University of Rochester
Artistic Administration Manager, ESM
University of Rochester, Rochester, New York, United States
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Artistic Administration Manager, ESM
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University of Rochester The University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Job Location:
26 Gibbs Str, Rochester, New York, United States of America, 14604 Job Type:
Full time, 40 hours per week Department:
300016 ESM Concert Office Compensation Range:
$55,955.00 - $78,336.00 Responsibilities: Supports the scheduling and allocation of the institution's facilities for lectures, workshops, symposiums, internal conferences, classes, cultural events, and major institutional events. Interfaces with all necessary departments to resolve conflicts, facilitates planning of events, and assigns space as needs arise. Coordinates logistics for all events and provides administrative support. Event Scheduling and Administration: Works with the Director, Artistic Administration, to manage scheduling student recording sessions, non-degree recitals, ECMS concerts, and departmental events. Manages the scheduling of dress rehearsals for faculty, ensembles, and guest artists. Coordinates with Instrument Office to schedule tuning and instrument maintenance times for six concert spaces. Manages the scheduling and contracting of external partners and guest artists. Supervise Program Production: Oversees the production of all concert programs at the Eastman School of Music. Assigns, schedules, and oversees typists to ensure timely production of programs for every Eastman concert. Acts as first point of contact for questions and concerns from typing team. Office Scheduling and Coordination: Manages the schedules and ensures coverage for all patron service needs of the Concert Office. Manages, audits and approves timesheets for all student workers. Prepares and distributes email update and reminder lists for student staff on a weekly basis. Train Student Workers: Develops and maintains up to date training materials and staff handbooks for all student roles. Works with Technology and Music Production to onboard and provide any relevant documentation. Identifies and recommends candidates for promotion to Program Editor and leadership positions. Finance and Marketing: Manages and coordinates financial information and processes. Manages, tracks, submits, and provides necessary documentation for all checks and payments submitted to Concert Office. Works with BMI and ASCAP to fulfill licensing agreements. Education & Experience: Bachelor’s degree Required. 2- 4 years of arts administration experience or artistic logistics desired. Preference for an educational or professional background in classical music, or equivalent combination of education and experience. Knowledge, Skills & Abilities: Ability to manage and multi-task in an ever-changing and busy office environment. Excellent organizational, communication, and interpersonal skills. Experience working successfully with all levels of employees and adapting to a variety of personalities. Well-versed in Microsoft Office Suite. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better.
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Artistic Administration Manager, ESM
role at
University of Rochester The University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Job Location:
26 Gibbs Str, Rochester, New York, United States of America, 14604 Job Type:
Full time, 40 hours per week Department:
300016 ESM Concert Office Compensation Range:
$55,955.00 - $78,336.00 Responsibilities: Supports the scheduling and allocation of the institution's facilities for lectures, workshops, symposiums, internal conferences, classes, cultural events, and major institutional events. Interfaces with all necessary departments to resolve conflicts, facilitates planning of events, and assigns space as needs arise. Coordinates logistics for all events and provides administrative support. Event Scheduling and Administration: Works with the Director, Artistic Administration, to manage scheduling student recording sessions, non-degree recitals, ECMS concerts, and departmental events. Manages the scheduling of dress rehearsals for faculty, ensembles, and guest artists. Coordinates with Instrument Office to schedule tuning and instrument maintenance times for six concert spaces. Manages the scheduling and contracting of external partners and guest artists. Supervise Program Production: Oversees the production of all concert programs at the Eastman School of Music. Assigns, schedules, and oversees typists to ensure timely production of programs for every Eastman concert. Acts as first point of contact for questions and concerns from typing team. Office Scheduling and Coordination: Manages the schedules and ensures coverage for all patron service needs of the Concert Office. Manages, audits and approves timesheets for all student workers. Prepares and distributes email update and reminder lists for student staff on a weekly basis. Train Student Workers: Develops and maintains up to date training materials and staff handbooks for all student roles. Works with Technology and Music Production to onboard and provide any relevant documentation. Identifies and recommends candidates for promotion to Program Editor and leadership positions. Finance and Marketing: Manages and coordinates financial information and processes. Manages, tracks, submits, and provides necessary documentation for all checks and payments submitted to Concert Office. Works with BMI and ASCAP to fulfill licensing agreements. Education & Experience: Bachelor’s degree Required. 2- 4 years of arts administration experience or artistic logistics desired. Preference for an educational or professional background in classical music, or equivalent combination of education and experience. Knowledge, Skills & Abilities: Ability to manage and multi-task in an ever-changing and busy office environment. Excellent organizational, communication, and interpersonal skills. Experience working successfully with all levels of employees and adapting to a variety of personalities. Well-versed in Microsoft Office Suite. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better.
#J-18808-Ljbffr