Johns Hopkins University
Sponsored Projects Specialist
Johns Hopkins University, Baltimore, Maryland, United States, 21276
Overview
We are seeking a
Sponsored Projects Specialist
(SPS) who will be the first point of contact for review of proposals, awards, and subawards, and expedites processing through established departmental workflows. Specific Duties & Responsibilities
Ensure all proposal and agreement-related documentation is complete, apply correct indirect costs (IDC) and facilities and administrative (F&A) rates, and that proposals are submitted via COEUS, the university's system for sponsored projects management. Verify compliance with all required processes and ensure that files are complete and properly assembled for review. Assess and determine based on a complex matrix of policy and regulation to proceed or to obtain additional review or approval. Ensure that required negotiation and agreement tracking information for contract proposals, non-disclosures, collaborations, and materials agreements is accurately maintained in COEUS and MyRAP (the JHU ORA's systems for sponsored proposal processing and research agreement negotiation) and update the database as needed. Determine schedules to meet review and submission deadlines. Apply knowledge of federal regulations and policy on research compliance, e.g., human subjects, animal use, stem cell use. Understand processes regarding conflict of interest and compliance that impact proposal submission, contract signoff, and problem resolution. Compose transmittal correspondence to internal and external stakeholders (e.g., administrative staff, sponsors) regarding the status of negotiations and/or signature process. Respond to routine questions regarding rules and regulations governing sponsored projects. Meet benchmarks, timelines, and goals to expedite the processing of grants and contracts. Participate in continuing education to remain current on changes in procedures, regulations, technology, etc. Other duties as assigned. Minimum Qualifications
High school diploma or graduation equivalent. Five years of related administrative experience. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications
Bachelor's Degree Technical Skills and Expected Level of Proficiency
Grant Database Management - Awareness Grant Deadline Adherence - Awareness Oral and Written Communications - Awareness Proposal File Organization - Awareness Proposal and Subaward Management - Awareness Regulatory Compliance - Awareness Research Administration Systems - Awareness The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Sponsored Projects Specialist Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $21.25 - $36.90 HRLY ($70,000 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: M-F/8:30 am - 5 pm FLSA Status: Non-Exempt Location: Remote Department name: SOM Admin Res Clinical Research Contract Personnel area: School of Medicine Total Rewards and Additional Information
The referenced base salary range represents the low and high end of Johns Hopkins University\'s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on factors including geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees\' health, life, career and retirement. More information: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency: Please refer to the job description above to see which forms of equivalency are permitted for this position. For permitted equivalencies, see the Johns Hopkins Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits may substitute for one year of experience; up to two years of non-related college coursework may be applied toward the total minimum education/experience. Applicants Completing Studies: Applicants who do not meet the posted requirements but are completing their final academic semester may be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks: This position is subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background where applicable. In accordance with applicable law, the university will review the date of conviction and how it relates to a job qualification on an individual basis. Diversity and Inclusion: Johns Hopkins values diversity, equity and inclusion through the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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We are seeking a
Sponsored Projects Specialist
(SPS) who will be the first point of contact for review of proposals, awards, and subawards, and expedites processing through established departmental workflows. Specific Duties & Responsibilities
Ensure all proposal and agreement-related documentation is complete, apply correct indirect costs (IDC) and facilities and administrative (F&A) rates, and that proposals are submitted via COEUS, the university's system for sponsored projects management. Verify compliance with all required processes and ensure that files are complete and properly assembled for review. Assess and determine based on a complex matrix of policy and regulation to proceed or to obtain additional review or approval. Ensure that required negotiation and agreement tracking information for contract proposals, non-disclosures, collaborations, and materials agreements is accurately maintained in COEUS and MyRAP (the JHU ORA's systems for sponsored proposal processing and research agreement negotiation) and update the database as needed. Determine schedules to meet review and submission deadlines. Apply knowledge of federal regulations and policy on research compliance, e.g., human subjects, animal use, stem cell use. Understand processes regarding conflict of interest and compliance that impact proposal submission, contract signoff, and problem resolution. Compose transmittal correspondence to internal and external stakeholders (e.g., administrative staff, sponsors) regarding the status of negotiations and/or signature process. Respond to routine questions regarding rules and regulations governing sponsored projects. Meet benchmarks, timelines, and goals to expedite the processing of grants and contracts. Participate in continuing education to remain current on changes in procedures, regulations, technology, etc. Other duties as assigned. Minimum Qualifications
High school diploma or graduation equivalent. Five years of related administrative experience. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications
Bachelor's Degree Technical Skills and Expected Level of Proficiency
Grant Database Management - Awareness Grant Deadline Adherence - Awareness Oral and Written Communications - Awareness Proposal File Organization - Awareness Proposal and Subaward Management - Awareness Regulatory Compliance - Awareness Research Administration Systems - Awareness The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Sponsored Projects Specialist Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $21.25 - $36.90 HRLY ($70,000 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: M-F/8:30 am - 5 pm FLSA Status: Non-Exempt Location: Remote Department name: SOM Admin Res Clinical Research Contract Personnel area: School of Medicine Total Rewards and Additional Information
The referenced base salary range represents the low and high end of Johns Hopkins University\'s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on factors including geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees\' health, life, career and retirement. More information: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency: Please refer to the job description above to see which forms of equivalency are permitted for this position. For permitted equivalencies, see the Johns Hopkins Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits may substitute for one year of experience; up to two years of non-related college coursework may be applied toward the total minimum education/experience. Applicants Completing Studies: Applicants who do not meet the posted requirements but are completing their final academic semester may be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks: This position is subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background where applicable. In accordance with applicable law, the university will review the date of conviction and how it relates to a job qualification on an individual basis. Diversity and Inclusion: Johns Hopkins values diversity, equity and inclusion through the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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