Archdiocese of Chicago
Parish Administrator Part Time - Holy Archangels - Hoffman Estates - Vic. IV
Archdiocese of Chicago, Hoffman Estates, Illinois, us, 60179
Parish Administrator Part Time - Holy Archangels - Hoffman Estates - Vic. IV
Join to apply for the
Parish Administrator Part Time - Holy Archangels - Hoffman Estates - Vic. IV
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Archdiocese of Chicago Parish Administrator Part Time - Holy Archangels - Hoffman Estates - Vic. IV
1 day ago Be among the first 25 applicants Join to apply for the
Parish Administrator Part Time - Holy Archangels - Hoffman Estates - Vic. IV
role at
Archdiocese of Chicago Get AI-powered advice on this job and more exclusive features. Visit Parish Website
The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.
Essential Duties And Responsibilities
Reception & Front Desk Support Provide a warm, professional welcome to visitors and parishioners in person and over the phone. Field incoming phone calls, emails, and walk-in inquiries; assist parishioners by explaining requirements, answering questions, and ensuring forms are completed accurately. Coordinate key sign-outs and maintain visitor logs as needed. Serve as backup receptionist, including occasional Saturday coverage.
Administrative & Office Management
Perform general office duties such as taking messages, printing, filing, creating documents, and managing incoming/outgoing mail. Maintain and operate office equipment, including the postage machine. Assist with ParishSoft applications, ensuring data is accurate and up to date. Provide administrative support to staff as needed, demonstrating flexibility and sound judgment in a fast-paced office environment. Ensure confidentiality when dealing with sensitive matters.
Sacramental & Parish Support
Maintain sacramental registry books with clear and accurate entries, following Archdiocesan procedures. Handle Mass intention requests and create sacramental certificates (e.g., for baptisms, weddings). Provide information, requirements, and paperwork for baptisms, weddings, and anointing requests. Coordinate funerals, chapel services, and committal services with funeral homes. Manage new parishioner registrations and assist in welcoming newcomers to the parish.
Confidentiality & Team Collaboration
Maintain strict confidentiality regarding parishioners’ spiritual, personal, and financial matters, as well as parish and diocesan records. Work collaboratively with staff, demonstrating excellent oral and written communication skills. Embrace change with a flexible and dependable approach, maintaining professionalism at all times.
Other Duties
Become highly functional in ParishSoft and other technology systems used by the parish. Perform additional tasks as assigned to support the mission and operations of the parish.
POSITION SPECIFICATIONS/REQUIRMENTS
Skills, Knowledge And/or Abilities
Must have ability to communicateeffectively, bothverbally and in writing, in English. Must have ability toalways maintain utmost confidentiality and professionalism. Must have knowledge of and skill in using Microsoft Office programs, both desktop and cloud versions. Demonstrate cordial interactions with the publicwith ability to problem solve, de-escalate conflicts, and bring in yourmanagerfor assistance in support of the parish. Ability to quickly adapt/learn newcomputerprogramsand applications. Must be familiar with officemachines,printers,postage meter,folding machines,smart phones, scanners, Legible penmanshipis preferredwiththe abilityto work days, evenings, weekends and holidays as scheduled.
Other duties as assigned.
Attendance in accordance with Archdiocesan and parish policy.
We offer a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.
This position has a range of $20.00 per hour. An employee’s pay within the hourly/salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.
Seniority level
Seniority level Entry level Employment type
Employment type Part-time Job function
Job function Information Technology Industries Religious Institutions Referrals increase your chances of interviewing at Archdiocese of Chicago by 2x Get notified about new Parish Administrator jobs in
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Join to apply for the
Parish Administrator Part Time - Holy Archangels - Hoffman Estates - Vic. IV
role at
Archdiocese of Chicago Parish Administrator Part Time - Holy Archangels - Hoffman Estates - Vic. IV
1 day ago Be among the first 25 applicants Join to apply for the
Parish Administrator Part Time - Holy Archangels - Hoffman Estates - Vic. IV
role at
Archdiocese of Chicago Get AI-powered advice on this job and more exclusive features. Visit Parish Website
The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.
