University of Houston - Downtown in
Graduate Academic Advisor II
University of Houston - Downtown in, Houston, Texas, United States, 77246
Job Summary
The Graduate Academic Advisor II advises new and continuing graduate students on academic matters such as course selection and degree plans. Monitor students' academic progress. Maintains and updates degree plans. Communicates university policies and procedures to graduate students. Actively participates in the college's graduate student retention and timely graduation efforts. Duties
Develops individualized program of study based on student's admission to chosen graduate program. Creates official degree plans for all admitted graduate students. Provides academic advising to all new and returning graduate students in advisor's assigned concentration(s) from the student's time of admission thru graduation. Determines student's appropriate course sequencing to ensure on-time graduation Maintains continuous verbal and written communication with students. Runs communication campaigns in EAB to contact and reach out to students as needed Conducts degree audits and notifies students of missing enrollment, course withdrawals, and prerequisite course issues, etc. Performs specialized advising projects, such as manual grade audits processes, determination of academic status (early alert – good standing, probation), calculation of grades needed to return to good standing (probation), etc. throughout the semester/academic year Maintains online data and resource files in student information systems and advising software (EAB-Navigate). Tracks all Early Alert/Probation records for continual monitoring and analysis Serves as student advocate making appropriate referrals for scholarships, financial aid, Student Business Services, Learning support, counseling services, and other campus services Provides preliminary evaluation of transcripts for review of prerequisite and graduate level course waiver. Works with students to submit petition requests for course waiver, course transfer, out of sequence courses, and course overload requests Supports other retention and timely graduation efforts for Graduate students Marginal Duties
Actively participates in weekly Graduate Studies Team meetings with faculty liaison, Graduate Studies Director(s), Academic Deans, advisors and MBA graduate studies coordinators by providing weekly updates for advising related matters and sharing information of matters related to advising and/or admissions for each admission cycle for graduate studies programs Performs all other duties as assigned Supervisory Responsibilities
Direct Reports: None Delegation of Work: N/A Supervision Given: N/A Qualifications
Required Education: Bachelor's degree Required Experience: Minimum of three (3) years of related job experience Experience and commitment to serving a representative and diverse faculty, administrative staff, and student body Education in lieu of experience License/Certification: None Required Preferred Qualifications
Graduate Advising Experience Knowledge, Skills and Abilities
Knowledge: Knowledge of trends, issues, and accepted practices relevant to the position Excellent computer proficiency (MS Office Word, Excel, and Outlook) Skills: Candidate exhibits strong interpersonal skills, and experience working with students, parents, faculty, and staff Excellent verbal and written communication skills Abilities: Ability to effectively communicate with internal and external constituents Strong ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary student service Ability to work with higher education software systems, analyze data, produce reports, and implement systems to monitor and manage staff productivity Work Location and Physical Demands
Primary Work Location: Works in an office environment Physical Demands: Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks Occasional lifting, pushing, climbing, and pulling may be required Must have the ability to move items of up to 25lbs All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.
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The Graduate Academic Advisor II advises new and continuing graduate students on academic matters such as course selection and degree plans. Monitor students' academic progress. Maintains and updates degree plans. Communicates university policies and procedures to graduate students. Actively participates in the college's graduate student retention and timely graduation efforts. Duties
Develops individualized program of study based on student's admission to chosen graduate program. Creates official degree plans for all admitted graduate students. Provides academic advising to all new and returning graduate students in advisor's assigned concentration(s) from the student's time of admission thru graduation. Determines student's appropriate course sequencing to ensure on-time graduation Maintains continuous verbal and written communication with students. Runs communication campaigns in EAB to contact and reach out to students as needed Conducts degree audits and notifies students of missing enrollment, course withdrawals, and prerequisite course issues, etc. Performs specialized advising projects, such as manual grade audits processes, determination of academic status (early alert – good standing, probation), calculation of grades needed to return to good standing (probation), etc. throughout the semester/academic year Maintains online data and resource files in student information systems and advising software (EAB-Navigate). Tracks all Early Alert/Probation records for continual monitoring and analysis Serves as student advocate making appropriate referrals for scholarships, financial aid, Student Business Services, Learning support, counseling services, and other campus services Provides preliminary evaluation of transcripts for review of prerequisite and graduate level course waiver. Works with students to submit petition requests for course waiver, course transfer, out of sequence courses, and course overload requests Supports other retention and timely graduation efforts for Graduate students Marginal Duties
Actively participates in weekly Graduate Studies Team meetings with faculty liaison, Graduate Studies Director(s), Academic Deans, advisors and MBA graduate studies coordinators by providing weekly updates for advising related matters and sharing information of matters related to advising and/or admissions for each admission cycle for graduate studies programs Performs all other duties as assigned Supervisory Responsibilities
Direct Reports: None Delegation of Work: N/A Supervision Given: N/A Qualifications
Required Education: Bachelor's degree Required Experience: Minimum of three (3) years of related job experience Experience and commitment to serving a representative and diverse faculty, administrative staff, and student body Education in lieu of experience License/Certification: None Required Preferred Qualifications
Graduate Advising Experience Knowledge, Skills and Abilities
Knowledge: Knowledge of trends, issues, and accepted practices relevant to the position Excellent computer proficiency (MS Office Word, Excel, and Outlook) Skills: Candidate exhibits strong interpersonal skills, and experience working with students, parents, faculty, and staff Excellent verbal and written communication skills Abilities: Ability to effectively communicate with internal and external constituents Strong ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary student service Ability to work with higher education software systems, analyze data, produce reports, and implement systems to monitor and manage staff productivity Work Location and Physical Demands
Primary Work Location: Works in an office environment Physical Demands: Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks Occasional lifting, pushing, climbing, and pulling may be required Must have the ability to move items of up to 25lbs All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.
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