Main Line Health
Minimum Qualifications
High School Diploma required
Working knowledge of medical terminology
Experience in materials management preferred
Computer experience required
Essential Functions
Demonstrates knowledge of appropriate vendors from whom to obtain requested equipment and supplies
Sources vendors and products to locate specialized equipment, supplies and services as requested by the medical staff and approved by the Board of Managers
Coordinates the placement of purchase orders in a timely manner when requisitioned by various departments
Meets directly with vendor representatives, as needed, to review ordering and shipping issues, new product technology, changes in pricing, invoice discrepancies, items to be returned and any other vendor specific issues
Verifies accurate pricing when orders are placed and confirms that accurate pricing is reflected on the corresponding invoice
Proactively reviews schedules and patient census to foresee any unusual high or low demand of supplies and orders accordingly
Continually communicates with the Operating Room Manager regarding special procedure requirements and works with the clinical staff in various departments to establish appropriate Min/Max Inventory Levels for all supplies
Maintains, utilizes and adheres to Group Purchasing Organization ("GPO") agreements and ensures accurate GPO pricing through use of web-based GPO Member Information System
Ensures that appropriate GPO agreement paperwork is signed and submitted to respective vendors and distributors
Reviews files and records regarding orders and back orders at specific intervals to ensure timely delivery and to determine delays; making product end users aware of same
Centrally coordinates and promptly performs necessary follow-up regarding supply, drug and equipment recall notices; maintaining paperwork that documents the recall process and tracking return shipments of recalled items
Supervises receiving area to maintain security and ensure that supplies have been received, delivered and recorded according to Facility Policy and Procedures. Keeps receiving area clear and free of clutter
Verifies that packing slips and purchase orders have been reconciled according to policy and addresses any discrepancies with the vendor in a timely fashion
Reconciles all invoice discrepancies before approving invoices for payment and sending to Accounts Payable Department for payment
Designates a General Ledger Account Number to be applied to each purchased item or service prior to submitting invoices to the Accounts Payable Department
Assists Business Office Manager in determining Revenue Codes for each billable supply item
Coordinates communication of chargeable supplies to the Accounts Receivable Department
Responsible for maintaining proper levels of inventory and for timely supply distribution to all designated areas
Coordinates physical inventory count process with Controller and appropriate department managers according to Policy and Procedure for Conducting a Physical Count
Monitors and compares supply prices and demonstrates an understanding of how cost-effective purchasing choices can affect the facility's financial bottom line
Actively serves on Facility Supply Value Analysis Committee ("SVAC") by researching cost-savings alternatives,
coordinating product evaluations and reporting SVAC activities to Corporate Supply Chain Department
Demonstrates knowledge and use of appropriate information systems designed for the collection and maintenance of records and documentation pertinent to supplies, equipment and PAR level replenishment
Oversees process allowing for the immediate retrieval of Material Safety Data Sheets ("MSDS") as needed
Maintains files in accordance with Hospital Policy and Procedures
Maintains a "Return Log" to document proof for returned item credits
Maintains records of warranties and preventive maintenance requirements and contracts
Maintains logs related to linen supplies, if applicable
Maintains supplies and records for bio-hazardous waste management
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools, or controls; and to reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The employee must be able to lift and/or carry over 20 pounds on a regular basis and be able to push/pull over 25 pounds on a regular basis.
The employee must be able to stand and/or walk at least 10 hours per day.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education Preferred: High School
Experience Required: 2 years previous materials experience
Behaviors
Team Player: Works well as a member of a group
Loyal: Shows firm and constant support to a cause
Leader: Inspires teammates to follow them
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Goal Completion: Inspired to perform well by the completion of tasks
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Equal Opportunity Employer: This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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High School Diploma required
Working knowledge of medical terminology
Experience in materials management preferred
Computer experience required
Essential Functions
Demonstrates knowledge of appropriate vendors from whom to obtain requested equipment and supplies
Sources vendors and products to locate specialized equipment, supplies and services as requested by the medical staff and approved by the Board of Managers
Coordinates the placement of purchase orders in a timely manner when requisitioned by various departments
Meets directly with vendor representatives, as needed, to review ordering and shipping issues, new product technology, changes in pricing, invoice discrepancies, items to be returned and any other vendor specific issues
Verifies accurate pricing when orders are placed and confirms that accurate pricing is reflected on the corresponding invoice
Proactively reviews schedules and patient census to foresee any unusual high or low demand of supplies and orders accordingly
Continually communicates with the Operating Room Manager regarding special procedure requirements and works with the clinical staff in various departments to establish appropriate Min/Max Inventory Levels for all supplies
Maintains, utilizes and adheres to Group Purchasing Organization ("GPO") agreements and ensures accurate GPO pricing through use of web-based GPO Member Information System
Ensures that appropriate GPO agreement paperwork is signed and submitted to respective vendors and distributors
Reviews files and records regarding orders and back orders at specific intervals to ensure timely delivery and to determine delays; making product end users aware of same
Centrally coordinates and promptly performs necessary follow-up regarding supply, drug and equipment recall notices; maintaining paperwork that documents the recall process and tracking return shipments of recalled items
Supervises receiving area to maintain security and ensure that supplies have been received, delivered and recorded according to Facility Policy and Procedures. Keeps receiving area clear and free of clutter
Verifies that packing slips and purchase orders have been reconciled according to policy and addresses any discrepancies with the vendor in a timely fashion
Reconciles all invoice discrepancies before approving invoices for payment and sending to Accounts Payable Department for payment
Designates a General Ledger Account Number to be applied to each purchased item or service prior to submitting invoices to the Accounts Payable Department
Assists Business Office Manager in determining Revenue Codes for each billable supply item
Coordinates communication of chargeable supplies to the Accounts Receivable Department
Responsible for maintaining proper levels of inventory and for timely supply distribution to all designated areas
Coordinates physical inventory count process with Controller and appropriate department managers according to Policy and Procedure for Conducting a Physical Count
Monitors and compares supply prices and demonstrates an understanding of how cost-effective purchasing choices can affect the facility's financial bottom line
Actively serves on Facility Supply Value Analysis Committee ("SVAC") by researching cost-savings alternatives,
coordinating product evaluations and reporting SVAC activities to Corporate Supply Chain Department
Demonstrates knowledge and use of appropriate information systems designed for the collection and maintenance of records and documentation pertinent to supplies, equipment and PAR level replenishment
Oversees process allowing for the immediate retrieval of Material Safety Data Sheets ("MSDS") as needed
Maintains files in accordance with Hospital Policy and Procedures
Maintains a "Return Log" to document proof for returned item credits
Maintains records of warranties and preventive maintenance requirements and contracts
Maintains logs related to linen supplies, if applicable
Maintains supplies and records for bio-hazardous waste management
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools, or controls; and to reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The employee must be able to lift and/or carry over 20 pounds on a regular basis and be able to push/pull over 25 pounds on a regular basis.
The employee must be able to stand and/or walk at least 10 hours per day.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education Preferred: High School
Experience Required: 2 years previous materials experience
Behaviors
Team Player: Works well as a member of a group
Loyal: Shows firm and constant support to a cause
Leader: Inspires teammates to follow them
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Goal Completion: Inspired to perform well by the completion of tasks
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Equal Opportunity Employer: This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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