Vallivue School District
Join to apply for the
Accounts Payable Specialist
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Vallivue School District 3 days ago Be among the first 25 applicants Join to apply for the
Accounts Payable Specialist
role at
Vallivue School District High School diploma and courses in bookkeeping, accounting, business mathematics, or secretarial skills College degree and at least two years of experience preferred Strong background in accounting preferred Ability to maintain accurate and precise records according to federal and state law, administrative rules, and Board policy Knowledge of accounts payable process, including preparing purchase orders and invoices Knowledge of word processing, data bases, spread sheets, and reports Working knowledge of the Skyward Account System is preferred. High level of competence in typing, filing, and general computer knowledge Knowledge of automated office equipment and efficient office procedures Strong telephone skills and ability to communicate effectively Work well with students, staff, and the public Work well under pressure and deadlines Excellent organizational skills Maintain confidentiality of staff and students
ACCOUNTS PAYABLE SPECIALIST
Qualifications
High School diploma and courses in bookkeeping, accounting, business mathematics, or secretarial skills College degree and at least two years of experience preferred Strong background in accounting preferred Ability to maintain accurate and precise records according to federal and state law, administrative rules, and Board policy Knowledge of accounts payable process, including preparing purchase orders and invoices Knowledge of word processing, data bases, spread sheets, and reports Working knowledge of the Skyward Account System is preferred. High level of competence in typing, filing, and general computer knowledge Knowledge of automated office equipment and efficient office procedures Strong telephone skills and ability to communicate effectively Work well with students, staff, and the public Work well under pressure and deadlines Excellent organizational skills Maintain confidentiality of staff and students
Primary Responsibility To
District Bookkeeper and the Director of Finance.
Job Summary
To maintain daily operations of the district’s accounts payable program according to district policy and State Statute regulations. To assist administration, departments and schools in purchasing items according to the established district budget. To ensure a high degree of accuracy, professionalism, discretion, and confidentiality. To associate with staff, vendors and community members in a friendly, helpful, and positive manner.
Major Duties And Responsibilities
District Finances
Enter, process, review and correct over all purchase requisitions, purchase orders and invoices submitted to the district office including the coding of bills according to district policies and budget guidelines. Process a mininum of 100 purchase orders per DAY and a minimum of 100 invoices per WEEK Track the paid and the unpaid status of each purchase order. Assist the Custodial and Maintenance Director in obtaining quotes as needed and with the preparation of monthly purchase orders and payment authorizations. Assist other departments as need with purchasing request. Prepare all payables in a timely manner including posting, printing and mailing all vendor checks; verify accuracy of checks. Reconcile monthly vendor statements. Reconcile and facilitate all credit cards related activities. Complete monthly tax report. Prepare reports including expenditure and cost reports to reflect financial condition of the district Maintain current accounts payable vendor files including certificates of insurance, W2 records and 1099 reporting, Prepare various financial reports for various departments. Prepare board reports for all expenditures and checks through the accounts payable office. Order and receive supplies and equipment for the district office Maintains financial information, files and records (i.e., copies of paid invoices, checks, documentation, reimbursements, reports, vendor files, receipts, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines. Assists the District Bookkeeper and the Director of Finance for the purpose of responding to questions regarding accounts payable and data. Assists auditors for the purposes of providing support and documentation on internal processes for accounts payable. Sort and code incoming mail. Other duties as assigned.
Receptionist Duties
Meeting public and staff in a competent and diplomatic manner Receive and route incoming calls and correspondence Arrange meetings, prepare agendas, and handle follow-up activities as necessary Assist, log in, and direct visitors to the school Maintain a well-organized, up-to-date filing system Operate equipment, such as computers, copiers, intercom system, calculators, laminators, telephone systems, and scanners
Other
Work with the Board clerk to prepare and deliver the Board packet on a monthly basis Assist with maintaining district inventory Organize job functions and work assignments to effectively complete assignments within established time frames Keep immediate supervisor informed of activities and any issues that may arise Assume responsibility for his or her continuing professional growth and development by attendance at in-services or trainings Seek assistance should emergencies arise Represent the school district in a positive manner Know and follow school district policy and chain of command Perform other duties as assigned
BENEFITS:
District benefit package for full time employees working 20+ hours per week:
Medical/vision/dental insurance
$30,000 life insurance with option to purchase additional coverage
Employee assistance program (EAP)
Unlimited accumulation of sick leave
Personal, bereavement, professional leave, vacation (if applicable)
Credit reimbursement of up to $300 per year
EVALUATION
Performance of this position will be evaluated annually by the District Bookkeeper and/or the Director of Finance in conformance with federal and state law, administrative rules, and Board policy.
TERMS OF EMPLOYMENT
This position shall be considered in all respects “employment at will”. The “employment period” and other descriptions and terms set forth in this job description shall not create a property right for the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues.
NOTE
All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.
Legal Reference: I.C.
