Broad Institute of MIT and Harvard
Accounts Payable Specialist I
Broad Institute of MIT and Harvard, Cambridge, Massachusetts, us, 02140
Overview
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Accounts Payable Specialist I
role at
Broad Institute of MIT and Harvard . Reporting to the Sr. Manager, Accounts Payable (AP) of the Broad Institute, this position will be responsible for the timely and controlled processing and review of both PO and non-PO invoices as part of Broad’s centralized Source-to-Pay (S2P) organization, which manages significant annual spend across tens of thousands of invoices. Responsibilities
Work within a team of AP Specialists responsible for all vendor invoice processing. Automated invoice intake channel (B2B integration): quality control/review of multi-system workflow, involving SAP Business Network (Ariba) Network and SAP ERP. Partially automated invoice intake channel (OCR/AI tool): data/mapping/validation for email intake and subsequent multi-system workflow, involving SAP Open Text and SAP ERP. Data entry and manual processing as required. Ensure necessary workflow approvals for PO and non-PO related invoices based on institutional financial controls protocols. Collaborate with S2P teams (Contracts Management, Procurement, Receiving, Business Partners) to troubleshoot, escalate and resolve exceptions when invoices are out of tolerance or misaligned with predecessor documents. Maintain understanding of Broad’s technology platforms (SAP ERP, Business Network, OpenText/VIM, Fiori, Jaggaer) to support S2P automation. Ensure process integrity and meet or exceed SLAs related to case management and invoice processing. Process vendor invoice rejections with detailed explanations and directions for resubmission when information is missing. Respond to inbound AP inquiries from internal and external stakeholders via the ServiceNow case management system in a timely manner and with strong customer service focus. Provide year-end audit support, including requests for support of payments and vendor records. Systems & Reporting
AP processor for the institute’s B2B system supporting commerce automation (SAP Business Network) and digital repository/OCR system (SAP Open Text). Daily resolution of open inquiries and other cases via ServiceNow case management system. Vendor Relationships
Review vendor account statements to ensure payments are accurately applied and vendor accounts remain current. Serve as an intermediary between vendor accounts payable contacts and institutional stakeholders to address questions and resolve related matters. Qualifications
Bachelor's Degree preferred; degree in business or accounting areas further preferred. Experience: Minimum 2+ years in a professional Accounts Payable operation. Experience with PO-based invoicing. Knowledge of research administration preferred; experience in non-profit research further preferred. Familiarity with technologies: SAP ERP, SAP Business Network and Open Text, Jaggaer, ServiceNow. Excellent organizational and interpersonal skills with ability to manage deadlines. Ability to work in a fast-paced environment and with all levels of institute staff. Extremely customer-focused. The Broad Institute will not offer visa sponsorship for this opportunity. Job Details
Seniority level: Entry level Employment type: Full-time Job function: Finance Industries: Research Services Location: Cambridge, MA
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Join to apply for the
Accounts Payable Specialist I
role at
Broad Institute of MIT and Harvard . Reporting to the Sr. Manager, Accounts Payable (AP) of the Broad Institute, this position will be responsible for the timely and controlled processing and review of both PO and non-PO invoices as part of Broad’s centralized Source-to-Pay (S2P) organization, which manages significant annual spend across tens of thousands of invoices. Responsibilities
Work within a team of AP Specialists responsible for all vendor invoice processing. Automated invoice intake channel (B2B integration): quality control/review of multi-system workflow, involving SAP Business Network (Ariba) Network and SAP ERP. Partially automated invoice intake channel (OCR/AI tool): data/mapping/validation for email intake and subsequent multi-system workflow, involving SAP Open Text and SAP ERP. Data entry and manual processing as required. Ensure necessary workflow approvals for PO and non-PO related invoices based on institutional financial controls protocols. Collaborate with S2P teams (Contracts Management, Procurement, Receiving, Business Partners) to troubleshoot, escalate and resolve exceptions when invoices are out of tolerance or misaligned with predecessor documents. Maintain understanding of Broad’s technology platforms (SAP ERP, Business Network, OpenText/VIM, Fiori, Jaggaer) to support S2P automation. Ensure process integrity and meet or exceed SLAs related to case management and invoice processing. Process vendor invoice rejections with detailed explanations and directions for resubmission when information is missing. Respond to inbound AP inquiries from internal and external stakeholders via the ServiceNow case management system in a timely manner and with strong customer service focus. Provide year-end audit support, including requests for support of payments and vendor records. Systems & Reporting
AP processor for the institute’s B2B system supporting commerce automation (SAP Business Network) and digital repository/OCR system (SAP Open Text). Daily resolution of open inquiries and other cases via ServiceNow case management system. Vendor Relationships
Review vendor account statements to ensure payments are accurately applied and vendor accounts remain current. Serve as an intermediary between vendor accounts payable contacts and institutional stakeholders to address questions and resolve related matters. Qualifications
Bachelor's Degree preferred; degree in business or accounting areas further preferred. Experience: Minimum 2+ years in a professional Accounts Payable operation. Experience with PO-based invoicing. Knowledge of research administration preferred; experience in non-profit research further preferred. Familiarity with technologies: SAP ERP, SAP Business Network and Open Text, Jaggaer, ServiceNow. Excellent organizational and interpersonal skills with ability to manage deadlines. Ability to work in a fast-paced environment and with all levels of institute staff. Extremely customer-focused. The Broad Institute will not offer visa sponsorship for this opportunity. Job Details
Seniority level: Entry level Employment type: Full-time Job function: Finance Industries: Research Services Location: Cambridge, MA
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