Griffin Media
Griffin Media Accounts Receivable Staff Accountant
Griffin Media, Oklahoma City, Oklahoma, United States, 73116
Griffin Media Accounts Receivable Staff Accountant
An Accounts Receivable Staff Accountant at Griffin Media helps drive the Ideal Team Player culture.
Overview The Accounts Receivable Staff Accountant is responsible for ensuring the timely collection of payments while maintaining accurate financial records. This role handles escalated client communications, prepares and analyzes financial reports, and collaborates with internal departments to resolve discrepancies. The position supports the company’s cash flow by analyzing outstanding balances, processing payments, and reconciling accounts.
Responsibilities
Invoice Management: Ensure accurate and timely creation and distribution of invoices to customers. Ensure proper coding and entry of invoices into the accounting system. Review and resolve any discrepancies or issues related to invoicing.
Credit Management: Assist with the establishment and management of customer credit limits and terms. Assess and evaluate the creditworthiness of customers. Work with the sales team to establish and adjust credit terms based on customer history and risk.
Collections And Follow-up: Develop and implement strategies for timely collections, reducing overdue accounts. Contact customers to follow up on outstanding balances, offering payment solutions or extensions when necessary. Manage escalations for delinquent accounts and coordinate with legal teams if necessary.
Cash Application: Oversee the application of customer payments and ensure they are properly recorded in the accounting system. Ensure that payment discrepancies are resolved promptly.
Reporting And Analysis: Generate and review accounts receivable reports, including aging reports, cash flow projections, and collection performance. Provide regular updates and reports to senior management on the status of receivables and any collection issues. Analyze trends and take corrective actions when needed to improve collection efforts. Ensure the AR team meets deadlines and achieves performance targets. Monitor and manage the aging of accounts to ensure timely collection of outstanding invoices.
Customer Service: Provide excellent customer service by addressing inquiries and resolving billing disputes. Work with customers to clarify misunderstandings and ensure customer satisfaction while protecting the company’s interests. Coordinate with the sales team to ensure timely collections and manage client payment and billing methods.
Compliance And Legal: Ensure compliance with financial regulations, accounting standards, and internal policies. Assist in audits by providing required documentation and reports related to accounts receivable. Perform other job-related duties as assigned.
Job Details Job Schedule: This is a full-time position primarily working 40 hours per week. May be required to cover other hours and days. Remote work may be possible occasionally at the discretion of the supervisor.
Essential Qualities
Humble: A team-oriented mindset and willingness to give and receive constructive feedback.
Hungry: Strong work ethic, drive, and initiative.
Smart (People Smart): Interpersonally intelligent in interactions and relationships.
Positive Attitude: Focus on opportunities and maintain a constructive outlook.
Sense of Urgency: Proactive and responsive to responsibilities.
Skills And Requirements
Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Proven experience in accounts receivable or accounting; broadcast media industry preferred.
Previous supervisory or team lead experience.
Strong understanding of accounting principles and practices.
Attention to detail and accuracy in data entry and record-keeping.
Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
Analytical and problem-solving skills; strong communication and interpersonal abilities.
Ability to work independently and manage multiple tasks in a fast-paced environment.
Experience with broadcast media billing systems and processes; digital advertising billing knowledge is a plus.
Valid Oklahoma driver’s license or ability to obtain one; driving record acceptable to the company.
Physical requirements: ability to communicate in English, read monitors, hear spoken word, remain sedentary, lift up to 25 pounds, etc.
Please note: This job description is not exhaustive; duties may change with or without notice.
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Overview The Accounts Receivable Staff Accountant is responsible for ensuring the timely collection of payments while maintaining accurate financial records. This role handles escalated client communications, prepares and analyzes financial reports, and collaborates with internal departments to resolve discrepancies. The position supports the company’s cash flow by analyzing outstanding balances, processing payments, and reconciling accounts.
Responsibilities
Invoice Management: Ensure accurate and timely creation and distribution of invoices to customers. Ensure proper coding and entry of invoices into the accounting system. Review and resolve any discrepancies or issues related to invoicing.
Credit Management: Assist with the establishment and management of customer credit limits and terms. Assess and evaluate the creditworthiness of customers. Work with the sales team to establish and adjust credit terms based on customer history and risk.
Collections And Follow-up: Develop and implement strategies for timely collections, reducing overdue accounts. Contact customers to follow up on outstanding balances, offering payment solutions or extensions when necessary. Manage escalations for delinquent accounts and coordinate with legal teams if necessary.
Cash Application: Oversee the application of customer payments and ensure they are properly recorded in the accounting system. Ensure that payment discrepancies are resolved promptly.
Reporting And Analysis: Generate and review accounts receivable reports, including aging reports, cash flow projections, and collection performance. Provide regular updates and reports to senior management on the status of receivables and any collection issues. Analyze trends and take corrective actions when needed to improve collection efforts. Ensure the AR team meets deadlines and achieves performance targets. Monitor and manage the aging of accounts to ensure timely collection of outstanding invoices.
Customer Service: Provide excellent customer service by addressing inquiries and resolving billing disputes. Work with customers to clarify misunderstandings and ensure customer satisfaction while protecting the company’s interests. Coordinate with the sales team to ensure timely collections and manage client payment and billing methods.
Compliance And Legal: Ensure compliance with financial regulations, accounting standards, and internal policies. Assist in audits by providing required documentation and reports related to accounts receivable. Perform other job-related duties as assigned.
Job Details Job Schedule: This is a full-time position primarily working 40 hours per week. May be required to cover other hours and days. Remote work may be possible occasionally at the discretion of the supervisor.
Essential Qualities
Humble: A team-oriented mindset and willingness to give and receive constructive feedback.
Hungry: Strong work ethic, drive, and initiative.
Smart (People Smart): Interpersonally intelligent in interactions and relationships.
Positive Attitude: Focus on opportunities and maintain a constructive outlook.
Sense of Urgency: Proactive and responsive to responsibilities.
Skills And Requirements
Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Proven experience in accounts receivable or accounting; broadcast media industry preferred.
Previous supervisory or team lead experience.
Strong understanding of accounting principles and practices.
Attention to detail and accuracy in data entry and record-keeping.
Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
Analytical and problem-solving skills; strong communication and interpersonal abilities.
Ability to work independently and manage multiple tasks in a fast-paced environment.
Experience with broadcast media billing systems and processes; digital advertising billing knowledge is a plus.
Valid Oklahoma driver’s license or ability to obtain one; driving record acceptable to the company.
Physical requirements: ability to communicate in English, read monitors, hear spoken word, remain sedentary, lift up to 25 pounds, etc.
Please note: This job description is not exhaustive; duties may change with or without notice.
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