West 4th Strategy
Senior Records Manager
ROLE We need an experienced Senior Administrative Support professional with a focus on Records Management to support the USTDA. USTDA helps advance overseas infrastructure projects that create opportunities for U.S. exports while supporting jobs at home. In this role, you will serve as the Agency’s primary point of contact and technical expert for records management, ensuring compliance with the National Archives and Records Administration (NARA) policies and USTDA’s internal requirements. You will oversee the creation, organization, storage, archiving, and disposition of agency records, manage the Central Agency Files, support electronic records systems such as SharePoint and TDAMIS, and provide training and guidance to USTDA staff on records management best practices. This is a full-time opportunity. We offer a competitive salary and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
Maintain USTDA’s Central Agency Files (CAF), including receiving, scanning, labeling, organizing, circulating, and integrating official documents into the database
Serve as the primary point of contact for records management, establishing filing procedures, ensuring access control, and applying quality control and retention policies
Convert agency hard-copy files into electronic records, including reports, project documents, and invoices, for inclusion in management systems and databases
Act as USTDA’s Records Custodian and technical expert, liaising with NARA to ensure compliance with federal archiving and disposition requirements
Support the Records Management Officer (RMO) in drafting reports, modifying record schedules, and implementing federal records management standards
Advise on and establish schedules for electronic records and email to ensure identification, disposition, and transfer meet NARA standards
Inventory, organize, and schedule annual transfer of agency records for storage or archiving, while maintaining accurate inventories and updating plans bi-annually
Conduct semi-annual agency-wide records management clean-up efforts, including staff training on policies, procedures, and best practices
Provide onboarding and offboarding records briefings, certifications, and exit interviews to ensure proper management and transition of employee records
Input, update, and verify records data in USTDA’s Information Management Systems (e.g., SharePoint, TDAMIS), supporting system testing, problem resolution, and upgrades
Run data reports from information management systems as requested by leadership
Maintain USTDA’s library holdings database of project/program reports, segregating public and confidential reports, and provide semi-annual holdings analysis reports with executive summaries for publication
REQUIRED SKILLS/EXPERIENCE
At least 10 total years of related work experience
Experience in creating and implementing records management policies, procedures, and retention schedules
Experience evaluating program effectiveness and recommending improvements
Experience providing training and technical assistance to staff
Strong computer skills (database, word processing, and data entry skills)
Excellent written and verbal communication skills
Commitment to innovative and quality customer service
Physical ability to move large number of files and/or file boxes
Ability to manage multiple tasks, prioritize work, and meet deadlines
Ability to identify and resolve complex problems
REQUIRED EDUCATION / CERTIFICATIONS
Business or Information Management degree – Required
Experience with Records Management; Records Management training, or certificate - Preferred
LOCATION
Arlington, VA 22209
CLEARANCE
US Citizenship
Ability to obtain and retain a SECRET security clearance
CLIENT
US Trade and Development Agency (USTDA), Information Resource Center (IRC)
TRAVEL
No travel required.
WORK HOURS
Full time = 40 hours a week, 8 hours a day
EMPLOYMENT CLASSIFICATION
W2 Classification
RELOCATION
Not eligible for relocation benefits.
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental or physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.
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ROLE We need an experienced Senior Administrative Support professional with a focus on Records Management to support the USTDA. USTDA helps advance overseas infrastructure projects that create opportunities for U.S. exports while supporting jobs at home. In this role, you will serve as the Agency’s primary point of contact and technical expert for records management, ensuring compliance with the National Archives and Records Administration (NARA) policies and USTDA’s internal requirements. You will oversee the creation, organization, storage, archiving, and disposition of agency records, manage the Central Agency Files, support electronic records systems such as SharePoint and TDAMIS, and provide training and guidance to USTDA staff on records management best practices. This is a full-time opportunity. We offer a competitive salary and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
Maintain USTDA’s Central Agency Files (CAF), including receiving, scanning, labeling, organizing, circulating, and integrating official documents into the database
Serve as the primary point of contact for records management, establishing filing procedures, ensuring access control, and applying quality control and retention policies
Convert agency hard-copy files into electronic records, including reports, project documents, and invoices, for inclusion in management systems and databases
Act as USTDA’s Records Custodian and technical expert, liaising with NARA to ensure compliance with federal archiving and disposition requirements
Support the Records Management Officer (RMO) in drafting reports, modifying record schedules, and implementing federal records management standards
Advise on and establish schedules for electronic records and email to ensure identification, disposition, and transfer meet NARA standards
Inventory, organize, and schedule annual transfer of agency records for storage or archiving, while maintaining accurate inventories and updating plans bi-annually
Conduct semi-annual agency-wide records management clean-up efforts, including staff training on policies, procedures, and best practices
Provide onboarding and offboarding records briefings, certifications, and exit interviews to ensure proper management and transition of employee records
Input, update, and verify records data in USTDA’s Information Management Systems (e.g., SharePoint, TDAMIS), supporting system testing, problem resolution, and upgrades
Run data reports from information management systems as requested by leadership
Maintain USTDA’s library holdings database of project/program reports, segregating public and confidential reports, and provide semi-annual holdings analysis reports with executive summaries for publication
REQUIRED SKILLS/EXPERIENCE
At least 10 total years of related work experience
Experience in creating and implementing records management policies, procedures, and retention schedules
Experience evaluating program effectiveness and recommending improvements
Experience providing training and technical assistance to staff
Strong computer skills (database, word processing, and data entry skills)
Excellent written and verbal communication skills
Commitment to innovative and quality customer service
Physical ability to move large number of files and/or file boxes
Ability to manage multiple tasks, prioritize work, and meet deadlines
Ability to identify and resolve complex problems
REQUIRED EDUCATION / CERTIFICATIONS
Business or Information Management degree – Required
Experience with Records Management; Records Management training, or certificate - Preferred
LOCATION
Arlington, VA 22209
CLEARANCE
US Citizenship
Ability to obtain and retain a SECRET security clearance
CLIENT
US Trade and Development Agency (USTDA), Information Resource Center (IRC)
TRAVEL
No travel required.
WORK HOURS
Full time = 40 hours a week, 8 hours a day
EMPLOYMENT CLASSIFICATION
W2 Classification
RELOCATION
Not eligible for relocation benefits.
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental or physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.
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