Queen College
The Mexican Studies Institute at City University of New York’s Lehman College is seeking a fully bilingual English and Spanish, College Assistant (CA) to provide administrative, programmatic, and event support across all institute areas, with a focus on planning and executing FILNYC (the Feria del Libro de la Ciudad de Nueva York) and the Educational Opportunities Initiative (EOI). Other Institute areas include the Mexican Studies Scholarship Fund, Mexican Studies Oral History Project, Indigenous Languages, Mexican Studies Archives and Library, Research, and The Bronx Educational and Literacy Initiative.
Responsibilities
Coordinate and execute FILNYC operations, including day-to-day management, vendor outreach, scheduling, program and event logistics, material preparation, guest registration, event setup, on-site support, and collaboration with partners and attendees of institute programs and events. Some weekends are required as specified in advance. Support day-to-day operations with bilingual (English and Spanish) counterparts, assist in program and event logistics, outreach, and engagement with partners and attendees. Conduct intake surveys, maintain confidentiality, and record and organize databases. Assist in distributing informational and educational materials and deliver workshops about educational topics at NYC schools, community-based organizations, and other organizations to promote educational services and institute resources. Foster a positive environment that promotes success and increases client enrollment. Provide administrative and programmatic support, train and supervise interns, engage in community outreach, and report to the Assistant Director. Maintain strong relationships with current and new clients and partners; support the implementation of the institute’s strategic presence across New York City. Support tasks for small and large-scale events that advance the institute’s mission; assist with projects, initiatives, and activities that impact academic or administrative departments. Assist management in planning activities and assigning projects to interns; manage basic office functions such as communications, meeting schedules, work plans, staff assignments, and information distribution. Collect data, prepare, and distribute reports and presentations using word processing, spreadsheets, and presentation software; update office databases, lists, and files for completeness and accuracy; maintain current information on department websites and archives. Conduct internet and/or database research and perform basic system queries related to department activities. Maintain department fiscal plans and budgets; assist in budget administration and invoice processing. Provide basic information, instructions, and materials as requested by students, faculty, and others who contact the department. Perform miscellaneous clerical, administrative, programmatic, and research tasks; train interns, engage in community outreach, or perform other work related to the Institute’s operations; may offer training and supervision to office staff, interns, and volunteers. Perform related duties as assigned. Qualifications
Fully bilingual in English and Spanish. Demonstrated knowledge of best practices for managing files and records, including preservation and protection (familiarity with FERPA guidelines). Strong presentation, verbal, and interpersonal skills to work with and present to diverse clients and partners in English and Spanish. Strong work ethic, integrity when handling sensitive documents, and detail-oriented with excellent organizational, written, and editing skills in English and Spanish. Excellent communication and time-management skills with the ability to prioritize work; strong organizational skills and ability to follow established processes. Some evening and weekend hours are required. Bachelor’s degree in Business Administration, Public Administration, Liberal Studies, or a related field preferred; alternatively, at least one year of experience in a similar field. Proficiency in Google Suite, Adobe, Microsoft Office (especially Excel, Word, Teams); familiarity with social media channels (Instagram, Facebook, X, LinkedIn, TikTok); comfortable using Mac devices (MacBook, iPad, iMac). The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, supporting projects and programs that serve local and global communities and propose solutions to society’s challenges. RFCUNY serves as a fiscal agent and works with CUNY campus Grants Offices to perform post-award financial management, including account setup, sub-awards, budgeting, purchasing, invoicing, financial reporting, and compliance with applicable rules and laws. Equal Employment Opportunity Statement
The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/ADA/E-Verify Employer. It is the policy of the RFCUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, or any other protected characteristic under applicable law.
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Coordinate and execute FILNYC operations, including day-to-day management, vendor outreach, scheduling, program and event logistics, material preparation, guest registration, event setup, on-site support, and collaboration with partners and attendees of institute programs and events. Some weekends are required as specified in advance. Support day-to-day operations with bilingual (English and Spanish) counterparts, assist in program and event logistics, outreach, and engagement with partners and attendees. Conduct intake surveys, maintain confidentiality, and record and organize databases. Assist in distributing informational and educational materials and deliver workshops about educational topics at NYC schools, community-based organizations, and other organizations to promote educational services and institute resources. Foster a positive environment that promotes success and increases client enrollment. Provide administrative and programmatic support, train and supervise interns, engage in community outreach, and report to the Assistant Director. Maintain strong relationships with current and new clients and partners; support the implementation of the institute’s strategic presence across New York City. Support tasks for small and large-scale events that advance the institute’s mission; assist with projects, initiatives, and activities that impact academic or administrative departments. Assist management in planning activities and assigning projects to interns; manage basic office functions such as communications, meeting schedules, work plans, staff assignments, and information distribution. Collect data, prepare, and distribute reports and presentations using word processing, spreadsheets, and presentation software; update office databases, lists, and files for completeness and accuracy; maintain current information on department websites and archives. Conduct internet and/or database research and perform basic system queries related to department activities. Maintain department fiscal plans and budgets; assist in budget administration and invoice processing. Provide basic information, instructions, and materials as requested by students, faculty, and others who contact the department. Perform miscellaneous clerical, administrative, programmatic, and research tasks; train interns, engage in community outreach, or perform other work related to the Institute’s operations; may offer training and supervision to office staff, interns, and volunteers. Perform related duties as assigned. Qualifications
Fully bilingual in English and Spanish. Demonstrated knowledge of best practices for managing files and records, including preservation and protection (familiarity with FERPA guidelines). Strong presentation, verbal, and interpersonal skills to work with and present to diverse clients and partners in English and Spanish. Strong work ethic, integrity when handling sensitive documents, and detail-oriented with excellent organizational, written, and editing skills in English and Spanish. Excellent communication and time-management skills with the ability to prioritize work; strong organizational skills and ability to follow established processes. Some evening and weekend hours are required. Bachelor’s degree in Business Administration, Public Administration, Liberal Studies, or a related field preferred; alternatively, at least one year of experience in a similar field. Proficiency in Google Suite, Adobe, Microsoft Office (especially Excel, Word, Teams); familiarity with social media channels (Instagram, Facebook, X, LinkedIn, TikTok); comfortable using Mac devices (MacBook, iPad, iMac). The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, supporting projects and programs that serve local and global communities and propose solutions to society’s challenges. RFCUNY serves as a fiscal agent and works with CUNY campus Grants Offices to perform post-award financial management, including account setup, sub-awards, budgeting, purchasing, invoicing, financial reporting, and compliance with applicable rules and laws. Equal Employment Opportunity Statement
The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/ADA/E-Verify Employer. It is the policy of the RFCUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, or any other protected characteristic under applicable law.
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