The University of Texas at Austin
Finance Manager, Department of Theatre and Dance
The University of Texas at Austin, Campus, Illinois, us, 60920
Overview
Job Posting Title:
Finance Manager, Department of Theatre and Dance Hiring Department:
Department of Theatre and Dance Position Open To:
All Applicants Weekly Scheduled Hours:
40 FLSA Status:
Exempt Earliest Start Date:
Oct 10, 2025 Location:
UT MAIN CAMPUS Position Duration:
Expected to Continue Important:
This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don\'t qualify or have specific experience in every facet of this role, we encourage you to apply.
Purpose
We are seeking an accomplished administrator who will provide oversight of the fiscal functions for the Department of Theatre and Dance, in accordance with the university’s policy, and in concert with strategic objectives for the unit. The Finance Manager’s core responsibilities include budgeting, accounting, payroll, and procurement. This role involves close collaboration with executive leadership, faculty, and university staff.
Responsibilities Serve as principal financial consultant to the department chair. Responsible for overseeing and conducting complex accounting and finance functions for the Department of Theatre and Dance. Collaborate with faculty associate chair, faculty area heads, and staff supervisors in strategic planning and fiscal short-term and long-term goal setting including those to meet both academic and production goals. Develop department's annual operating budget including endowments, grants, and instructional soft funding. Work with chair and provides expertise for fiscal forecasting process. Collaborates with the College of Fine Arts to ensure work objectives and processes are aligned with the Dean's Office goals.
Deploy and track area, production, and research budgets including graduate and undergraduate scholarships and assistantship funds. Review and evaluate department activities and implement changes to improve and maintain the effectiveness of unit operations in relation to financial activities. Establish and maintain financial procedures, reporting, account structure, and approval framework for the department. Develop procedures for collecting, analyzing, and reporting financial accounting data. Prepare ad-hoc financial reports as needed by chair, area heads, supervisors, and Dean's Office. Initiate reconciliation process and monthly expense account certification. Manage year-end closeout and roll-forward activities.
Supervise two business affairs staff members, including hiring, training, and evaluation. Review and approve account requests, professional payments, faculty/student/staff/visitor travel, reimbursements, purchasing, IDT, cash advances, and inventory. Initiate transfers for accuracy and corrections when necessary. Establish and maintain limits on purchasing, guest travel, and student group travel credit cards. Oversee UT-affiliated professional payments and hourly worker setup in Workday and in compliance with Human Resources and Payroll Services rules and limitations. Review, prepare, and submit purchasing and performance contracts.
Approve, set up, and monitor all income-generating financial activities. Update procedures as needed to ensure compliance with university policies and procedures, state and federal law and regulations. Monitor special faculty grants, student support, and donations. Coordinate fiscal and accounting activities with collaborating departments. Assist with special projects and initiatives.
Required Qualifications Bachelor's degree in Finance, Accounting, Business Administration, or related field.
Six years of progressively responsible experience in finance or accounting with experience in planning, forecasting and financial analysis.
At least three years of supervisory experience.
Ability to plan, initiate, and complete assignments with a minimum of direction.
Robust analytical skills with ability to translate complex data into simple, understandable information that can drive action.
Excellent communication, planning, problem solving, project management, and customer service skills.
Ability to work effectively both independently and as part of a team.
Required Competencies: Effective Communication, Decision Making and Critical Thinking, Conflict Management, Strategic Planning, Problem Solving, Relationship Management, Teamwork, Service Excellence.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications At least five years of experience at UT Austin.
More than six years of related experience.
Experience with university systems such as DEFINE, FRMS, Cognos, and Workday.
Experience with intermediate or advanced MS Excel features (formulas, tables, pivot tables, etc.) and MS Word Mail Merge.
Salary
Salary Range: $70,000 - $78,000
Working Conditions The work location is 100% on-site at the Department of Theatre and Dance.
Prolonged screen time
Repetitive use of a keyboard at a workstation
Exposure to standard office conditions
Work Shift Flexible, Monday – Friday, 7:00 a.m. – 6:00 p.m.
Required Materials Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important
for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, you must update your Professional Profile before you apply. The application is one page and you will be prompted to upload your resume. You will also need to respond to the application questions and upload any additional Required Materials (letter of interest, references, etc.) as noted above.
