, and post-event cleanup.
• Applies discretion and judgment in coordinating meeting logistics, particularly in cases that are time-sensitive or involve prominent persons.
Develops, implements, and refines processes to streamline office reception, visitor protocols, and meeting coordination workflows, advising senior staff on improvements to enhance operational efficiency and the visitor experience.
• Applies professional judgment to manage confidential information, communications, and stakeholder interactions.
• Anticipates office needs, monitors supply and facility requirements, and proactively recommends resource or process solutions to support seamless office operations.
• Assists with the planning, coordination, and execution of special projects and initiatives.
• Assumes other responsibilities as assigned.

Requirements:

• Bachelor’s degree
• 2+ yrs’ related experience

Preferred Skills:

• Prior experience supporting an executive level office or position strongly preferred

Compensation: $25-29/hr

SONINY