33-512 Governance of Schools I.C. 33-1210 Information on Past Job Performance Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Accounting/Auditing and Finance Industries Primary and Secondary Education Referrals increase your chances of interviewing at Vallivue School District by 2x Get notified about new Accounts Payable Specialist jobs in
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Accounts Payable Specialist
role at
Vallivue School District 3 days ago Be among the first 25 applicants Join to apply for the
Accounts Payable Specialist
role at
Vallivue School District High School diploma and courses in bookkeeping, accounting, business mathematics, or secretarial skills College degree and at least two years of experience preferred Strong background in accounting preferred Ability to maintain accurate and precise records according to federal and state law, administrative rules, and Board policy Knowledge of accounts payable process, including preparing purchase orders and invoices Knowledge of word processing, data bases, spread sheets, and reports Working knowledge of the Skyward Account System is preferred. High level of competence in typing, filing, and general computer knowledge Knowledge of automated office equipment and efficient office procedures Strong telephone skills and ability to communicate effectively Work well with students, staff, and the public Work well under pressure and deadlines Excellent organizational skills Maintain confidentiality of staff and students
ACCOUNTS PAYABLE SPECIALIST
Qualifications
High School diploma and courses in bookkeeping, accounting, business mathematics, or secretarial skills College degree and at least two years of experience preferred Strong background in accounting preferred Ability to maintain accurate and precise records according to federal and state law, administrative rules, and Board policy Knowledge of accounts payable process, including preparing purchase orders and invoices Knowledge of word processing, data bases, spread sheets, and reports Working knowledge of the Skyward Account System is preferred. High level of competence in typing, filing, and general computer knowledge Knowledge of automated office equipment and efficient office procedures Strong telephone skills and ability to communicate effectively Work well with students, staff, and the public Work well under pressure and deadlines Excellent organizational skills Maintain confidentiality of staff and students
Primary Responsibility To
District Bookkeeper and the Director of Finance.
Job Summary
To maintain daily operations of the district’s accounts payable program according to district policy and State Statute regulations. To assist administration, departments and schools in purchasing items according to the established district budget. To ensure a high degree of accuracy, professionalism, discretion, and confidentiality. To associate with staff, vendors and community members in a friendly, helpful, and positive manner.
Major Duties And Responsibilities
District Finances
Enter, process, review and correct over all purchase requisitions, purchase orders and invoices submitted to the district office including the coding of bills according to district policies and budget guidelines. Process a mininum of 100 purchase orders per DAY and a minimum of 100 invoices per WEEK Track the paid and the unpaid status of each purchase order. Assist the Custodial and Maintenance Director in obtaining quotes as needed and with the preparation of monthly purchase orders and payment authorizations. Assist other departments as need with purchasing request. Prepare all payables in a timely manner including posting, printing and mailing all vendor checks; verify accuracy of checks. Reconcile monthly vendor statements. Reconcile and facilitate all credit cards related activities. Complete monthly tax report. Prepare reports including expenditure and cost reports to reflect financial condition of the district Maintain current accounts payable vendor files including certificates of insurance, W2 records and 1099 reporting, Prepare various financial reports for various departments. Prepare board reports for all expenditures and checks through the accounts payable office. Order and receive supplies and equipment for the district office Maintains financial information, files and records (i.e., copies of paid invoices, checks, documentation, reimbursements, reports, vendor files, receipts, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines. Assists the District Bookkeeper and the Director of Finance for the purpose of responding to questions regarding accounts payable and data. Assists auditors for the purposes of providing support and documentation on internal processes for accounts payable. Sort and code incoming mail. Other duties as assigned.
Receptionist Duties
Meeting public and staff in a competent and diplomatic manner Receive and route incoming calls and correspondence Arrange meetings, prepare agendas, and handle follow-up activities as necessary Assist, log in, and direct visitors to the school Maintain a well-organized, up-to-date filing system Operate equipment, such as computers, copiers, intercom system, calculators, laminators, telephone systems, and scanners
Other
Work with the Board clerk to prepare and deliver the Board packet on a monthly basis Assist with maintaining district inventory Organize job functions and work assignments to effectively complete assignments within established time frames Keep immediate supervisor informed of activities and any issues that may arise Assume responsibility for his or her continuing professional growth and development by attendance at in-services or trainings Seek assistance should emergencies arise Represent the school district in a positive manner Know and follow school district policy and chain of command Perform other duties as assigned
BENEFITS:
District benefit package for full time employees working 20+ hours per week:
Medical/vision/dental insurance
$30,000 life insurance with option to purchase additional coverage
Employee assistance program (EAP)
Unlimited accumulation of sick leave
Personal, bereavement, professional leave, vacation (if applicable)
Credit reimbursement of up to $300 per year
EVALUATION
Performance of this position will be evaluated annually by the District Bookkeeper and/or the Director of Finance in conformance with federal and state law, administrative rules, and Board policy.
TERMS OF EMPLOYMENT
This position shall be considered in all respects “employment at will”. The “employment period” and other descriptions and terms set forth in this job description shall not create a property right for the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues.
NOTE
All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.
Legal Reference: I.C.
33-512 Governance of Schools I.C. 33-1210 Information on Past Job Performance Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Accounting/Auditing and Finance Industries Primary and Secondary Education Referrals increase your chances of interviewing at Vallivue School District by 2x Get notified about new Accounts Payable Specialist jobs in
Caldwell, ID . Boise, ID $60,000.00-$70,000.00 3 weeks ago Nampa, ID $45,000.00-$48,000.00 2 weeks ago Nampa, ID $45,000.00-$48,000.00 2 weeks ago Accountant - (Community Council of Idaho) Caldwell
Forensic Accountant / Financial Investigator - DOF
Boise, ID $75,000.00-$95,000.00 2 weeks ago Senior Accountant I or II – Corporate and Intercompany
Boise, ID $78,000.00-$141,000.00 2 weeks ago Senior Accountant, Stablecoin Operations
Boise Metropolitan Area $102,500.00-$137,500.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr