Actalent
Accounting Specialist – Travel & Expense Management
We are seeking a detail‑oriented Accounting Specialist to support finance operations with a focus on travel and expense management, accounts payable, and vendor relations. The role requires proficiency in Deltek Costpoint, strong understanding of accounting principles, and government contracting standards.
Responsibilities
Serve as the primary resource for onboarding employees regarding travel expense policies and reimbursement procedures.
Act as the Deltek Travel & Expense Module Administrator, ensuring smooth operation and user support.
Manage company‑approved auto rental agreements and assist traveling employees with rental‑related concerns.
Review and process employee expense reports in Costpoint, auditing attachments and approving reimbursements for weekly disbursement.
Maintain and update Per Diem Rates within the Costpoint system.
Set up new vendors, including collection and verification of ACH banking details.
Issue manual checks through both Costpoint and banking systems when necessary.
Conduct weekly ACH check runs and ensure all supporting documentation is filed electronically.
Provide guidance to employees on Costpoint‑related expense report inquiries.
Build and maintain vendor relationships, manage vendor master data, and prepare annual 1099 filings.
Prepare and submit Property Tax Returns and Sales & Use Tax Returns as required.
Enter and post AP vouchers, ensuring accurate documentation and classification in Costpoint.
Reconcile corporate credit card transactions and coordinate weekly ACH payments.
Assign appropriate account codes to invoices and bank transactions in accordance with internal controls and approvals.
Organize and maintain digital records for AP, travel expenses, and credit card transactions.
Prepare various accounting entries including accruals, journal corrections, and voucher reclassifications.
Collaborate with project managers, treasury, audit, and other departments to support financial operations.
Perform ad‑hoc reporting, analysis, and other duties.
Qualifications
Minimum of 3 years of experience in accounts payable and travel reimbursement within a government contracting environment.
Hands‑on experience with Deltek Costpoint, including Time & Expense and Enterprise Reporting modules.
Solid understanding of cost accounting.
Experience with general ledger, bookkeeping, and reconciliation.
Proficiency in managing expenses.
Work Environment & Benefits
Location: Niceville, FL – hybrid office required (three days per week).
Pay: $28.00 – $33.00 per hour.
Benefits: Medical, dental, & vision; 401(k) Retirement Plan; Life Insurance (Voluntary Life & AD&D); Short‑Term & Long‑Term Disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Paid Time Off (PTO, Vacation, Sick Leave).
Application Deadline Oct 20, 2025.
Equal Opportunity Employer Actalent is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
#J-18808-Ljbffr
Responsibilities
Serve as the primary resource for onboarding employees regarding travel expense policies and reimbursement procedures.
Act as the Deltek Travel & Expense Module Administrator, ensuring smooth operation and user support.
Manage company‑approved auto rental agreements and assist traveling employees with rental‑related concerns.
Review and process employee expense reports in Costpoint, auditing attachments and approving reimbursements for weekly disbursement.
Maintain and update Per Diem Rates within the Costpoint system.
Set up new vendors, including collection and verification of ACH banking details.
Issue manual checks through both Costpoint and banking systems when necessary.
Conduct weekly ACH check runs and ensure all supporting documentation is filed electronically.
Provide guidance to employees on Costpoint‑related expense report inquiries.
Build and maintain vendor relationships, manage vendor master data, and prepare annual 1099 filings.
Prepare and submit Property Tax Returns and Sales & Use Tax Returns as required.
Enter and post AP vouchers, ensuring accurate documentation and classification in Costpoint.
Reconcile corporate credit card transactions and coordinate weekly ACH payments.
Assign appropriate account codes to invoices and bank transactions in accordance with internal controls and approvals.
Organize and maintain digital records for AP, travel expenses, and credit card transactions.
Prepare various accounting entries including accruals, journal corrections, and voucher reclassifications.
Collaborate with project managers, treasury, audit, and other departments to support financial operations.
Perform ad‑hoc reporting, analysis, and other duties.
Qualifications
Minimum of 3 years of experience in accounts payable and travel reimbursement within a government contracting environment.
Hands‑on experience with Deltek Costpoint, including Time & Expense and Enterprise Reporting modules.
Solid understanding of cost accounting.
Experience with general ledger, bookkeeping, and reconciliation.
Proficiency in managing expenses.
Work Environment & Benefits
Location: Niceville, FL – hybrid office required (three days per week).
Pay: $28.00 – $33.00 per hour.
Benefits: Medical, dental, & vision; 401(k) Retirement Plan; Life Insurance (Voluntary Life & AD&D); Short‑Term & Long‑Term Disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Paid Time Off (PTO, Vacation, Sick Leave).
Application Deadline Oct 20, 2025.
Equal Opportunity Employer Actalent is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
#J-18808-Ljbffr