WGL
Overview
Position Summary: In support of the Large Group Commercial sales team, processes commercial and government contracts in accordance with established procedures. Tracks all documents from the beginning of proposal process to final document filing. Maintains database and other records such that the processing status of every proposal and contract may be reported at any time. Responsibilities
Processes requests for proposals and contract documents, received directly and/or through the Contracts shared mailbox, per established procedures. Generates, audits and maintains monthly contract renewal reports and schedules for multiple commodities across multiple utilities and jurisdictions. Identifies contracts ending within a specific time frame; calculates drop and re-enrollment deadlines where applicable; sends reminder notices and processes renewal contracts to Ops within established guidelines. Audits accounts post-renewal to ensure all accounts have been renewed or returned to the utility; works with Operations and Enrollment teams to resolve issues. Prepares and distributes standard confirmation letters and applicable fee addendums for all executed contracts. Works with the sales team, Channel Partners and/or customers to reconcile incoming contract discrepancies. Identifies contract deficiencies (e.g., missing signed base contracts; missing tax exemption certificates) and places booked contracts on resolution; assists the sales team in correcting resolution items. Collaborates with internal and external organizations regarding design, testing and implementation of system updates and process optimization. Prepares training materials related to Contract Administration and serves as subject matter expert as new items/processes are implemented. Serves as liaison between the sales team and various functional teams (Operations, Billing/Enrollment, Credit/Collections and Sales Support) regarding contract status. Maintains paper and electronic contract filing systems and ensures applicable tax-exempt certificates are retained in customer contract database files. Pulls files, preps them and sends them to offsite storage as necessary. Performs document searches for internal and external customers and provides contract copies and supporting documentation as appropriate. Performs contract audits and reports discrepancies to supervisory staff. Audits monthly broker and sales rep commission statements for accurate contract/account statuses; resolves deficiencies and identifies inaccurate account assignments and contract identifiers. Researches and responds to Management inquiries regarding commission payments as they relate to contract status. Prepares ad hoc reports for the sales team, Management and/or Channel Partners (e.g., contract type and status reports, account start/end date confirmations and future renewal reports). Manually tracks and updates Contracts to Ops – Scan in Tracking Sheet. Manually track and update Channel Partner contact information to ensure appropriate parties receive addendums and contracts as agreed. Assists other departments in creating contract documents for testing and/or training purposes. Serves as a WGL Energy Contracts Subject Matter Expert for contracting, training new sales team members on correct contracting processes and procedures. Qualifications, Skills and Abilities
High School Diploma/GED required Bachelors Degree in business or related discipline preferred 0-2 years experience in contract administration or two years of purchasing 0-2 years experience using Oracle or other data management system/database to extract data and produce reports Demonstrated ability to listen and communicate ideas effectively, both orally and in writing Strong attention to detail and ability to maintain accuracy Ability to establish rapport and effective working relationships with business partners, supervisors and peers Proven ability to use computer software and applications, including Microsoft Office, to share, retrieve, research and present business information Strong administrative and organizational skills Benefits
We offer a competitive salary range of $53,000 to $73,250 per year, commensurate with experience, education, and skills. In addition, we provide a comprehensive benefits package including health insurance, retirement plans, and paid time off. Diversity and Veterans
The Company values diversity in its workforce and encourages United States military veterans and service members who meet the qualifications to apply. Why work at AltaGas?
AltaGas is a North American energy infrastructure company focused on owning and operating assets that provide affordable energy to customers. Our assets include Washington Gas/WGL, SEMCO, and Petrogas. Our team leverages the strength of our assets and expertise along the energy value chain to connect customers with premier energy solutions. We deliver affordable natural gas to approximately 1.7 million customers’ homes and businesses through regulated natural gas distribution utilities across four jurisdictions in the United States and two regulated natural gas storage utilities in the United States. To learn more about our mission: 1) Learn more about our mission: For Canadian hires: AltaGas hires personnel on the basis of job-related qualifications. All qualified applicants will receive consideration without regard to ancestry, place of origin, color, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, record of offences, marital status, family status or disability or any other characteristic protected by applicable law. For U.S. hires: WGL/SEMCO/AltaGas offers a total rewards package including competitive pay, incentive bonus plans, holiday pay, 401K matching and a wide array of benefits. These benefits including medical, dental and vision coverage are designed to help you and your family stay healthy. We also provide paid time off (PTO) to balance work and life. Available benefits vary depending on role. U.S. affiliates of AltaGas are committed to equal employment opportunity and providing reasonable accommodations to applicants with disabilities. We value and encourage diversity and solicit applications from all qualified applicants regardless of race, ethnicity, religion, gender, age, national origin, marital status, sexual orientation, gender identity, family responsibilities, matriculation, physical or mental disabilities, political affiliation, genetic information, status as a protected veteran or any other characteristic protected by federal, state, or local law.
