Northwestern University
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Overview
Department: MED-Neurology Salary/Grade: NEX/12 Target hiring range for this position will be between $24.17-$30.20 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Job Summary
Coordinates a broad variety of administrative processes and activities such as database, budget, and HR maintenance and reporting; communications including website design; and management of supervisor(s) and/or department calendars and events. Reviews administrative work procedures, policies and operational methods; identifies and documents applicable Standard Operating Procedures (SOPs); best practices; appropriate filing and audit mechanisms; financial and performance metrics reporting; and regulatory and compliance systems. Specific Responsibilities
Documents & Databases Based on analysis, research, and/or knowledge of subject matter, prepares and compiles correspondence, reports, etc. Creates and/or maintains complex spreadsheets and/or databases and/or reports, queries, charts, etc. based on supervisor's information objectives. Website Oversees creation, design and maintenance of website and/or blog content ensuring ease and practicality of use for targeted audience and objective. Organizes information in ways that promotes and encourages use of site. Gathers information regarding programs, events, etc. Creates, writes, edits and posts articles, newsletters, program summaries, etc. to website. Accounting Administers budgets for awards and/or department which may include approving purchases, reimbursements and/or orders. Processes accounting transfers, appropriation and funding changes, deposits, and payroll. Completes journal entries. Creates and monitors budget statements. Verifies that charges are accurate and posted to the appropriate account. Reconciles accounts. Resolves discrepancies and/or outstanding encumbrances. Assists in balancing accounts at close of fiscal year. Assists in preparation of annual budget. Administer budgets and/or accounting balances for multiple awards. Human Resources Coordinates administration of all HR actions from hiring to termination. Supports staff and/or academic searches. Recommends and implements changes to administration of HR policy and procedures for unit/department. Coordination Manages supervisor's and/or department calendar. Manages complex scheduling arrangements involving multiple parties and conferences, international travel, etc. Sets up and cancels meetings based on knowledge of subject and attendees. Coordinates large scale and/or complex events. Ensures that all logistics such as advertising, registration, speakers, international travel arrangements, venues, catering, technology, etc. have been completed. Contacts Represents the department, program or project with various levels of personnel both internally and externally, managing and facilitating confidential and/or critical information. Responds to unanticipated and complex issues. Student Services Coordinates student recruitment and admissions process. Reviews and prioritizes applications. Refers students to appropriate resources. Counsels students regarding alternatives for course requirements. Participates in evaluation of program and curriculum planning. Recommends and implements administrative and procedural changes. Supervision Coordinates work of receptionists, program assistants, temporary/work-study students, secretaries, clerical assistants, interns, etc. Miscellaneous Performs other duties as assigned. Minimum Qualifications
A high school diploma or equivalent required. 5 years of administrative support or other relevant experience required. Minimum Competencies
Advanced knowledge of word processing, spreadsheet, email, and database software programs is required. Benefits
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more. Work-Life And Wellness
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more. Professional Growth & Development
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries
Higher Education Referrals increase your chances of interviewing at Northwestern University by 2x
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Department: MED-Neurology Salary/Grade: NEX/12 Target hiring range for this position will be between $24.17-$30.20 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Job Summary
Coordinates a broad variety of administrative processes and activities such as database, budget, and HR maintenance and reporting; communications including website design; and management of supervisor(s) and/or department calendars and events. Reviews administrative work procedures, policies and operational methods; identifies and documents applicable Standard Operating Procedures (SOPs); best practices; appropriate filing and audit mechanisms; financial and performance metrics reporting; and regulatory and compliance systems. Specific Responsibilities
Documents & Databases Based on analysis, research, and/or knowledge of subject matter, prepares and compiles correspondence, reports, etc. Creates and/or maintains complex spreadsheets and/or databases and/or reports, queries, charts, etc. based on supervisor's information objectives. Website Oversees creation, design and maintenance of website and/or blog content ensuring ease and practicality of use for targeted audience and objective. Organizes information in ways that promotes and encourages use of site. Gathers information regarding programs, events, etc. Creates, writes, edits and posts articles, newsletters, program summaries, etc. to website. Accounting Administers budgets for awards and/or department which may include approving purchases, reimbursements and/or orders. Processes accounting transfers, appropriation and funding changes, deposits, and payroll. Completes journal entries. Creates and monitors budget statements. Verifies that charges are accurate and posted to the appropriate account. Reconciles accounts. Resolves discrepancies and/or outstanding encumbrances. Assists in balancing accounts at close of fiscal year. Assists in preparation of annual budget. Administer budgets and/or accounting balances for multiple awards. Human Resources Coordinates administration of all HR actions from hiring to termination. Supports staff and/or academic searches. Recommends and implements changes to administration of HR policy and procedures for unit/department. Coordination Manages supervisor's and/or department calendar. Manages complex scheduling arrangements involving multiple parties and conferences, international travel, etc. Sets up and cancels meetings based on knowledge of subject and attendees. Coordinates large scale and/or complex events. Ensures that all logistics such as advertising, registration, speakers, international travel arrangements, venues, catering, technology, etc. have been completed. Contacts Represents the department, program or project with various levels of personnel both internally and externally, managing and facilitating confidential and/or critical information. Responds to unanticipated and complex issues. Student Services Coordinates student recruitment and admissions process. Reviews and prioritizes applications. Refers students to appropriate resources. Counsels students regarding alternatives for course requirements. Participates in evaluation of program and curriculum planning. Recommends and implements administrative and procedural changes. Supervision Coordinates work of receptionists, program assistants, temporary/work-study students, secretaries, clerical assistants, interns, etc. Miscellaneous Performs other duties as assigned. Minimum Qualifications
A high school diploma or equivalent required. 5 years of administrative support or other relevant experience required. Minimum Competencies
Advanced knowledge of word processing, spreadsheet, email, and database software programs is required. Benefits
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more. Work-Life And Wellness
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more. Professional Growth & Development
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries
Higher Education Referrals increase your chances of interviewing at Northwestern University by 2x
#J-18808-Ljbffr