Waseyabek Development Company
Executive Assistant to the CEO
Waseyabek Development Company, Grand Rapids, Michigan, us, 49528
Mission
Waséyabek Development Company, LLC (WDC) is a legal entity, created and wholly owned by the Nottawaseppi Huron Band of the Potawatomi (NHBP), a federally recognized Indian Tribe. WDC is committed to fostering the development of a stable, diversified economy for members of the Band, which will contribute to their long-term wealth and economic self-sufficiency, while managing risk and creating quality employment opportunities.
Position Summary This position will serve as the Executive Assistant to the Chief Executive Officer (CEO). The incumbent in this position is responsible for delivering exceptional support to the CEO. This position requires a high degree of professionalism and confidentiality due to the handling of highly sensitive company and employee information. The position will work closely with other executive team members, the CEO's Senior Executive Assistant, senior leaders across company subsidiaries, and other external stakeholders to provide excellent customer service and timely response.
This position requires the ability to work onsite at least four days per week at the Waseyabek Corporate Office in Grand Rapids, Michigan.
Essential Job Functions
Manage and prioritize the CEO's calendar, appointments, and meetings to ensure optimal time management, acting as a skilled gatekeeper for access to the CEO's schedule commitments.
Coordinate travel arrangements, including flights, transportation, and accommodations, ensuring that itineraries are seamless.
Assist the CEO Senior Executive Assistant in the preparation and organization of materials for board meetings, executive team meetings, and other key events, and serve as a backup if needed.
Assist in drafting, reviewing, and editing correspondence, reports, and presentations.
Support the CEO in ensuring effective communication and follow-through.
Sit in on executive level conversations when requested and accurately convey back to the CEO the discussions, identifying any areas requiring input from the CEO.
Work closely and efficiently with the CEO, COO and CEO Senior Executive Assistant to stay informed of upcoming commitments and deliverables, flagging priorities and sending reminders as appropriate.
Help plan and coordinate team meetings, conferences, and special events, including catering as needed.
Draft basic meeting agendas, meeting notes, reports, scorecards, memos, letters, and other documents using Microsoft applications.
Facilitate Advisory Group meetings, including agendas, meeting minutes, catering, communication, and scheduling.
Manage the CEO's time reports and expense reports.
Represent the company in a positive customer-focus manner while maintaining and providing timely follow-up/status of requests.
Perform other duties as assigned by the CEO, COO, or other executive leaders.
Identify and train a backup(s) to manage key tasks when absent.
Minimum Qualifications, Knowledge, Skills, and Abilities
ABachelor'sdegree.
A minimum of five (5) years of experience in an executive assistant position with at least two years supporting a CEO.
Strong English writing, oral, presentation, and communication skills with proven success interacting with senior executive and board-level stakeholders in a highly professional and customer-service oriented manner.
Advanced proficiency in MS Outlook, Excel, Word and PowerPoint.
Advanced proficiency with basic technology and IT functions, with the ability to navigate and troubleshoot various digital platforms.
Advanced proficiency synthesizing corporate performance and strategy information into presentations to stakeholders.
Organize content and information and prioritize work activities and/or follow-up actions for the CEO to facilitate efficient decision making. Self-starter with excellent time management and attention to detail skills.
Prior experience handling extremely sensitive employee data and information.
Ability to maintain confidentiality and composure in high-stress situations.
Proven track record of building trusted stakeholder relationships at all career levels and maintaining relationships in a team-oriented environment.
Steward the organizational culture with a focus on teamwork and commitment to service amid a diverse colleague and customer base.
Ability to quickly adapt focus, adjust schedule, and problem solve to meet evolving work demands and needs of supervisor and other stakeholders.
Ability to pass a pre-employment drug screen.
Ability to pass a background investigation, including but not limited to nationwide criminal record search, and other relevant background information deemed necessary by WDC.
Physical Requirements This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Flexibility related to work hours as project demands arise.
Occasionally required to move 540 pounds.
Must be able to remain in a stationary computer position for extended periods of time.
Must be able to use hands and fingers to type.
Must be able to reach with hands and arms for using a computer.
Travel Requirements Some travel may be required, up to 10% of the time. The travel may be local or national and may be by car, rail, or air.
Disclaimer This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.
