Inside Higher Ed
Senior Administrative Assistant
Join Inside Higher Ed as a Senior Administrative Assistant in the Division of Student Affairs. This role reports to the Associate Vice President for Student Affairs and provides advanced administrative support, managing confidential tasks and coordinating departmental initiatives.
Responsibilities
Provide advanced administrative support for core departmental functions, including processing sensitive information such as student payroll, evaluations, registration, and insurance records.
Manage databases, generate standard and ad hoc reports as needed.
Conduct internet-based research for departmental projects and initiatives.
Oversee and facilitate departmental budgets within Student Life.
Serve as the initial point of contact for the department by welcoming students, faculty, staff, and visitors, addressing inquiries and directing calls.
Coordinate travel arrangements for faculty, staff, and students.
Process purchases and check requests while maintaining thorough documentation and electronic files.
Support inventory management by ordering and tracking office supplies, instructional materials, and equipment.
Assist with preparation and tracking of proposals and budgets, including obtaining necessary signatures and routing documents for approval.
Perform general clerical duties such as photocopying, data entry, and drafting correspondence (letters, reports, proposals, forms).
Make arrangements for visitors to the department (reserve local hotel rooms, parking arrangements).
Prepare periodic newsletters and flyers for distribution in the department.
Reserve facilities for meetings and coordinate meals and refreshments.
Monitor status of facilities and coordinate needed repairs (notify Facilities Management if facilities not functioning).
Schedule appointments for the director and manage department calendar.
Coordinate mail and express shipping receipt and delivery, including collecting and distributing faculty mail on a daily basis.
May provide general instructions to general college students.
Required Qualifications
High school diploma or equivalent; at least five years of relevant administrative experience.
Strong customer service focus, excellent communication and time management skills.
Professional demeanor and ability to interact with students, families, faculty, staff, and external partners with diplomacy and tact.
Independent judgment to plan, prioritize, and manage a diverse workload with close attention to detail.
Comfort performing multiple tasks simultaneously, often with limited supervision.
Strong oral and written communication skills; ability to draft business correspondence, compose memos and emails, and read, interpret, and apply information from a variety of documents.
Excellent proofreading skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; ability to create mail merges, fliers, forms, and spreadsheets using formulas.
Preferred Qualifications
Completion of some college coursework.
Familiarity with Microsoft Outlook, internet research tools, and the Banner Financial Module.
Physical Demands: Walk, sit, use hands to handle office supplies, operate a computer and other office equipment, talk, and hear. Frequently required to reach with hands and arms, stand. Occasionally required to stoop, climb, lift and/or move up to 15 pounds.
Shift: Days. Travel required: 1% - 25%. Employment type: Full-time. Work location: Hybrid work arrangement.
EEO Statement: Inside Higher Ed is an Equal Opportunity Employer. We are a smoke-free campus.
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Responsibilities
Provide advanced administrative support for core departmental functions, including processing sensitive information such as student payroll, evaluations, registration, and insurance records.
Manage databases, generate standard and ad hoc reports as needed.
Conduct internet-based research for departmental projects and initiatives.
Oversee and facilitate departmental budgets within Student Life.
Serve as the initial point of contact for the department by welcoming students, faculty, staff, and visitors, addressing inquiries and directing calls.
Coordinate travel arrangements for faculty, staff, and students.
Process purchases and check requests while maintaining thorough documentation and electronic files.
Support inventory management by ordering and tracking office supplies, instructional materials, and equipment.
Assist with preparation and tracking of proposals and budgets, including obtaining necessary signatures and routing documents for approval.
Perform general clerical duties such as photocopying, data entry, and drafting correspondence (letters, reports, proposals, forms).
Make arrangements for visitors to the department (reserve local hotel rooms, parking arrangements).
Prepare periodic newsletters and flyers for distribution in the department.
Reserve facilities for meetings and coordinate meals and refreshments.
Monitor status of facilities and coordinate needed repairs (notify Facilities Management if facilities not functioning).
Schedule appointments for the director and manage department calendar.
Coordinate mail and express shipping receipt and delivery, including collecting and distributing faculty mail on a daily basis.
May provide general instructions to general college students.
Required Qualifications
High school diploma or equivalent; at least five years of relevant administrative experience.
Strong customer service focus, excellent communication and time management skills.
Professional demeanor and ability to interact with students, families, faculty, staff, and external partners with diplomacy and tact.
Independent judgment to plan, prioritize, and manage a diverse workload with close attention to detail.
Comfort performing multiple tasks simultaneously, often with limited supervision.
Strong oral and written communication skills; ability to draft business correspondence, compose memos and emails, and read, interpret, and apply information from a variety of documents.
Excellent proofreading skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; ability to create mail merges, fliers, forms, and spreadsheets using formulas.
Preferred Qualifications
Completion of some college coursework.
Familiarity with Microsoft Outlook, internet research tools, and the Banner Financial Module.
Physical Demands: Walk, sit, use hands to handle office supplies, operate a computer and other office equipment, talk, and hear. Frequently required to reach with hands and arms, stand. Occasionally required to stoop, climb, lift and/or move up to 15 pounds.
Shift: Days. Travel required: 1% - 25%. Employment type: Full-time. Work location: Hybrid work arrangement.
EEO Statement: Inside Higher Ed is an Equal Opportunity Employer. We are a smoke-free campus.
#J-18808-Ljbffr