Cushman & Wakefield
Overview
Property Administrator (CRE). This role performs the administrative functions of the Property Management Team, ensuring a high level of professionalism in property issues, including timely responses to and resolution of tenant requests or concerns. Responsibilities
Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence Schedule and coordinate meetings/special events as requested Assist in lease administration activities, including tenant contacts and insurance information; generate reports Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in ensuring compliance with company policies and procedures Prepare and code invoices for Property Manager’s approval Ensure office is stocked with office supplies and other required items Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software Track and file contracts and insurance certificates; maintain follow-up system for expirations Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders Maintain the property purchase order system Maintain lease and contract files, as well as other files located within the property management office Promote and foster positive relationships with tenants and clients and track service calls as required Assist with monthly and quarterly management reports as well as annual budget preparation Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval Key Competencies
Communication Proficiency (oral and written) Customer Focus (internal and external) Organization Skills Interpersonal Skills Initiative Multi-tasking Important Education
High school diploma/GED equivalent; Bachelor Degree preferred Important Experience
Customer service experience preferred Additional Eligibility Qualifications
Proficiency in Microsoft Office Suite Ability to give and take direction, interface with decision makers professionally, and maintain confidential information Work Environment
This job operates in a professional office environment. It routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands
The physical demands described here are representative of those that must be met to successfully perform the essential functions. The employee may need to stand and walk for extended periods, ascend/descend stairs, ladders, or step stools, and may travel between buildings in varying outdoor weather conditions. The employee may be required to remain in a stationary position for up to 85% of the time and operate office machinery. EEO Statement
Cushman & Wakefield provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by law. The company takes affirmative action to ensure that applicants are treated without regard to these characteristics. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated. If you have a disability and would like to request an accommodation to apply for a position, please call the ADA line or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.
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Property Administrator (CRE). This role performs the administrative functions of the Property Management Team, ensuring a high level of professionalism in property issues, including timely responses to and resolution of tenant requests or concerns. Responsibilities
Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence Schedule and coordinate meetings/special events as requested Assist in lease administration activities, including tenant contacts and insurance information; generate reports Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in ensuring compliance with company policies and procedures Prepare and code invoices for Property Manager’s approval Ensure office is stocked with office supplies and other required items Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software Track and file contracts and insurance certificates; maintain follow-up system for expirations Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders Maintain the property purchase order system Maintain lease and contract files, as well as other files located within the property management office Promote and foster positive relationships with tenants and clients and track service calls as required Assist with monthly and quarterly management reports as well as annual budget preparation Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval Key Competencies
Communication Proficiency (oral and written) Customer Focus (internal and external) Organization Skills Interpersonal Skills Initiative Multi-tasking Important Education
High school diploma/GED equivalent; Bachelor Degree preferred Important Experience
Customer service experience preferred Additional Eligibility Qualifications
Proficiency in Microsoft Office Suite Ability to give and take direction, interface with decision makers professionally, and maintain confidential information Work Environment
This job operates in a professional office environment. It routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands
The physical demands described here are representative of those that must be met to successfully perform the essential functions. The employee may need to stand and walk for extended periods, ascend/descend stairs, ladders, or step stools, and may travel between buildings in varying outdoor weather conditions. The employee may be required to remain in a stationary position for up to 85% of the time and operate office machinery. EEO Statement
Cushman & Wakefield provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by law. The company takes affirmative action to ensure that applicants are treated without regard to these characteristics. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated. If you have a disability and would like to request an accommodation to apply for a position, please call the ADA line or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.
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