Essential Duties And Responsibilities
Reception & Front Desk Support Provide a warm, professional welcome to visitors and parishioners in person and over the phone. Field incoming phone calls, emails, and walk-in inquiries; assist parishioners by explaining requirements, answering questions, and ensuring forms are completed accurately. Coordinate key sign-outs and maintain visitor logs as needed. Serve as backup receptionist, including occasional Saturday coverage.
Administrative & Office Management
Perform general office duties such as taking messages, printing, filing, creating documents, and managing incoming/outgoing mail. Maintain and operate office equipment, including the postage machine. Assist with ParishSoft applications, ensuring data is accurate and up to date. Provide administrative support to staff as needed, demonstrating flexibility and sound judgment in a fast-paced office environment. Ensure confidentiality when dealing with sensitive matters.
Sacramental & Parish Support
Maintain sacramental registry books with clear and accurate entries, following Archdiocesan procedures. Handle Mass intention requests and create sacramental certificates (e.g., for baptisms, weddings). Provide information, requirements, and paperwork for baptisms, weddings, and anointing requests. Coordinate funerals, chapel services, and committal services with funeral homes. Manage new parishioner registrations and assist in welcoming newcomers to the parish.
Confidentiality & Team Collaboration
Maintain strict confidentiality regarding parishioners’ spiritual, personal, and financial matters, as well as parish and diocesan records. Work collaboratively with staff, demonstrating excellent oral and written communication skills. Embrace change with a flexible and dependable approach, maintaining professionalism at all times.
Other Duties
Become highly functional in ParishSoft and other technology systems used by the parish. Perform additional tasks as assigned to support the mission and operations of the parish.
POSITION SPECIFICATIONS/REQUIRMENTS
Skills, Knowledge And/or Abilities
Must have ability to communicateeffectively, bothverbally and in writing, in English. Must have ability toalways maintain utmost confidentiality and professionalism. Must have knowledge of and skill in using Microsoft Office programs, both desktop and cloud versions. Demonstrate cordial interactions with the publicwith ability to problem solve, de-escalate conflicts, and bring in yourmanagerfor assistance in support of the parish. Ability to quickly adapt/learn newcomputerprogramsand applications. Must be familiar with officemachines,printers,postage meter,folding machines,smart phones, scanners, Legible penmanshipis preferredwiththe abilityto work days, evenings, weekends and holidays as scheduled.
Other duties as assigned.
Attendance in accordance with Archdiocesan and parish policy.
We offer a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.
This position has a range of $20.00 per hour. An employee’s pay within the hourly/salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.
Seniority level
Seniority level Entry level Employment type
Employment type Part-time Job function
Job function Information Technology Industries Religious Institutions Referrals increase your chances of interviewing at Archdiocese of Chicago by 2x Get notified about new Parish Administrator jobs in
Hoffman Estates, IL . EXECUTIVE SECRETARY TO THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES
Community Collaborations Administrative Assistant (Part-Time)
Administrative Assistant to OT/PT Coordinator
Lisle, IL $30,000.00-$31,000.00 2 weeks ago Downers Grove, IL $38.46-$55.00 43 minutes ago Oakbrook Terrace, IL $39,894.40-$50,606.40 1 week ago Student Aide - Adult Educational Development
Skokie, IL $65,000.00-$85,000.00 1 month ago Executive Assistant to the Assistant Superintendent of Finance and the Chief Information Officer
Highland Park, IL $87,000.00-$98,000.00 1 month ago Carol Stream, IL $24.00-$26.00 3 weeks ago Lisle, IL $85,000.00-$115,000.00 2 days ago Executive Assistant and Workplace Coordinator
Gurnee, IL $67,950.74-$82,594.46 2 weeks ago Mundelein, IL $120,000.00-$130,000.00 15 hours ago Secretary C - Assistant Director-Compliance
Northbrook, IL $34,320.00-$90,000.00 1 week ago Executive Personal Assistant – Organizer8823
Aurora, IL $65,000.00-$75,000.00 6 hours ago Mount Prospect, IL $70,000.00-$85,000.00 1 week ago St Charles, IL $45,000.00-$50,000.00 3 weeks ago Glenview, IL $60,000.00-$85,000.00 2 weeks ago Elk Grove Village, IL $22.60-$25.00 1 day ago Vernon Hills, IL $70,000.00-$80,000.00 3 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr