Madison Square Garden Entertainment Corp.
Coordinator Booking- The Chicago Theatre
Madison Square Garden Entertainment Corp., Chicago, Illinois, United States, 60290
Overview
Coordinator Booking- The Chicago Theatre at Madison Square Garden Entertainment Corp. (MSG Entertainment) is an entry-level role that supports bookings operations through administrative, organizational, and communication skills. This role reports to the Director of Booking and works cross-functionally with internal teams and external partners to ensure seamless scheduling and execution of events at The Chicago Theatre. Responsibilities
Provide day-to-day support to the bookings team, including calendar management, correspondence, phone coverage, expense reports, and supply inventory. Coordinate travel arrangements and manage ticket requests for internal stakeholders. Maintain department records, timesheets, and office equipment systems. Communicate venue availability to promoters and agents. Place and manage venue holds; update and maintain the proprietary venue booking calendar with accuracy and timeliness. Collaborate with internal teams (Marketing, Ticketing, Finance, Production, Facilities) on event logistics from booking to wrap-up. Facilitate contract processing: deal letters, booking memos, license agreements, insurance certificates, and confirmation documents. Serve as liaison between MSG Entertainment and promoters/agents/managers to ensure event needs are met. Track and report on event status and metrics (ticket sales, contract and insurance status, production changes requiring revised estimates). Generate detailed itineraries, executive reports, and confidential memos. Assemble weekly booking reports for senior leadership. Oversee post-production correspondence and reconciliation processes. Coordinate the timely submission of attendance and revenue data to trade publications and stakeholders. Qualifications
Bachelor’s degree required; Music Industry or related field preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills with the ability to interface at all organizational levels. Exceptional organizational skills and acute attention to detail. Ability to manage multiple priorities in a fast-paced environment. Demonstrated discretion and professionalism with confidential information. Flexibility to work nights and weekends as needed—sometimes on short notice. Employment details
Location: Chicago, IL Hourly Pay Range: $60,000—$65,000 USD Employment type: Full-time At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here. Equal Opportunity Employer : MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. MSG complies with applicable state and local laws governing nondiscrimination and will consider requests for reasonable accommodations as required.
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Coordinator Booking- The Chicago Theatre at Madison Square Garden Entertainment Corp. (MSG Entertainment) is an entry-level role that supports bookings operations through administrative, organizational, and communication skills. This role reports to the Director of Booking and works cross-functionally with internal teams and external partners to ensure seamless scheduling and execution of events at The Chicago Theatre. Responsibilities
Provide day-to-day support to the bookings team, including calendar management, correspondence, phone coverage, expense reports, and supply inventory. Coordinate travel arrangements and manage ticket requests for internal stakeholders. Maintain department records, timesheets, and office equipment systems. Communicate venue availability to promoters and agents. Place and manage venue holds; update and maintain the proprietary venue booking calendar with accuracy and timeliness. Collaborate with internal teams (Marketing, Ticketing, Finance, Production, Facilities) on event logistics from booking to wrap-up. Facilitate contract processing: deal letters, booking memos, license agreements, insurance certificates, and confirmation documents. Serve as liaison between MSG Entertainment and promoters/agents/managers to ensure event needs are met. Track and report on event status and metrics (ticket sales, contract and insurance status, production changes requiring revised estimates). Generate detailed itineraries, executive reports, and confidential memos. Assemble weekly booking reports for senior leadership. Oversee post-production correspondence and reconciliation processes. Coordinate the timely submission of attendance and revenue data to trade publications and stakeholders. Qualifications
Bachelor’s degree required; Music Industry or related field preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills with the ability to interface at all organizational levels. Exceptional organizational skills and acute attention to detail. Ability to manage multiple priorities in a fast-paced environment. Demonstrated discretion and professionalism with confidential information. Flexibility to work nights and weekends as needed—sometimes on short notice. Employment details
Location: Chicago, IL Hourly Pay Range: $60,000—$65,000 USD Employment type: Full-time At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here. Equal Opportunity Employer : MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. MSG complies with applicable state and local laws governing nondiscrimination and will consider requests for reasonable accommodations as required.
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