The Hermitage Hotel
Human Resources Office Coordinator
The Hermitage Hotel, Nashville, Tennessee, United States, 37247
Human Resources Office Coordinator — The Hermitage Hotel
Join to apply for the
Human Resources Office Coordinator
role at
The Hermitage Hotel . Overview Experience-driven People’s Leader with 15+ years in business management and talent development. The Hermitage Hotel, Nashville’s historic luxury landmark, values excellence, accountability, integrity, teamwork, tradition, and community. This role supports the Human Resources department in a luxury hospitality environment and is a part-time, on-site position requiring a polished, detail-oriented professional. 2. Position Overview
The HR Office Coordinator serves as the central support for the Human Resources department, managing communications, calendars, and office logistics to ensure seamless daily operations. This part-time, on-site role requires a polished, detail-oriented professional who excels in a luxury hospitality environment and has a keens eye for organization and design. 3. Key Responsibilities
Office Administration & Coordination
— Coordinate HR calendars, interviews, meetings, and training sessions; manage the HR inbox and phone line with professionalism and brand alignment; greet and assist visitors; maintain organized personnel and compliance files; oversee office supplies and keep the HR space guest-ready; support recruiting and training projects, tracking progress and ensuring brand consistency. Internal Communications, Marketing & Visual Content
— Draft and edit internal communications and onboarding materials; design print and digital assets for employee events, campaigns, and onboarding using Canva or Adobe tools; create engaging editorial content for newsletters and HR campaigns; maintain bulletin boards, HR resources, and digital signage; collaborate on internal campaigns promoting wellness, recognition, DEI, and development initiatives. Recruitment, Onboarding & Employer Branding Support
— Post open positions to job boards and social platforms with branded, compelling language; coordinate interview scheduling, candidate communication, and recruitment logistics; help develop branded new hire materials, orientation content, and welcome kits; support employer branding efforts to strengthen The Hermitage Hotel’s reputation as an employer of choice. Culture, Engagement & Brand Advocacy
— Plan and execute employee events, wellness programs, recognition campaigns, and seasonal celebrations; champion company culture through internal messaging; support HR daily operations with openness, professionalism, and warmth aligned with the hotel’s legacy. 4. Qualifications & Requirements
Required Experience & Skills 2+ years in an office support, HR coordination, or administrative role. Hospitality industry experience required; luxury or boutique property experience preferred. Experience drafting internal communications, marketing materials, or branded editorial content. Strong proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint). Comfortable using Canva or Adobe Creative Suite to produce on-brand internal materials. Excellent verbal and written communication skills; strong tone, voice, and audience understanding. Ability to manage multiple schedules, inboxes, and administrative tasks with timeliness and accuracy. Attention to detail and ability to handle confidential information discreetly. Fluency in English required; bilingual or multilingual skills (Spanish, Mandarin, Arabic, French) are a strong plus. Service-First Communication
— Warm, articulate communicator who builds trust across departments. Brand Stewardship
— Maintains high-quality written and visual communications that reinforce tone and values. Creative Marketing Mindset
— Ability to engage an internal audience and contribute to a cohesive employer brand. Discretion & Professionalism
— Maintains confidentiality and ethics. Detail-Oriented Organization
— Highly organized with strong ownership and deadline-driven delivery. Collaborative Spirit
— Team player in fast-paced service environments. Cultural Advocacy
— Promotes the hotel heritage, values, and culture through employee touchpoints. Preferred Experience & Skills Experience writing or editing internal newsletters or employee communications. Proficiency with Canva, Adobe InDesign, Illustrator, or similar for branded HR collateral. Exposure to applicant tracking systems or HR platforms (e.g., Paycor, ADP, BambooHR). Familiarity with internal marketing, employee engagement campaigns, or brand storytelling in corporate or hospitality settings. Experience supporting recruitment marketing or culture-building initiatives. 5. Why This Role Shines at The Hermitage Hotel
As HR Office Coordinator, you’ll blend communication, organization, and design skills to support a culture of excellence and care. Your work will help employees feel valued and inspired while contributing to daily operations and the hotel’s long-term culture. The Hermitage Hotel offers a comprehensive benefits package for Full Time Employees, including health, wellness, financial security, work-life balance, professional development, and exclusive rates. Health & Wellness:
Affordable health, dental, and vision insurance with options for dependents. Financial Security:
Company-provided life insurance and a 401(k) with a 3% match. Work-Life Balance:
Paid time off starting at 15 days per year after 90 days, increasing up to 30 days per year. Employee Support:
Mental health services, telehealth, and employee assistance program. Additional Perks:
Complimentary meals, discounted parking, and discounts at retail and dining outlets. Professional Development:
Ongoing education support, including industry training. Exclusive Rates:
Special hotel rates for employees and family/friend discounts. 7. Schedule
Part-time role with 24-28+ hours per week; must be available on weekends and holidays. 8. Compensation
Starting salary:
$18.00 per hour Notice & Equal Opportunity
NOTICE:
It is the policy of The Hermitage Hotel to employ the most qualified individuals. Promotion from within is prioritized where possible to support growth, advancement, and increased responsibility. All candidates must pass a pre-employment drug screen and criminal background check prior to employment. EQUAL OPPORTUNITY EMPLOYER
The Hermitage Hotel is an equal opportunity employer and does not discriminate on race, religion, color, sex, age, national origin, disability, veteran status, or any other status protected by law, except where a bona fide occupational qualification applies. Additional job details and postings may appear on external pages and are not part of this description.