Employment Eligibility
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer
The University of Texas at Austin, as an
equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify
The University of Texas at Austin uses E-Verify to check the work authorization of all new hires. The university’s E-Verify company ID number is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]
#J-18808-Ljbffr
Job Posting Title:
Finance Manager, Department of Theatre and Dance Hiring Department:
Department of Theatre and Dance Position Open To:
All Applicants Weekly Scheduled Hours:
40 FLSA Status:
Exempt Earliest Start Date:
Oct 10, 2025 Location:
UT MAIN CAMPUS Position Duration:
Expected to Continue Important:
This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don\'t qualify or have specific experience in every facet of this role, we encourage you to apply.
Purpose
We are seeking an accomplished administrator who will provide oversight of the fiscal functions for the Department of Theatre and Dance, in accordance with the university’s policy, and in concert with strategic objectives for the unit. The Finance Manager’s core responsibilities include budgeting, accounting, payroll, and procurement. This role involves close collaboration with executive leadership, faculty, and university staff.
Responsibilities Serve as principal financial consultant to the department chair. Responsible for overseeing and conducting complex accounting and finance functions for the Department of Theatre and Dance. Collaborate with faculty associate chair, faculty area heads, and staff supervisors in strategic planning and fiscal short-term and long-term goal setting including those to meet both academic and production goals. Develop department's annual operating budget including endowments, grants, and instructional soft funding. Work with chair and provides expertise for fiscal forecasting process. Collaborates with the College of Fine Arts to ensure work objectives and processes are aligned with the Dean's Office goals.
Deploy and track area, production, and research budgets including graduate and undergraduate scholarships and assistantship funds. Review and evaluate department activities and implement changes to improve and maintain the effectiveness of unit operations in relation to financial activities. Establish and maintain financial procedures, reporting, account structure, and approval framework for the department. Develop procedures for collecting, analyzing, and reporting financial accounting data. Prepare ad-hoc financial reports as needed by chair, area heads, supervisors, and Dean's Office. Initiate reconciliation process and monthly expense account certification. Manage year-end closeout and roll-forward activities.
Supervise two business affairs staff members, including hiring, training, and evaluation. Review and approve account requests, professional payments, faculty/student/staff/visitor travel, reimbursements, purchasing, IDT, cash advances, and inventory. Initiate transfers for accuracy and corrections when necessary. Establish and maintain limits on purchasing, guest travel, and student group travel credit cards. Oversee UT-affiliated professional payments and hourly worker setup in Workday and in compliance with Human Resources and Payroll Services rules and limitations. Review, prepare, and submit purchasing and performance contracts.
Approve, set up, and monitor all income-generating financial activities. Update procedures as needed to ensure compliance with university policies and procedures, state and federal law and regulations. Monitor special faculty grants, student support, and donations. Coordinate fiscal and accounting activities with collaborating departments. Assist with special projects and initiatives.
Required Qualifications Bachelor's degree in Finance, Accounting, Business Administration, or related field.
Six years of progressively responsible experience in finance or accounting with experience in planning, forecasting and financial analysis.
At least three years of supervisory experience.
Ability to plan, initiate, and complete assignments with a minimum of direction.
Robust analytical skills with ability to translate complex data into simple, understandable information that can drive action.
Excellent communication, planning, problem solving, project management, and customer service skills.
Ability to work effectively both independently and as part of a team.
Required Competencies: Effective Communication, Decision Making and Critical Thinking, Conflict Management, Strategic Planning, Problem Solving, Relationship Management, Teamwork, Service Excellence.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications At least five years of experience at UT Austin.
More than six years of related experience.
Experience with university systems such as DEFINE, FRMS, Cognos, and Workday.
Experience with intermediate or advanced MS Excel features (formulas, tables, pivot tables, etc.) and MS Word Mail Merge.
Salary
Salary Range: $70,000 - $78,000
Working Conditions The work location is 100% on-site at the Department of Theatre and Dance.
Prolonged screen time
Repetitive use of a keyboard at a workstation
Exposure to standard office conditions
Work Shift Flexible, Monday – Friday, 7:00 a.m. – 6:00 p.m.
Required Materials Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important
for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, you must update your Professional Profile before you apply. The application is one page and you will be prompted to upload your resume. You will also need to respond to the application questions and upload any additional Required Materials (letter of interest, references, etc.) as noted above.
Employment Eligibility
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer
The University of Texas at Austin, as an
equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify
The University of Texas at Austin uses E-Verify to check the work authorization of all new hires. The university’s E-Verify company ID number is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]
#J-18808-Ljbffr