L'Alliance New York
Accounts Receivable & Payroll Specialist
Job Title:
Accounts Receivable & Payroll Specialist
Department:
Finance
Reports To:
Controller
Designation:
Full-Time / Exempt
Salary:
$75,000.00 - $90,000.00
Start Date:
October 2025
Work Model:
In-person L’Alliance New York is the city’s premier center for French language and francophone arts and cultures. Our mission is to provide engaging French language classes and audacious multi-disciplinary programming that celebrates the diversity of francophone cultures and creativity around the world. Position Summary
The Accounts Receivable & Payroll Specialist manages the invoicing and reconciliation of all incoming revenue streams, including earned income, grants, and donations. The role also supports payroll processing and allocation, ensuring payroll expenses are accurately recorded and aligned with internal controls, cost centers, and reporting needs. Key Responsibilities
Accounts Receivable (≈ 80%)
Prepare and issue invoices for earned income streams. Monitor and reconcile incoming payments from various platforms. Maintain an accurate and up-to-date AR ledger. Apply payments to open invoices in QuickBooks Online. Collaborate with Development and Program teams to support timely and accurate revenue recognition. Generate and maintain aging reports and initiate follow-ups with internal stakeholders or external clients. Coordinate with external partners and vendors for billing and payment resolution. Support monthly and year-end closing processes. Provide audit support related to revenue, grants, and receivables. Ensure compliance with internal financial policies and external regulatory standards.
Payroll Processing & Support (≈ 20%)
Prepare, review, and submit biweekly payroll in ADP Workforce Now. Coordinate with HR on changes related to new hires, terminations, pay updates, and benefits enrollment. Manage off-cycle payroll runs and ensure proper documentation and approval. Import and reconcile payroll journal entries into QuickBooks Online. Reconcile payroll liabilities and net pay accounts post-payroll. Identify and flag discrepancies in payroll distributions and coordinate resolution with the Controller. Assist in preparing payroll-related audit documentation and supporting grant-specific reporting. Who You Are
This role might be a great fit if you are a detail-oriented finance professional who thrives on accuracy, especially when managing complex revenue streams and reconciling data across systems and cost centers. You bring a proactive, solutions-driven mindset to your work and enjoy working in a mission-driven, creative environment. Experience & Qualifications
Bachelor’s degree in Accounting, Finance, or related field. Minimum 5 years of experience in accounts receivable and/or nonprofit financial operations, including direct responsibility for payroll processing. Experience with ADP Workforce Now and QuickBooks Online required. Strong analytical, reconciliation, and organizational skills. Ability to meet deadlines and collaborate effectively with cross-functional teams. Proven ability to work independently with minimal supervision and manage responsibilities autonomously. Why Join Us
We offer a supportive, mission-driven work environment with generous benefits, including a generous paid vacation and holiday package, health, dental, and vision insurance, and a 403(b) retirement savings plan. L’Alliance New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, marital status, religion, gender, sexual orientation, national origin, disability status, citizenship status, protected veteran status, or any other characteristic protected by law.
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Job Title:
Accounts Receivable & Payroll Specialist
Department:
Finance
Reports To:
Controller
Designation:
Full-Time / Exempt
Salary:
$75,000.00 - $90,000.00
Start Date:
October 2025
Work Model:
In-person L’Alliance New York is the city’s premier center for French language and francophone arts and cultures. Our mission is to provide engaging French language classes and audacious multi-disciplinary programming that celebrates the diversity of francophone cultures and creativity around the world. Position Summary
The Accounts Receivable & Payroll Specialist manages the invoicing and reconciliation of all incoming revenue streams, including earned income, grants, and donations. The role also supports payroll processing and allocation, ensuring payroll expenses are accurately recorded and aligned with internal controls, cost centers, and reporting needs. Key Responsibilities
Accounts Receivable (≈ 80%)
Prepare and issue invoices for earned income streams. Monitor and reconcile incoming payments from various platforms. Maintain an accurate and up-to-date AR ledger. Apply payments to open invoices in QuickBooks Online. Collaborate with Development and Program teams to support timely and accurate revenue recognition. Generate and maintain aging reports and initiate follow-ups with internal stakeholders or external clients. Coordinate with external partners and vendors for billing and payment resolution. Support monthly and year-end closing processes. Provide audit support related to revenue, grants, and receivables. Ensure compliance with internal financial policies and external regulatory standards.
Payroll Processing & Support (≈ 20%)
Prepare, review, and submit biweekly payroll in ADP Workforce Now. Coordinate with HR on changes related to new hires, terminations, pay updates, and benefits enrollment. Manage off-cycle payroll runs and ensure proper documentation and approval. Import and reconcile payroll journal entries into QuickBooks Online. Reconcile payroll liabilities and net pay accounts post-payroll. Identify and flag discrepancies in payroll distributions and coordinate resolution with the Controller. Assist in preparing payroll-related audit documentation and supporting grant-specific reporting. Who You Are
This role might be a great fit if you are a detail-oriented finance professional who thrives on accuracy, especially when managing complex revenue streams and reconciling data across systems and cost centers. You bring a proactive, solutions-driven mindset to your work and enjoy working in a mission-driven, creative environment. Experience & Qualifications
Bachelor’s degree in Accounting, Finance, or related field. Minimum 5 years of experience in accounts receivable and/or nonprofit financial operations, including direct responsibility for payroll processing. Experience with ADP Workforce Now and QuickBooks Online required. Strong analytical, reconciliation, and organizational skills. Ability to meet deadlines and collaborate effectively with cross-functional teams. Proven ability to work independently with minimal supervision and manage responsibilities autonomously. Why Join Us
We offer a supportive, mission-driven work environment with generous benefits, including a generous paid vacation and holiday package, health, dental, and vision insurance, and a 403(b) retirement savings plan. L’Alliance New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, marital status, religion, gender, sexual orientation, national origin, disability status, citizenship status, protected veteran status, or any other characteristic protected by law.
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