ASALH LLC
AAPF is seeking an experienced Finance Manager to join our team! This position is a full-time salaried role. The Finance Manager will oversee the financial operations of the organization, ensuring sound fiscal management that supports our mission and strategic goals.
As an adept financial professional with a passion for social justice, you will bring a detail-oriented approach and a proven track record of success in financial management. You will play a critical role in budgeting, forecasting, and financial reporting, while ensuring compliance with nonprofit financial regulations and best practices. This role involves managing all aspects of the organization’s financial health, including overseeing accounting functions, maintaining internal controls, managing audits, and ensuring timely and accurate financial reporting. You will collaborate closely with AAPF’s leadership team to align financial planning with programmatic goals, ensuring resources are optimally allocated to maximize impact.
The position is based in New York City and may require infrequent travel for conferences and meetings.
Responsibilities
The duties and responsibilities include, but are not limited to: Financial Planning & Budgeting
Develop and oversee the organization’s annual budget, ensuring alignment with AAPF’s programmatic goals and long-term financial strategy. Collaborate with department heads to create program-specific budgets, forecasts, and financial models. We should include this with the first bullet point. Monitor organizational cash flow and forecast future financial needs. Ensure timely and accurate recording of all financial transactions in accordance with GAAP (Generally Accepted Accounting Principles). Prepare monthly, quarterly, and annual financial reports for internal use (including statement of activities, statement of financial position, cash flow etc.) and external stakeholders, including the Executive Leadership Team, funders, and board of directors. Oversee the timely reconciliation of accounts, including bank and credit card accounts, as well as general ledger reconciliation. Grants & Fund Management
Manage financial aspects of grant applications, including budget creation, grant reporting, and tracking of restricted and unrestricted funds. Ensure compliance with donor restrictions and reporting requirements for grants and contracts. Audit & Compliance
Lead and manage the internal preparation for the annual audit process, liaising with external auditors and ensuring all necessary documentation is prepared and accurate. Ensure compliance with all federal, state, and local tax and nonprofit regulations, including filing of required forms (e.g., 990). Maintain internal controls to safeguard the organization’s assets and ensure accurate financial records. Payroll & Benefits Administration
Oversee payroll processing, ensuring accuracy and compliance with legal and organizational requirements. Financial Analysis & Strategy
Develop, implement, and maintain AAPF’s financial policies and procedures in alignment with the organization’s strategic goals. Provide financial analysis to support decision-making on new initiatives, investments, and partnerships. Advise senior leadership on financial trends, forecasts, and strategic opportunities. Assist in identifying potential risks and implementing mitigation strategies to maintain financial stability. Oversee the management of contracts with external vendors and service providers, ensuring cost-effectiveness and compliance with agreed terms. Coordinating the procurement process by identifying vendors, preparing RFPs, reviewing responses, and managing the vetting and selection process. Team Collaboration & Capacity Building
Collaborate with cross-functional teams to provide financial insights and align financial resources with programmatic priorities. Oversee the implementation and maintenance of financial software and tools to streamline accounting and reporting processes. Ensure data integrity and security within financial systems. Qualifications
Bachelor’s degree in accounting or finance; CPA or MBA is a plus. Minimum of five years of demonstrated experience within a non-profit accounting or finance department. Strong understanding of Generally Accepted Accounting Principles (GAAP). Familiarity with Bill.com, Harvest, Rippling, or similar platforms strongly preferred. Advanced proficiency in Google Suite, Microsoft Excel, and QuickBooks. Application Process
The salary range for this position is $85,000-$95,000 plus a benefits package that includes medical, vision, and dental coverage, 401(k) option, technology stipend, professional development stipend, PTO, and a number of paid holidays. How to Apply
Interested candidates should submit a resume, cover letter, and three professional references with the subject line “Finance Manager Application.” Applications will be accepted on a rolling basis at careers@aapf.org.
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The duties and responsibilities include, but are not limited to: Financial Planning & Budgeting
Develop and oversee the organization’s annual budget, ensuring alignment with AAPF’s programmatic goals and long-term financial strategy. Collaborate with department heads to create program-specific budgets, forecasts, and financial models. We should include this with the first bullet point. Monitor organizational cash flow and forecast future financial needs. Ensure timely and accurate recording of all financial transactions in accordance with GAAP (Generally Accepted Accounting Principles). Prepare monthly, quarterly, and annual financial reports for internal use (including statement of activities, statement of financial position, cash flow etc.) and external stakeholders, including the Executive Leadership Team, funders, and board of directors. Oversee the timely reconciliation of accounts, including bank and credit card accounts, as well as general ledger reconciliation. Grants & Fund Management
Manage financial aspects of grant applications, including budget creation, grant reporting, and tracking of restricted and unrestricted funds. Ensure compliance with donor restrictions and reporting requirements for grants and contracts. Audit & Compliance
Lead and manage the internal preparation for the annual audit process, liaising with external auditors and ensuring all necessary documentation is prepared and accurate. Ensure compliance with all federal, state, and local tax and nonprofit regulations, including filing of required forms (e.g., 990). Maintain internal controls to safeguard the organization’s assets and ensure accurate financial records. Payroll & Benefits Administration
Oversee payroll processing, ensuring accuracy and compliance with legal and organizational requirements. Financial Analysis & Strategy
Develop, implement, and maintain AAPF’s financial policies and procedures in alignment with the organization’s strategic goals. Provide financial analysis to support decision-making on new initiatives, investments, and partnerships. Advise senior leadership on financial trends, forecasts, and strategic opportunities. Assist in identifying potential risks and implementing mitigation strategies to maintain financial stability. Oversee the management of contracts with external vendors and service providers, ensuring cost-effectiveness and compliance with agreed terms. Coordinating the procurement process by identifying vendors, preparing RFPs, reviewing responses, and managing the vetting and selection process. Team Collaboration & Capacity Building
Collaborate with cross-functional teams to provide financial insights and align financial resources with programmatic priorities. Oversee the implementation and maintenance of financial software and tools to streamline accounting and reporting processes. Ensure data integrity and security within financial systems. Qualifications
Bachelor’s degree in accounting or finance; CPA or MBA is a plus. Minimum of five years of demonstrated experience within a non-profit accounting or finance department. Strong understanding of Generally Accepted Accounting Principles (GAAP). Familiarity with Bill.com, Harvest, Rippling, or similar platforms strongly preferred. Advanced proficiency in Google Suite, Microsoft Excel, and QuickBooks. Application Process
The salary range for this position is $85,000-$95,000 plus a benefits package that includes medical, vision, and dental coverage, 401(k) option, technology stipend, professional development stipend, PTO, and a number of paid holidays. How to Apply
Interested candidates should submit a resume, cover letter, and three professional references with the subject line “Finance Manager Application.” Applications will be accepted on a rolling basis at careers@aapf.org.
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