Charlottesville City
Overview
The
Assistant City Manager
is an executive staff management position and a member of the City Manager’s Cabinet. Assists the City Manager in assignments related to organizational goals and objectives, strategic planning and priorities, capital improvement planning, city-wide initiatives, special projects, operational efficiencies, fiscal affairs, and administrative operations. Assignments may include oversight of specific departments and responsibility for executing community engagement initiatives. The Assistant responds to inquiries from the City Council and the public and oversees and participates in the planning and administration of major projects and programs. This position works collaboratively with Deputy and Assistant City Managers, Department Directors, Assistant/ Deputy Directors, and other senior leadership to support the City Manager. This is accomplished by serving as a trusted advisor and analyst, overseeing internal and external commitments, ensuring priorities are strategically managed and results measured, and ensuring service delivery meets established organizational performance standards. The City Manager has direct supervision of the City’s departments; however, the Assistant City Manager will have oversight of a specific portfolio of City departments and/or offices, the City’s community engagement initiatives, responding to inquiries from the City Council and the public, and overseeing and participating in the planning and administration of major projects and programs.
Compensation and Benefits The hiring amount for the Assistant City Manager position(s) is not to exceed $205,000.00 annually . Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City’s retirement options, gym membership reimbursement, tuition reimbursement, and continuing education/training opportunities.
This position is eligible to receive 80 hours of discretionary leave per calendar year.
For a general summary of benefits offered by the City,
please click the benefits tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.
The City of Charlottesville manages its own retirement system which offers both a defined benefit and a defined contribution option. While the City does not participate in VRS,
the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City’s Benefits Administrator at 434-970-3462.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.
Essential Duties
Plans, organizes, and coordinates the operational and administrative functions of key city departments and/or management support divisions, as assigned by the City Manager.
Leads and directs department directors, facilitates a congruent administrative services team and ensures continuous improvements across organizational-wide programs and special projects by fostering psychological safety, active listening, and collaboration across portfolios, ensuring diverse perspectives are valued in decision-making.
Manages the development, analysis, and administration of budgets for reporting departments, evaluates policies and procedures, presents recommendations for revisions to the City Manager, administers assigned projects and monitors progress.
Coordinates staff and consultant presentations, ensuring timely preparation and delivery of agenda materials to the City Council, coordinating and facilitating briefings to Council Committees and monitoring completions of assigned tasks with clarity about roles and responsibilities to prevent assumptions about expectations or authority.
Participates in annual planning retreat, Councilor orientation, onboarding new employee program and office staffing.
Recruits and manages staff leadership to execute programs, policies and systems and provides broad policy oversight of administrative support services including budgetary and human resources needs.
Consults and collaborates with executive staff and senior departmental leadership and provides advice and counsel on complex management issues, organizational structure, feasibility and the potential impact of varying courses of action; coordinates interdepartmental program elements with City-wide goals.
Works as a strategic partner with the executive management team to assist with defining action plans and developing ideas/strategies to fill business process gaps that impact the organization’s mission and strategic plan.
Manages and monitors annual action plans of assigned department in support of Council's strategic priorities. Ensures that departmental goals are incorporated into performance objectives and provides direction and oversight for monthly progress reporting.
In collaboration with the City Manager, provides leadership and management direction to planning and executing team building, professional development and annual retreats for executive and senior level staff while equipping staff with independence and tools to lead, not just participate.
Represents the City Manager at various internal and external events to further the City’s employee and community engagement initiatives and uses these opportunities to serve as a strategic advocate, aligning messaging with long-term community outcomes.
Collaborates across City departments to determine quality and adherence of work, manages workflow and the exchange of information and ensures compliance with established policies and procedure.
Reviews and analyzes major City studies and reports for impacts upon the community and organization.
Assists in community engagement events that showcase City departments and priorities and produces and records meaningful community dialogue and conversations and ensures curiosity-driven dialogue that incorporates community voices into decision-making.
Supports the facilitation and implementation of City Council's Strategic Plan and monitors organizational and stakeholder performance toward strategic plan goals and priorities.
Recommends and develops policy changes to the City Manager.
Embeds transparency and clarity in role expectations.
Fosters active listening, curiosity, and psychological safety.
Aligns advocacy with long-term community outcomes.
Equips staff with independence and tools, not just oversight.
Models feedback as growth opportunities, not as a threat.
Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
Regular and reliable attendance.
Other Duties
May serve as Acting City Manager in their absence.
Performs additional duties to support operational requirements as apparent or assigned.
Education and Experience Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.