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Join to apply for the
Human Resources Office Coordinator
role at
The Hermitage Hotel . Overview Experience-driven People’s Leader with 15+ years in business management and talent development. The Hermitage Hotel, Nashville’s historic luxury landmark, values excellence, accountability, integrity, teamwork, tradition, and community. This role supports the Human Resources department in a luxury hospitality environment and is a part-time, on-site position requiring a polished, detail-oriented professional. 2. Position Overview
The HR Office Coordinator serves as the central support for the Human Resources department, managing communications, calendars, and office logistics to ensure seamless daily operations. This part-time, on-site role requires a polished, detail-oriented professional who excels in a luxury hospitality environment and has a keens eye for organization and design. 3. Key Responsibilities
Office Administration & Coordination
— Coordinate HR calendars, interviews, meetings, and training sessions; manage the HR inbox and phone line with professionalism and brand alignment; greet and assist visitors; maintain organized personnel and compliance files; oversee office supplies and keep the HR space guest-ready; support recruiting and training projects, tracking progress and ensuring brand consistency. Internal Communications, Marketing & Visual Content
— Draft and edit internal communications and onboarding materials; design print and digital assets for employee events, campaigns, and onboarding using Canva or Adobe tools; create engaging editorial content for newsletters and HR campaigns; maintain bulletin boards, HR resources, and digital signage; collaborate on internal campaigns promoting wellness, recognition, DEI, and development initiatives. Recruitment, Onboarding & Employer Branding Support
— Post open positions to job boards and social platforms with branded, compelling language; coordinate interview scheduling, candidate communication, and recruitment logistics; help develop branded new hire materials, orientation content, and welcome kits; support employer branding efforts to strengthen The Hermitage Hotel’s reputation as an employer of choice. Culture, Engagement & Brand Advocacy
— Plan and execute employee events, wellness programs, recognition campaigns, and seasonal celebrations; champion company culture through internal messaging; support HR daily operations with openness, professionalism, and warmth aligned with the hotel’s legacy. 4. Qualifications & Requirements
Required Experience & Skills 2+ years in an office support, HR coordination, or administrative role. Hospitality industry experience required; luxury or boutique property experience preferred. Experience drafting internal communications, marketing materials, or branded editorial content. Strong proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint). Comfortable using Canva or Adobe Creative Suite to produce on-brand internal materials. Excellent verbal and written communication skills; strong tone, voice, and audience understanding. Ability to manage multiple schedules, inboxes, and administrative tasks with timeliness and accuracy. Attention to detail and ability to handle confidential information discreetly. Fluency in English required; bilingual or multilingual skills (Spanish, Mandarin, Arabic, French) are a strong plus. Service-First Communication
— Warm, articulate communicator who builds trust across departments. Brand Stewardship
— Maintains high-quality written and visual communications that reinforce tone and values. Creative Marketing Mindset
— Ability to engage an internal audience and contribute to a cohesive employer brand. Discretion & Professionalism
— Maintains confidentiality and ethics. Detail-Oriented Organization
— Highly organized with strong ownership and deadline-driven delivery. Collaborative Spirit
— Team player in fast-paced service environments. Cultural Advocacy
— Promotes the hotel heritage, values, and culture through employee touchpoints. Preferred Experience & Skills Experience writing or editing internal newsletters or employee communications. Proficiency with Canva, Adobe InDesign, Illustrator, or similar for branded HR collateral. Exposure to applicant tracking systems or HR platforms (e.g., Paycor, ADP, BambooHR). Familiarity with internal marketing, employee engagement campaigns, or brand storytelling in corporate or hospitality settings. Experience supporting recruitment marketing or culture-building initiatives. 5. Why This Role Shines at The Hermitage Hotel
As HR Office Coordinator, you’ll blend communication, organization, and design skills to support a culture of excellence and care. Your work will help employees feel valued and inspired while contributing to daily operations and the hotel’s long-term culture. The Hermitage Hotel offers a comprehensive benefits package for Full Time Employees, including health, wellness, financial security, work-life balance, professional development, and exclusive rates. Health & Wellness:
Affordable health, dental, and vision insurance with options for dependents. Financial Security:
Company-provided life insurance and a 401(k) with a 3% match. Work-Life Balance:
Paid time off starting at 15 days per year after 90 days, increasing up to 30 days per year. Employee Support:
Mental health services, telehealth, and employee assistance program. Additional Perks:
Complimentary meals, discounted parking, and discounts at retail and dining outlets. Professional Development:
Ongoing education support, including industry training. Exclusive Rates:
Special hotel rates for employees and family/friend discounts. 7. Schedule
Part-time role with 24-28+ hours per week; must be available on weekends and holidays. 8. Compensation
Starting salary:
$18.00 per hour Notice & Equal Opportunity
NOTICE:
It is the policy of The Hermitage Hotel to employ the most qualified individuals. Promotion from within is prioritized where possible to support growth, advancement, and increased responsibility. All candidates must pass a pre-employment drug screen and criminal background check prior to employment. EQUAL OPPORTUNITY EMPLOYER
The Hermitage Hotel is an equal opportunity employer and does not discriminate on race, religion, color, sex, age, national origin, disability, veteran status, or any other status protected by law, except where a bona fide occupational qualification applies. Additional job details and postings may appear on external pages and are not part of this description.
#J-18808-Ljbffr