Apex Systems
Real Estate Records Coordinator
Location: Columbus, OH (Onsite)
Pay: $20-$25/hr
Job Summary Responsible for the development and maintenance of real estate records related to acquisition, sales, leasing, and management of properties across the client network. Supports day‑to‑day operations by maintaining an electronic real estate database and performing accounting functions associated with deeds, leases, and easements.
Essential Job Functions
Maintain and update electronic records for real‑estate transactions including acquisitions, sales, leases, rental payments, property records, and railroad permits.
Generate and provide monthly reports for assigned tasks.
Manage legal real‑estate documents such as deeds, leases, surveys, easements, and exhibits within the electronic database.
Process lease payments and conduct research on company‑owned and leased assets.
Collaborate with Legal, Business Units, Accounting, and Land Agents to track purchase, sale, and lease contracts.
Process real‑estate‑related invoices using the company’s accounting system (PeopleSoft).
Coordinate ownership documentation for company assets within Power Plant systems.
Read and interpret real‑estate documents to ensure clear transaction understanding.
Minimum Requirements
Associate degree in Land Records Management, Business, Real Estate, or Paralegal Studies; or Paralegal Certificate.
OR High School Diploma with relevant experience.
Experience
Associate degree or Paralegal Certificate with 3+ years of experience in commercial real estate, title examination, or related field.
High School Diploma with 5+ years of experience in the same areas.
Additional Qualifications
Notary Public (Preferred).
Strong understanding of real‑estate principles and record‑keeping.
High attention to detail and ability to multitask.
Capable of managing high‑volume transactions and meeting tight deadlines.
Self‑motivated and able to work independently.
Excellent written and verbal communication skills.
Proficient in Microsoft Word and Excel.
EEO Statement Apex Systems is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.
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Pay: $20-$25/hr
Job Summary Responsible for the development and maintenance of real estate records related to acquisition, sales, leasing, and management of properties across the client network. Supports day‑to‑day operations by maintaining an electronic real estate database and performing accounting functions associated with deeds, leases, and easements.
Essential Job Functions
Maintain and update electronic records for real‑estate transactions including acquisitions, sales, leases, rental payments, property records, and railroad permits.
Generate and provide monthly reports for assigned tasks.
Manage legal real‑estate documents such as deeds, leases, surveys, easements, and exhibits within the electronic database.
Process lease payments and conduct research on company‑owned and leased assets.
Collaborate with Legal, Business Units, Accounting, and Land Agents to track purchase, sale, and lease contracts.
Process real‑estate‑related invoices using the company’s accounting system (PeopleSoft).
Coordinate ownership documentation for company assets within Power Plant systems.
Read and interpret real‑estate documents to ensure clear transaction understanding.
Minimum Requirements
Associate degree in Land Records Management, Business, Real Estate, or Paralegal Studies; or Paralegal Certificate.
OR High School Diploma with relevant experience.
Experience
Associate degree or Paralegal Certificate with 3+ years of experience in commercial real estate, title examination, or related field.
High School Diploma with 5+ years of experience in the same areas.
Additional Qualifications
Notary Public (Preferred).
Strong understanding of real‑estate principles and record‑keeping.
High attention to detail and ability to multitask.
Capable of managing high‑volume transactions and meeting tight deadlines.
Self‑motivated and able to work independently.
Excellent written and verbal communication skills.
Proficient in Microsoft Word and Excel.
EEO Statement Apex Systems is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.
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