Any combination of education and experience equivalent to a Bachelor’s Degree in public administration, accounting, economics, business, or other related field, AND at least 4 years of experience in a director-level, or equivalent or higher-level, position.
An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.
Certifications/Licenses/Other Requirements
Demonstrated experience as a senior member of a management team.
Required to successfully pass a pre-employment background check and pre-employment drug screen.
Preferred
Master’s degree.
Preference for experience with collective bargaining and finance.
5 or more years in a director-level or equivalent position.
Knowledge, Skills, Abilities And Other Characteristics
Job Knowledge: Comprehensive knowledge of general laws and administrative policies governing municipal financial practices and procedures; comprehensive knowledge of government accounting and budgeting; purchasing system knowledge; personnel management, interpersonal communication, budget management, and strategic planning. Acts as a subject matter expert for management decisions, law, budget, operations, programs, or other areas of expertise.
Reading: Advanced ability to read and understand complex materials and to analyze facts for oversight and direction.
Writing: Advanced ability to develop materials and detailed recommendations from analyzed data.
Math: Intermediate ability with numbers, fractions, percentages, and ratios.
Communication Skills: Advanced ability to foster relationships with officials, staff, stakeholders, and the public. Excellent oral and written communication, public speaking, and presentation skills. Ability to support policy development and manage sensitive information. Promotes feedback culture and psychological safety.
Independence and Decision-Making: Administrative direction with substantial discretion within general requirements; uses diverse resources to address problems. Makes final decisions on priorities and resources, communicates reasoning clearly.
Technical Skills: Analytical judgment and decision-making; intermediate Microsoft Office and organizational systems.
Fiscal Responsibilities: Oversees budget preparation for assigned division; reviews expenditures and makes recommendations for organization-wide budgets.
Supervisory Responsibilities: Manages and directs work across departments; assigns responsibilities to meet service demands and ensures clearly defined roles.
Other Characteristics: Transparent leadership, curiosity-driven dialogue, collaboration, and ability to engage diverse stakeholders; willingness to work additional hours as needed.
Physical Demands
Light work; exerting up to 25 pounds of force occasionally, up to 10 pounds frequently, or negligible amount constantly to move objects.
Must constantly operate a computer and office machines; move about the office as needed.
Must be able to communicate information clearly and observe details at close range.
Work Environment
Office environment with potential for extended screen time, monitor glare and dust. Moderate noise level.
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Assistant City Manager
is an executive staff management position and a member of the City Manager’s Cabinet. Assists the City Manager in assignments related to organizational goals and objectives, strategic planning and priorities, capital improvement planning, city-wide initiatives, special projects, operational efficiencies, fiscal affairs, and administrative operations. Assignments may include oversight of specific departments and responsibility for executing community engagement initiatives. The Assistant responds to inquiries from the City Council and the public and oversees and participates in the planning and administration of major projects and programs. This position works collaboratively with Deputy and Assistant City Managers, Department Directors, Assistant/ Deputy Directors, and other senior leadership to support the City Manager. This is accomplished by serving as a trusted advisor and analyst, overseeing internal and external commitments, ensuring priorities are strategically managed and results measured, and ensuring service delivery meets established organizational performance standards. The City Manager has direct supervision of the City’s departments; however, the Assistant City Manager will have oversight of a specific portfolio of City departments and/or offices, the City’s community engagement initiatives, responding to inquiries from the City Council and the public, and overseeing and participating in the planning and administration of major projects and programs.
Compensation and Benefits The hiring amount for the Assistant City Manager position(s) is not to exceed $205,000.00 annually . Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City’s retirement options, gym membership reimbursement, tuition reimbursement, and continuing education/training opportunities.
This position is eligible to receive 80 hours of discretionary leave per calendar year.
For a general summary of benefits offered by the City,
please click the benefits tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.
The City of Charlottesville manages its own retirement system which offers both a defined benefit and a defined contribution option. While the City does not participate in VRS,
the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City’s Benefits Administrator at 434-970-3462.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.
Essential Duties
Plans, organizes, and coordinates the operational and administrative functions of key city departments and/or management support divisions, as assigned by the City Manager.
Leads and directs department directors, facilitates a congruent administrative services team and ensures continuous improvements across organizational-wide programs and special projects by fostering psychological safety, active listening, and collaboration across portfolios, ensuring diverse perspectives are valued in decision-making.
Manages the development, analysis, and administration of budgets for reporting departments, evaluates policies and procedures, presents recommendations for revisions to the City Manager, administers assigned projects and monitors progress.
Coordinates staff and consultant presentations, ensuring timely preparation and delivery of agenda materials to the City Council, coordinating and facilitating briefings to Council Committees and monitoring completions of assigned tasks with clarity about roles and responsibilities to prevent assumptions about expectations or authority.