Equal Opportunity Native American & Veteran Hiring Preferences will be applied in accordance with Waséyabek Development Company policy. We are committed to making merit-based hiring decisions. We are proud to be an Equal Opportunity Employer making decisions without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, age, disability, genetic information, citizenship, marital status, height or weight, veteran status, or any other legally protected category.
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Position Summary This position will serve as the Executive Assistant to the Chief Executive Officer (CEO). The incumbent in this position is responsible for delivering exceptional support to the CEO. This position requires a high degree of professionalism and confidentiality due to the handling of highly sensitive company and employee information. The position will work closely with other executive team members, the CEO's Senior Executive Assistant, senior leaders across company subsidiaries, and other external stakeholders to provide excellent customer service and timely response.
This position requires the ability to work onsite at least four days per week at the Waseyabek Corporate Office in Grand Rapids, Michigan.
Essential Job Functions
Manage and prioritize the CEO's calendar, appointments, and meetings to ensure optimal time management, acting as a skilled gatekeeper for access to the CEO's schedule commitments.
Coordinate travel arrangements, including flights, transportation, and accommodations, ensuring that itineraries are seamless.
Assist the CEO Senior Executive Assistant in the preparation and organization of materials for board meetings, executive team meetings, and other key events, and serve as a backup if needed.
Assist in drafting, reviewing, and editing correspondence, reports, and presentations.
Support the CEO in ensuring effective communication and follow-through.
Sit in on executive level conversations when requested and accurately convey back to the CEO the discussions, identifying any areas requiring input from the CEO.
Work closely and efficiently with the CEO, COO and CEO Senior Executive Assistant to stay informed of upcoming commitments and deliverables, flagging priorities and sending reminders as appropriate.
Help plan and coordinate team meetings, conferences, and special events, including catering as needed.
Draft basic meeting agendas, meeting notes, reports, scorecards, memos, letters, and other documents using Microsoft applications.
Facilitate Advisory Group meetings, including agendas, meeting minutes, catering, communication, and scheduling.
Manage the CEO's time reports and expense reports.
Represent the company in a positive customer-focus manner while maintaining and providing timely follow-up/status of requests.
Perform other duties as assigned by the CEO, COO, or other executive leaders.
Identify and train a backup(s) to manage key tasks when absent.
Minimum Qualifications, Knowledge, Skills, and Abilities
ABachelor'sdegree.
A minimum of five (5) years of experience in an executive assistant position with at least two years supporting a CEO.
Strong English writing, oral, presentation, and communication skills with proven success interacting with senior executive and board-level stakeholders in a highly professional and customer-service oriented manner.
Advanced proficiency in MS Outlook, Excel, Word and PowerPoint.
Advanced proficiency with basic technology and IT functions, with the ability to navigate and troubleshoot various digital platforms.
Advanced proficiency synthesizing corporate performance and strategy information into presentations to stakeholders.
Organize content and information and prioritize work activities and/or follow-up actions for the CEO to facilitate efficient decision making. Self-starter with excellent time management and attention to detail skills.
Prior experience handling extremely sensitive employee data and information.
Ability to maintain confidentiality and composure in high-stress situations.
Proven track record of building trusted stakeholder relationships at all career levels and maintaining relationships in a team-oriented environment.
Steward the organizational culture with a focus on teamwork and commitment to service amid a diverse colleague and customer base.
Ability to quickly adapt focus, adjust schedule, and problem solve to meet evolving work demands and needs of supervisor and other stakeholders.
Ability to pass a pre-employment drug screen.
Ability to pass a background investigation, including but not limited to nationwide criminal record search, and other relevant background information deemed necessary by WDC.
Physical Requirements This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Flexibility related to work hours as project demands arise.
Occasionally required to move 540 pounds.
Must be able to remain in a stationary computer position for extended periods of time.
Must be able to use hands and fingers to type.
Must be able to reach with hands and arms for using a computer.
Travel Requirements Some travel may be required, up to 10% of the time. The travel may be local or national and may be by car, rail, or air.
Disclaimer This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.
Equal Opportunity Native American & Veteran Hiring Preferences will be applied in accordance with Waséyabek Development Company policy. We are committed to making merit-based hiring decisions. We are proud to be an Equal Opportunity Employer making decisions without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, age, disability, genetic information, citizenship, marital status, height or weight, veteran status, or any other legally protected category.
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