Administrative Assistant Job at Oceaneering International in Houston

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Company Profile
Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world’s premier fleet of work‑class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary
Provides comprehensive administrative support to multiple managers, ensuring smooth day‑to‑day business operations.

Location
Requires daily onsite attendance; this is not a remote‑work position.

Responsibilities

• Assist with various administrative tasks, including general clerical duties.
• PeopleSoft weekly reporting and input of timesheets for managers & employees.
• Create and maintain organizational charts and flowcharts.
• Assist staff with travel arrangements.
• Process expense reports.
• Reconcile and maintain company credit card statements.
• Coordinate and arrange meetings and presentations; prepare agenda, reserve and prepare facilities.
• Define tasks and milestones to achieve objectives, while ensuring optimal use of resources to meet those objectives.
• Archive and retrieve crucial audit documents.
• Onboard newly hired employees.
• Create and track meeting minutes.
• Create requisitions as needed to meet the needs of the manufacturing group.
• Other duties as required.

Qualifications

• Minimum 3 years’ experience in an administrative assistant role.
• Minimum 1 year experience with MRP or ERP system.
• Experience with Microsoft Office (Word, Excel, PowerPoint, etc.).

Desired Qualifications

• Experience with PeopleSoft.
• Previous knowledge of High Jump a plus.

Skills, Knowledge, and Abilities

• Builds relationships with people whose assistance, cooperation, and support may be needed.
• Provides/develops appropriate documentation to track progress of a project.
• Anticipates and prepares for upcoming events ensuring adequate resources are available.
• Skill to effectively organize information to meet operational needs and desired outcomes.
• Ability to establish and maintain cooperative working relationships.

Benefits & Compensation

We offer a comprehensive and competitive benefits package. Employee benefits vary by role but may include Health and Wellness, Mental Health, Retirement Savings, Life and Disability, Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program.

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non‑merit factors.

How to Apply

Regular full‑time employees who apply will be considered along with external candidates. Employees with less than six months in their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.