San Bernardino County
Contracts/Organizational Analyst*
San Bernardino County, California, Missouri, United States, 65018
Overview
The County of San Bernardino seeks self-motivated and innovative individuals to perform complex professional administrative and analytical work in support of managerial functions throughout County departments. San Bernardino County is recruiting for experienced
Contracts/Organizational Analysts
to support contracts, grants and organizational analysis functions within County departments. These positions will be responsible for preparing and managing a variety of complex documents, such contracts, grants and/or service agreements upon which departments depend to provide services. Incumbents will conduct analytical studies in these and other areas of departmental operations, make recommendations to management and support the implementation of solutions.
Responsibilities
Recommend and establish contract forms and procedures; develop and process bid proposals and agreements; interpret contract terms and monitor adherence; recommend solutions to contractual problems.
Develop and manage a variety of contracts for professional or consultant services, products, materiel purchases, etc.; draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, vendors and other applicable parties; coordinate the approval process including Board Agenda Items (BAI) for contracts that require Board of Supervisors' approval.
Interpret contract terms; review and monitor contracts and ensure compliance and/or performance requirements are met.
Review expenditures and purchase orders; coordinate site visits and provide support in performance audits.
May draft bid proposals; research, analyze, and prepare specifications and conditions; coordinate the issuing of proposals and evaluation of bids; negotiate and interpret contract terms and agreements; monitor compliance and/or performance.
Research and apply for a variety of grant opportunities from federal, state, local, and other resources; identify requirements necessary for specific grant proposals; prepare compelling grant applications and subsequent follow-up; secure grants; recommend and monitor procedures for grant implementation.
May support in the development and recommendation of various policies and procedures; clarify and describe standard practices; design or improve forms to expedite procedures and coordinates the publication and dissemination of information.
Prepare analytical reports, correspondence, and memoranda.
May provide analytical support in other areas essential to a department's operations such as special project coordination, facilities and capital improvement planning, budget/fiscal management, or organizational/staffing analysis.
Qualifications These positions require both education and experience; to advance in the process applicants must meet one of the three options for Experience and one of the two options for Education.
Required Experience
(must meet one of the following):
Option 1: Eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in contracts, bid/proposal, or grant management.
Option 2: Two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management.
Option 3: Two (2) years of experience as a Staff Analyst II Trainee in San Bernardino County.
Required Education
(must meet one of the following):
Option 1: Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study.
Option 2: Associate’s degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties.
Notes:
Qualifying education coursework must be completed at an accredited college or university. Degrees or coursework completed outside the U.S. require an equivalency evaluation. General office/clerical, retail sales, eligibility worker, employment services, child support services and similar experience are not considered qualifying. The 2 years of experience used to qualify under Education Option 2 will be treated as a substitution for the Bachelor’s degree and will not count towards any of the three options under Required Experience.
Ideal candidates
will have extensive experience preparing and processing county, state or federal contracts, procurement and service contracts, processing or preparing grant applications, conducting competitive bids, and negotiating contracts with vendors. Understanding of the County's Board approval process and experience preparing Board Agenda Items (BAI) is highly desired.
Understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance.
Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents, legally binding agreements/contracts, and compelling grant application proposals.
Effective and persuasive communicator with the skills and knowledge to negotiate contract terms and ensure contractor compliance.
The ability to perform complex, sensitive, and detailed administrative and analytical work with independent judgment to make decisions, develop solutions, and meet deadlines.
Proficiency with procurement management systems, such as ePro, and SAP contract management modules.
Examination and Application Procedures Examination Procedure: There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; resumes will not be reviewed in lieu of the application materials.
Application Procedure: There is a six (6) month waiting period to re-apply for the same job classification. Complete and submit the online application and supplemental questionnaire as soon as possible; this recruitment may close at any time. You will receive an onscreen confirmation and an email when your application is successfully submitted.
Conditions of Employment and Additional Information Travel throughout the County is required. A valid California Class C driver license and proof of automobile liability insurance are required at hire for those providing transportation.
Background: Candidates selected must pass a background investigation and medical examination including drug screening; more stringent checks apply for law enforcement/public safety positions.
Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.
Other notes : The County publishes information about benefits and compensation in separate documents. See the Non-Represented Employee Compensation Plan for details. The County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer.
Additional Information For important information on employment processes and submitting job applications, see the following guides: Guide to Completing a County Job Application; Applicant Information and the County Employment Process.
