Vaco by Highspring
Overview
The Accounts Payable Specialist will facilitate the processing of the company's outgoing payments and maintain accurate financial records. This role will be key in processing invoices, verifying payment approvals, managing vendor accounts, and ensuring that all accounts payable transactions are completed promptly, accurately, and with an excellent customer service approach. Responsibilities
Invoice Processing
Review, code, and process incoming invoices. Verify that invoices match the appropriate work orders and receipts. Ensure accuracy in pricing, terms, and payment schedules. Ensure invoices are compliant with company policies and vendor agreements.
Payment Management
Prepare and process payments, including checks, electronic payments, and ACH transfers. Maintain vendor payment terms and schedules to ensure timely payments. Monitor and reconcile vendor statements to resolve discrepancies. Follow up on overdue accounts and communicate with vendors to facilitate payment.
Record Keeping
Maintain organized records of all accounts payable transactions. Prepare and maintain reports on accounts payable activities. Support audits by providing necessary documentation and information.
Vendor Relations
Establish and maintain positive relationships with vendors. Respond to vendor inquiries and resolve any issues related to payments or invoices.
Reconciliation
Assist in month-end closing processes, including account reconciliations. Collaborate with the accounting team to ensure accurate financial reporting.
Compliance
Ensure compliance with company policies and relevant regulations. Assist in developing and improving accounts payable procedures.
Ad hoc
Assist the Controller by providing accounts payable documentation during audits, as needed.
Qualifications
A bachelor's degree in finance, accounting, or a related field Minimum of 1-3 years of proven experience in Billing, Accounts Receivable, or Finance Demonstrated working knowledge of NetSuite Bilingual in Spanish Pay and Location
Base pay range: $60,000.00/yr - $70,000.00/yr
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The Accounts Payable Specialist will facilitate the processing of the company's outgoing payments and maintain accurate financial records. This role will be key in processing invoices, verifying payment approvals, managing vendor accounts, and ensuring that all accounts payable transactions are completed promptly, accurately, and with an excellent customer service approach. Responsibilities
Invoice Processing
Review, code, and process incoming invoices. Verify that invoices match the appropriate work orders and receipts. Ensure accuracy in pricing, terms, and payment schedules. Ensure invoices are compliant with company policies and vendor agreements.
Payment Management
Prepare and process payments, including checks, electronic payments, and ACH transfers. Maintain vendor payment terms and schedules to ensure timely payments. Monitor and reconcile vendor statements to resolve discrepancies. Follow up on overdue accounts and communicate with vendors to facilitate payment.
Record Keeping
Maintain organized records of all accounts payable transactions. Prepare and maintain reports on accounts payable activities. Support audits by providing necessary documentation and information.
Vendor Relations
Establish and maintain positive relationships with vendors. Respond to vendor inquiries and resolve any issues related to payments or invoices.
Reconciliation
Assist in month-end closing processes, including account reconciliations. Collaborate with the accounting team to ensure accurate financial reporting.
Compliance
Ensure compliance with company policies and relevant regulations. Assist in developing and improving accounts payable procedures.
Ad hoc
Assist the Controller by providing accounts payable documentation during audits, as needed.
Qualifications
A bachelor's degree in finance, accounting, or a related field Minimum of 1-3 years of proven experience in Billing, Accounts Receivable, or Finance Demonstrated working knowledge of NetSuite Bilingual in Spanish Pay and Location
Base pay range: $60,000.00/yr - $70,000.00/yr
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