Vaco Recruiter Services
Lead by Example:
• Assist in maintaining all documents and files related to the accounts payable process
• Assist in maintaining the database of external vendors and bank accounts
• Processing weekly inventory transactions and assist in month-end reporting
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices
Build Lifelong Partnerships: • Foster good working relationships with vendors, co-workers, project managers and other internal customers Act with Integrity: • Assist in managing all components of the accounts payable system in an accurate and timely manner using established processes and internal control procedures • Review invoices for accuracy, maintain vendor files, reconcile timesheets • Sales and use tax compliance and reporting • Code invoice charges to the appropriate general ledger and job cost categories • Process check runs according to payment terms and file originally paid invoices on a timely basis • Set up new vendors including obtaining a W-9 prior to issuing a payment • Maintain W-9’s electronically for ease of Form 1099 preparation after year end
Put People First: • Communicate needed information to appropriate parties within the accounting department, operating companies and outside the organization
Challenge the Ordinary: • Research discrepancies of payables data to ensure accuracy and adherence to procedures prior to processing along with purchase order and subcontract maintenance • Create and monitor special schedules for various expense allocations
Education and/or Work Experience Requirements: • Minimum of 3 years of experience in accounting or related field • Excellent attention to detail, time management, analytical and recording skills • Basic knowledge of sales and use tax • Experience and skills with MS Office Suite and computerized accounting programs • Ability to work in a team environment and to process a high volume of transactions • Strong understanding of general ledger system and accounts payable processing • Previous accounts payable experience required • Construction experience a plus • ComputerEase experience a plus • Associates degree or higher in accounting/related filed a plus #J-18808-Ljbffr
Build Lifelong Partnerships: • Foster good working relationships with vendors, co-workers, project managers and other internal customers Act with Integrity: • Assist in managing all components of the accounts payable system in an accurate and timely manner using established processes and internal control procedures • Review invoices for accuracy, maintain vendor files, reconcile timesheets • Sales and use tax compliance and reporting • Code invoice charges to the appropriate general ledger and job cost categories • Process check runs according to payment terms and file originally paid invoices on a timely basis • Set up new vendors including obtaining a W-9 prior to issuing a payment • Maintain W-9’s electronically for ease of Form 1099 preparation after year end
Put People First: • Communicate needed information to appropriate parties within the accounting department, operating companies and outside the organization
Challenge the Ordinary: • Research discrepancies of payables data to ensure accuracy and adherence to procedures prior to processing along with purchase order and subcontract maintenance • Create and monitor special schedules for various expense allocations
Education and/or Work Experience Requirements: • Minimum of 3 years of experience in accounting or related field • Excellent attention to detail, time management, analytical and recording skills • Basic knowledge of sales and use tax • Experience and skills with MS Office Suite and computerized accounting programs • Ability to work in a team environment and to process a high volume of transactions • Strong understanding of general ledger system and accounts payable processing • Previous accounts payable experience required • Construction experience a plus • ComputerEase experience a plus • Associates degree or higher in accounting/related filed a plus #J-18808-Ljbffr