Texas State University
Posting Information
Posting Number: 2026072 Posting/Functional Title: Assistant Director, Pre-Award University Pay Plan Title: Asst Dir, Sponsored Programs Location: San Marcos Department: Sponsored Programs Recruitment Type: Open Recruiting Job Type: Full-Time Funding Source: Permanent Monthly Salary: $6,700-$7,083.34 Job Category: Exempt
Required Qualifications Bachelor’s or equivalent experience
At least 4 years of pre-award research administration
Knowledge of 2 CFR 200/Uniform Guidance; OMB; basic FAR, interpret sponsor terms & conditions; sponsor-compliant budgets; complete proposal packages
Manage concurrent deadlines, multi-project coordination
eRA portals: Kuali, Cayuse, Grants.gov, Research.gov, ASSIST/eRA Commons
ERP/finance workflows (SAP) for award setup; Compliance routing: FCOI; IRB/IACUC/IBC; export controls
Team lead/supervision; mentoring
Advanced Excel; KPI tracking (volume, complexity, cost share, subawards)
Clear writing and communication; service-oriented; highly organized
Preferred Qualifications Master’s degree
CRA/CPRA (or equivalent)
6+ years pre-award; 3+ years in lead/supervisory role
Broad sponsor portfolio: NSF, NIH, DoD, DOE, USDA, PCORI, foundations
Partner with Advancement; matching/TRIP coordination
Staff and campus training; workshop design/delivery
Process improvements: SOPs, workflow redesign, automation
Award acceptance workflows; SAP data integrity (PI/Co-I, periods, budgets, codes)
Job Description Assistant Director will serve as the lead Senior Proposal Coordinator, assisting the Director in improving logistics, processes, and reporting. The AD will work collaboratively with Principal Investigators (PI), Senior Proposal Coordinators, Proposal Coordinators, and Research Coordinators to prepare grant applications, and serves as a dedicated central resource on university and sponsor policies for proposal development and submission as well as award acceptance. Activities are governed by applicable federal regulations (2 CFR 200), applicable state regulations and sponsor specifics requirements as well as institutional policies.
Job Duties
Proposal Coordination & Submission: Coordinates research proposal submissions to funding entities (local, state, federal, private, and collaborations with other institutions).
Proposal Review & Development: Reviews and participates in the development and assembly of all proposal components, as specified in sponsor guidance, under the umbrella of federal regulations and institutional policy compliance. Interprets and enforces sponsor/institutional policies; ensures compliance.
Strategic Planning Support: Assists the Director with strategic planning initiatives to enhance pre-award services and align with institutional goals.
Pre-Award Administration: Leads and assists pre-award administrative functions, including proposal preparation, submission, award negotiation, and compliance with institutional and sponsor guidelines.
Supervision & Workload Management: Plans, assigns, and helps supervise the workload of others to ensure efficient and equitable distribution of tasks.
Training & Professional Development: Assists with training and professional development activities for staff. Coordinates training opportunities for research administration staff. Helps mentor junior staff.
Performance Metrics & Reporting: Assists with tracking and reporting key performance indicators (including proposal counts, complexity of proposals, percentage of cost share, and subawards by department or college).
Operational Support: Assists with day-to-day operations, proposal support, staff supervision, and ensuring compliance with institutional/sponsor rules. Implements improvements, trains staff on systems (e.g., Cayuse, Grants.gov).
Performs other duties as assigned.
Job Open Date
10/06/2025
Job Close Date
10/27/2025
Open Until Filled
No
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours
Start: 8:00 AM — End: 5:00 PM
Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
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Posting Number: 2026072 Posting/Functional Title: Assistant Director, Pre-Award University Pay Plan Title: Asst Dir, Sponsored Programs Location: San Marcos Department: Sponsored Programs Recruitment Type: Open Recruiting Job Type: Full-Time Funding Source: Permanent Monthly Salary: $6,700-$7,083.34 Job Category: Exempt
Required Qualifications Bachelor’s or equivalent experience
At least 4 years of pre-award research administration
Knowledge of 2 CFR 200/Uniform Guidance; OMB; basic FAR, interpret sponsor terms & conditions; sponsor-compliant budgets; complete proposal packages
Manage concurrent deadlines, multi-project coordination
eRA portals: Kuali, Cayuse, Grants.gov, Research.gov, ASSIST/eRA Commons
ERP/finance workflows (SAP) for award setup; Compliance routing: FCOI; IRB/IACUC/IBC; export controls
Team lead/supervision; mentoring
Advanced Excel; KPI tracking (volume, complexity, cost share, subawards)
Clear writing and communication; service-oriented; highly organized
Preferred Qualifications Master’s degree
CRA/CPRA (or equivalent)
6+ years pre-award; 3+ years in lead/supervisory role
Broad sponsor portfolio: NSF, NIH, DoD, DOE, USDA, PCORI, foundations
Partner with Advancement; matching/TRIP coordination
Staff and campus training; workshop design/delivery
Process improvements: SOPs, workflow redesign, automation
Award acceptance workflows; SAP data integrity (PI/Co-I, periods, budgets, codes)
Job Description Assistant Director will serve as the lead Senior Proposal Coordinator, assisting the Director in improving logistics, processes, and reporting. The AD will work collaboratively with Principal Investigators (PI), Senior Proposal Coordinators, Proposal Coordinators, and Research Coordinators to prepare grant applications, and serves as a dedicated central resource on university and sponsor policies for proposal development and submission as well as award acceptance. Activities are governed by applicable federal regulations (2 CFR 200), applicable state regulations and sponsor specifics requirements as well as institutional policies.
Job Duties
Proposal Coordination & Submission: Coordinates research proposal submissions to funding entities (local, state, federal, private, and collaborations with other institutions).
Proposal Review & Development: Reviews and participates in the development and assembly of all proposal components, as specified in sponsor guidance, under the umbrella of federal regulations and institutional policy compliance. Interprets and enforces sponsor/institutional policies; ensures compliance.
Strategic Planning Support: Assists the Director with strategic planning initiatives to enhance pre-award services and align with institutional goals.
Pre-Award Administration: Leads and assists pre-award administrative functions, including proposal preparation, submission, award negotiation, and compliance with institutional and sponsor guidelines.
Supervision & Workload Management: Plans, assigns, and helps supervise the workload of others to ensure efficient and equitable distribution of tasks.
Training & Professional Development: Assists with training and professional development activities for staff. Coordinates training opportunities for research administration staff. Helps mentor junior staff.
Performance Metrics & Reporting: Assists with tracking and reporting key performance indicators (including proposal counts, complexity of proposals, percentage of cost share, and subawards by department or college).
Operational Support: Assists with day-to-day operations, proposal support, staff supervision, and ensuring compliance with institutional/sponsor rules. Implements improvements, trains staff on systems (e.g., Cayuse, Grants.gov).
Performs other duties as assigned.
Job Open Date
10/06/2025
Job Close Date
10/27/2025
Open Until Filled
No
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours
Start: 8:00 AM — End: 5:00 PM
Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
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