#J-18808-Ljbffr
Position Summary: In support of the Large Group Commercial sales team, processes commercial and government contracts in accordance with established procedures. Tracks all documents from the beginning of proposal process to final document filing. Maintains database and other records such that the processing status of every proposal and contract may be reported at any time. Responsibilities
Processes requests for proposals and contract documents, received directly and/or through the Contracts shared mailbox, per established procedures. Generates, audits and maintains monthly contract renewal reports and schedules for multiple commodities across multiple utilities and jurisdictions. Identifies contracts ending within a specific time frame; calculates drop and re-enrollment deadlines where applicable; sends reminder notices and processes renewal contracts to Ops within established guidelines. Audits accounts post-renewal to ensure all accounts have been renewed or returned to the utility; works with Operations and Enrollment teams to resolve issues. Prepares and distributes standard confirmation letters and applicable fee addendums for all executed contracts. Works with the sales team, Channel Partners and/or customers to reconcile incoming contract discrepancies. Identifies contract deficiencies (e.g., missing signed base contracts; missing tax exemption certificates) and places booked contracts on resolution; assists the sales team in correcting resolution items. Collaborates with internal and external organizations regarding design, testing and implementation of system updates and process optimization. Prepares training materials related to Contract Administration and serves as subject matter expert as new items/processes are implemented. Serves as liaison between the sales team and various functional teams (Operations, Billing/Enrollment, Credit/Collections and Sales Support) regarding contract status. Maintains paper and electronic contract filing systems and ensures applicable tax-exempt certificates are retained in customer contract database files. Pulls files, preps them and sends them to offsite storage as necessary. Performs document searches for internal and external customers and provides contract copies and supporting documentation as appropriate. Performs contract audits and reports discrepancies to supervisory staff. Audits monthly broker and sales rep commission statements for accurate contract/account statuses; resolves deficiencies and identifies inaccurate account assignments and contract identifiers. Researches and responds to Management inquiries regarding commission payments as they relate to contract status. Prepares ad hoc reports for the sales team, Management and/or Channel Partners (e.g., contract type and status reports, account start/end date confirmations and future renewal reports). Manually tracks and updates Contracts to Ops – Scan in Tracking Sheet. Manually track and update Channel Partner contact information to ensure appropriate parties receive addendums and contracts as agreed. Assists other departments in creating contract documents for testing and/or training purposes. Serves as a WGL Energy Contracts Subject Matter Expert for contracting, training new sales team members on correct contracting processes and procedures. Qualifications, Skills and Abilities
High School Diploma/GED required Bachelors Degree in business or related discipline preferred 0-2 years experience in contract administration or two years of purchasing 0-2 years experience using Oracle or other data management system/database to extract data and produce reports Demonstrated ability to listen and communicate ideas effectively, both orally and in writing Strong attention to detail and ability to maintain accuracy Ability to establish rapport and effective working relationships with business partners, supervisors and peers Proven ability to use computer software and applications, including Microsoft Office, to share, retrieve, research and present business information Strong administrative and organizational skills Benefits
We offer a competitive salary range of $53,000 to $73,250 per year, commensurate with experience, education, and skills. In addition, we provide a comprehensive benefits package including health insurance, retirement plans, and paid time off. Diversity and Veterans
The Company values diversity in its workforce and encourages United States military veterans and service members who meet the qualifications to apply. Why work at AltaGas?
AltaGas is a North American energy infrastructure company focused on owning and operating assets that provide affordable energy to customers. Our assets include Washington Gas/WGL, SEMCO, and Petrogas. Our team leverages the strength of our assets and expertise along the energy value chain to connect customers with premier energy solutions. We deliver affordable natural gas to approximately 1.7 million customers’ homes and businesses through regulated natural gas distribution utilities across four jurisdictions in the United States and two regulated natural gas storage utilities in the United States. To learn more about our mission: 1) Learn more about our mission: For Canadian hires: AltaGas hires personnel on the basis of job-related qualifications. All qualified applicants will receive consideration without regard to ancestry, place of origin, color, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, record of offences, marital status, family status or disability or any other characteristic protected by applicable law. For U.S. hires: WGL/SEMCO/AltaGas offers a total rewards package including competitive pay, incentive bonus plans, holiday pay, 401K matching and a wide array of benefits. These benefits including medical, dental and vision coverage are designed to help you and your family stay healthy. We also provide paid time off (PTO) to balance work and life. Available benefits vary depending on role. U.S. affiliates of AltaGas are committed to equal employment opportunity and providing reasonable accommodations to applicants with disabilities. We value and encourage diversity and solicit applications from all qualified applicants regardless of race, ethnicity, religion, gender, age, national origin, marital status, sexual orientation, gender identity, family responsibilities, matriculation, physical or mental disabilities, political affiliation, genetic information, status as a protected veteran or any other characteristic protected by federal, state, or local law.
#J-18808-Ljbffr