Participates in annual planning retreat, Councilor orientation, onboarding new employee program and office staffing.
Recruits and manages staff leadership to execute programs, policies and systems and provides broad policy oversight of administrative support services including budgetary and human resources needs.
Consults and collaborates with executive staff and senior departmental leadership and provides advice and counsel on complex management issues, organizational structure, feasibility and the potential impact of varying courses of action; coordinates interdepartmental program elements with City-wide goals.
Works as a strategic partner with the executive management team to assist with defining action plans and developing ideas/strategies to fill business process gaps that impact the organization’s mission and strategic plan.
Manages and monitors annual action plans of assigned department in support of Council's strategic priorities. Ensures that departmental goals are incorporated into performance objectives and provides direction and oversight for monthly progress reporting.
In collaboration with the City Manager, provides leadership and management direction to planning and executing team building, professional development and annual retreats for executive and senior level staff while equipping staff with independence and tools to lead, not just participate.
Represents the City Manager at various internal and external events to further the City’s employee and community engagement initiatives and uses these opportunities to serve as a strategic advocate, aligning messaging with long-term community outcomes.
Collaborates across City departments to determine quality and adherence of work, manages workflow and the exchange of information and ensures compliance with established policies and procedure.
Reviews and analyzes major City studies and reports for impacts upon the community and organization.
Assists in community engagement events that showcase City departments and priorities and produces and records meaningful community dialogue and conversations and ensures curiosity-driven dialogue that incorporates community voices into decision-making.
Supports the facilitation and implementation of City Council's Strategic Plan and monitors organizational and stakeholder performance toward strategic plan goals and priorities.
Recommends and develops policy changes to the City Manager.
Embeds transparency and clarity in role expectations.
Fosters active listening, curiosity, and psychological safety.
Aligns advocacy with long-term community outcomes.
Equips staff with independence and tools, not just oversight.
Models feedback as growth opportunities, not as a threat.
Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
Regular and reliable attendance.
Other Duties
May serve as Acting City Manager in their absence.
Performs additional duties to support operational requirements as apparent or assigned.
Education and Experience Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.
Any combination of education and experience equivalent to a Bachelor’s Degree in public administration, accounting, economics, business, or other related field, AND at least 4 years of experience in a director-level, or equivalent or higher-level, position.
An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.
Certifications/Licenses/Other Requirements
Demonstrated experience as a senior member of a management team.
Required to successfully pass a pre-employment background check and pre-employment drug screen.
Preferred
Master’s degree.
Preference for experience with collective bargaining and finance.
5 or more years in a director-level or equivalent position.
Knowledge, Skills, Abilities And Other Characteristics
Job Knowledge: Comprehensive knowledge of general laws and administrative policies governing municipal financial practices and procedures; comprehensive knowledge of government accounting and budgeting; purchasing system knowledge; personnel management, interpersonal communication, budget management, and strategic planning. Acts as a subject matter expert for management decisions, law, budget, operations, programs, or other areas of expertise.
Reading: Advanced ability to read and understand complex materials and to analyze facts for oversight and direction.
Writing: Advanced ability to develop materials and detailed recommendations from analyzed data.
Math: Intermediate ability with numbers, fractions, percentages, and ratios.
Communication Skills: Advanced ability to foster relationships with officials, staff, stakeholders, and the public. Excellent oral and written communication, public speaking, and presentation skills. Ability to support policy development and manage sensitive information. Promotes feedback culture and psychological safety.
Independence and Decision-Making: Administrative direction with substantial discretion within general requirements; uses diverse resources to address problems. Makes final decisions on priorities and resources, communicates reasoning clearly.
Technical Skills: Analytical judgment and decision-making; intermediate Microsoft Office and organizational systems.
Fiscal Responsibilities: Oversees budget preparation for assigned division; reviews expenditures and makes recommendations for organization-wide budgets.
Supervisory Responsibilities: Manages and directs work across departments; assigns responsibilities to meet service demands and ensures clearly defined roles.
Other Characteristics: Transparent leadership, curiosity-driven dialogue, collaboration, and ability to engage diverse stakeholders; willingness to work additional hours as needed.
Physical Demands
Light work; exerting up to 25 pounds of force occasionally, up to 10 pounds frequently, or negligible amount constantly to move objects.
Must constantly operate a computer and office machines; move about the office as needed.
Must be able to communicate information clearly and observe details at close range.
Work Environment
Office environment with potential for extended screen time, monitor glare and dust. Moderate noise level.
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