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The County of San Bernardino seeks self-motivated and innovative individuals to perform complex professional administrative and analytical work in support of managerial functions throughout County departments. San Bernardino County is recruiting for experienced
Contracts/Organizational Analysts
to support contracts, grants and organizational analysis functions within County departments. These positions will be responsible for preparing and managing a variety of complex documents, such contracts, grants and/or service agreements upon which departments depend to provide services. Incumbents will conduct analytical studies in these and other areas of departmental operations, make recommendations to management and support the implementation of solutions.
Responsibilities
Recommend and establish contract forms and procedures; develop and process bid proposals and agreements; interpret contract terms and monitor adherence; recommend solutions to contractual problems.
Develop and manage a variety of contracts for professional or consultant services, products, materiel purchases, etc.; draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, vendors and other applicable parties; coordinate the approval process including Board Agenda Items (BAI) for contracts that require Board of Supervisors' approval.
Interpret contract terms; review and monitor contracts and ensure compliance and/or performance requirements are met.
Review expenditures and purchase orders; coordinate site visits and provide support in performance audits.
May draft bid proposals; research, analyze, and prepare specifications and conditions; coordinate the issuing of proposals and evaluation of bids; negotiate and interpret contract terms and agreements; monitor compliance and/or performance.
Research and apply for a variety of grant opportunities from federal, state, local, and other resources; identify requirements necessary for specific grant proposals; prepare compelling grant applications and subsequent follow-up; secure grants; recommend and monitor procedures for grant implementation.
May support in the development and recommendation of various policies and procedures; clarify and describe standard practices; design or improve forms to expedite procedures and coordinates the publication and dissemination of information.
Prepare analytical reports, correspondence, and memoranda.
May provide analytical support in other areas essential to a department's operations such as special project coordination, facilities and capital improvement planning, budget/fiscal management, or organizational/staffing analysis.
Qualifications These positions require both education and experience; to advance in the process applicants must meet one of the three options for Experience and one of the two options for Education.
Required Experience
(must meet one of the following):
Option 1: Eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in contracts, bid/proposal, or grant management.
Option 2: Two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management.
Option 3: Two (2) years of experience as a Staff Analyst II Trainee in San Bernardino County.
Required Education
(must meet one of the following):
Option 1: Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study.
Option 2: Associate’s degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties.
Notes:
Qualifying education coursework must be completed at an accredited college or university. Degrees or coursework completed outside the U.S. require an equivalency evaluation. General office/clerical, retail sales, eligibility worker, employment services, child support services and similar experience are not considered qualifying. The 2 years of experience used to qualify under Education Option 2 will be treated as a substitution for the Bachelor’s degree and will not count towards any of the three options under Required Experience.
Ideal candidates
will have extensive experience preparing and processing county, state or federal contracts, procurement and service contracts, processing or preparing grant applications, conducting competitive bids, and negotiating contracts with vendors. Understanding of the County's Board approval process and experience preparing Board Agenda Items (BAI) is highly desired.
Understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance.
Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents, legally binding agreements/contracts, and compelling grant application proposals.
Effective and persuasive communicator with the skills and knowledge to negotiate contract terms and ensure contractor compliance.
The ability to perform complex, sensitive, and detailed administrative and analytical work with independent judgment to make decisions, develop solutions, and meet deadlines.
Proficiency with procurement management systems, such as ePro, and SAP contract management modules.
Examination and Application Procedures Examination Procedure: There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; resumes will not be reviewed in lieu of the application materials.
Application Procedure: There is a six (6) month waiting period to re-apply for the same job classification. Complete and submit the online application and supplemental questionnaire as soon as possible; this recruitment may close at any time. You will receive an onscreen confirmation and an email when your application is successfully submitted.
Conditions of Employment and Additional Information Travel throughout the County is required. A valid California Class C driver license and proof of automobile liability insurance are required at hire for those providing transportation.
Background: Candidates selected must pass a background investigation and medical examination including drug screening; more stringent checks apply for law enforcement/public safety positions.
Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.
Other notes : The County publishes information about benefits and compensation in separate documents. See the Non-Represented Employee Compensation Plan for details. The County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer.
Additional Information For important information on employment processes and submitting job applications, see the following guides: Guide to Completing a County Job Application; Applicant Information and the County Employment Process.
#J-18808-Ljbffr