Longeviti, LLC
Admin Support/Project Information Specialist
Longeviti, LLC, Arlington, Virginia, United States, 22201
Admin Support/Project Information Specialist
Longeviti LLC is searching for an Admin Support/Project Information Specialist with an active Secret clearance, at least seven (7) years of experience in administrative management coupled with audio-visual experience to support the USTDA’S program and administrative functions in Arlington, VA. Description Provide general administrative management support to USTDA operations and program staff. This support shall include but not be limited to the review and verification of grant and contract deliverables, such as final reports, cost share certifications, and final project for contract and grant invoices, travel management, building and facilities management, and other administrative management-related support. Track the expiration of USTDA subscriptions to external publications and provide a draft action memorandum to the Director or Deputy Director of Administration for renewal requests. Reviews grant RFP packages for completeness and consistency in conjunction with Agency staff prior to posting to the Agency’s website. Maintain and update IRC Document Flow Process Map, detailing IRC’s points of intersection and document management processes within the Agency document flow, and the efficiency of both the IRC’s and the Agency’s business processes for the establishing and maintaining official records and documents. Assist the Office of Administration with staff onboard and offboard, including, but not limited to, setting up new office space, maintaining staff directories, maintaining the Agency supply inventory, and preparing the appropriate documentation for ordering. Provide training to agency staff on IRC functions and responsibilities and agency business processes and procedures as related to all IRC functions and Agency document flow. Required Experience, Knowledge, Skills, Abilities, Competencies At least 7 years of administrative management or relevant work experience, including creating and implementing organizational or administrative management policies and procedures Experience with other administrative services like office management, building and facilities management, human resources, and/or budget/finance Experience evaluating program effectiveness and recommending improvements Experience providing training and technical assistance to staff Experience creating and editing audio-visual content such as presentations and videos Experience with travel management Additional Requirements Excellent written and verbal communication skills Proficient in the use of a variety of IT programs, databases, and computerized systems Experience providing on-site technical support, troubleshooting issues with AV equipment during events Experience in information and records management Commitment to innovative and quality customer service Physical ability to move a large number of files and/or file boxes Experience setting up conference, board, or training rooms Ability to manage multiple tasks, prioritize work, and meet deadlines Ability to identify and resolve complex problems Security Clearance Active Secret Security clearance Education College degree required in business or information management and/or related certifications Benefits Longeviti offers a comprehensive and generous benefits package, including medical, dental, and vision insurance, basic life insurance, short- and long-term disability, and a 401k plan. Longeviti, LLC is committed to non-discrimination and equal employment opportunity.
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Longeviti LLC is searching for an Admin Support/Project Information Specialist with an active Secret clearance, at least seven (7) years of experience in administrative management coupled with audio-visual experience to support the USTDA’S program and administrative functions in Arlington, VA. Description Provide general administrative management support to USTDA operations and program staff. This support shall include but not be limited to the review and verification of grant and contract deliverables, such as final reports, cost share certifications, and final project for contract and grant invoices, travel management, building and facilities management, and other administrative management-related support. Track the expiration of USTDA subscriptions to external publications and provide a draft action memorandum to the Director or Deputy Director of Administration for renewal requests. Reviews grant RFP packages for completeness and consistency in conjunction with Agency staff prior to posting to the Agency’s website. Maintain and update IRC Document Flow Process Map, detailing IRC’s points of intersection and document management processes within the Agency document flow, and the efficiency of both the IRC’s and the Agency’s business processes for the establishing and maintaining official records and documents. Assist the Office of Administration with staff onboard and offboard, including, but not limited to, setting up new office space, maintaining staff directories, maintaining the Agency supply inventory, and preparing the appropriate documentation for ordering. Provide training to agency staff on IRC functions and responsibilities and agency business processes and procedures as related to all IRC functions and Agency document flow. Required Experience, Knowledge, Skills, Abilities, Competencies At least 7 years of administrative management or relevant work experience, including creating and implementing organizational or administrative management policies and procedures Experience with other administrative services like office management, building and facilities management, human resources, and/or budget/finance Experience evaluating program effectiveness and recommending improvements Experience providing training and technical assistance to staff Experience creating and editing audio-visual content such as presentations and videos Experience with travel management Additional Requirements Excellent written and verbal communication skills Proficient in the use of a variety of IT programs, databases, and computerized systems Experience providing on-site technical support, troubleshooting issues with AV equipment during events Experience in information and records management Commitment to innovative and quality customer service Physical ability to move a large number of files and/or file boxes Experience setting up conference, board, or training rooms Ability to manage multiple tasks, prioritize work, and meet deadlines Ability to identify and resolve complex problems Security Clearance Active Secret Security clearance Education College degree required in business or information management and/or related certifications Benefits Longeviti offers a comprehensive and generous benefits package, including medical, dental, and vision insurance, basic life insurance, short- and long-term disability, and a 401k plan. Longeviti, LLC is committed to non-discrimination and equal employment opportunity.
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