J.F. Brennan Company, Inc.
Payroll and Accounts Payable Administrator
J.F. Brennan Company, Inc., La Crosse, Wisconsin, us, 54602
Payroll and Accounts Payable Administrator
The Payroll & Accounts Payable Administrator supports financial operations by assisting the Payroll and Accounts Payable groups with various accounting and operational support functions. Primary duties will focus on assisting with vendor payments, tax payments, payroll processing, and reconciliation tasks. This position works closely with internal teams to resolve discrepancies and help to maintain smooth financial workflows. Responsibilities: Responsible for collection and maintenance of W9, Business Classification, and vendor banking databases. Process AP invoices accurately and efficiently, ensuring proper coding, routing, and authorization according to company policies and procedures. Assist with processing vendor payments within the finance system and work closely with the team to resolve discrepancies and issues related to vendor invoices, including communicating with vendors and internal stakeholders to address any concerns. Assist in researching ACH payments and posting accordingly. Assist with daily bank account reconciliation. Assist with reconciling and posting entries for the field checking account. Schedule tax payments, child support payments, and monthly fringe payments. Assist with payroll processing. Assist with preparing for various audits. Provide exceptional customer service to vendors and internal stakeholders, responding promptly to inquiries and resolving issues in a timely manner. Maintain organized up-to-date accounting files and documentation, ensuring compliance with recordkeeping and audit requirements. Responsible for accounting administration support. Any other duties as assigned. Qualifications: 1-2 years’ experience in accounts payable, payroll, or related financial roles preferred. High school diploma or equivalent required; additional education or certifications in accounting or related field preferred. Excellent verbal and written communication skills. Proficient in Microsoft Office, on computers and other electronic devices. Strong interpersonal skills; must be a self-starter, highly organized, and creative. Superior time management and organizational capabilities, including the ability to accurately benchmark project length and deliver on deadlines. Who is Brennan? J.F. Brennan Company, Inc. (Brennan) is a 100-year-old, family-owned company that specializes in water-based environmental remediation and marine construction headquartered in La Crosse, WI that offers our employees growth, challenging work, empowerment, and meaningful work. Brennan is known for tackling complex maritime projects, providing unique solutions through teamwork and collaboration, and maintaining a family-oriented culture. Why choose us? We are a company voted by our employees as a certified Great Place to Work, for the eighth year in a row recognized by Fortune magazine as a Best Workplace in Construction. Our culture sets us apart. We strive to make our company the best possible place to work. We work hard to continue to build a culture in which every individual is important and the key to our success. Our focus on safety and quality is unmatched in the industry, and our ability to innovate has enabled us to succeed. We are a family-focused company and are determined to provide a rewarding career that offers above-average compensation. We offer an industry-leading benefits package. We are proud to offer our employees and their families group health, dental and vision insurance plans, 401(K) program with generous matching, annual bonus eligibility, and profit-sharing program. J.F. Brennan Company, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law.
#J-18808-Ljbffr
The Payroll & Accounts Payable Administrator supports financial operations by assisting the Payroll and Accounts Payable groups with various accounting and operational support functions. Primary duties will focus on assisting with vendor payments, tax payments, payroll processing, and reconciliation tasks. This position works closely with internal teams to resolve discrepancies and help to maintain smooth financial workflows. Responsibilities: Responsible for collection and maintenance of W9, Business Classification, and vendor banking databases. Process AP invoices accurately and efficiently, ensuring proper coding, routing, and authorization according to company policies and procedures. Assist with processing vendor payments within the finance system and work closely with the team to resolve discrepancies and issues related to vendor invoices, including communicating with vendors and internal stakeholders to address any concerns. Assist in researching ACH payments and posting accordingly. Assist with daily bank account reconciliation. Assist with reconciling and posting entries for the field checking account. Schedule tax payments, child support payments, and monthly fringe payments. Assist with payroll processing. Assist with preparing for various audits. Provide exceptional customer service to vendors and internal stakeholders, responding promptly to inquiries and resolving issues in a timely manner. Maintain organized up-to-date accounting files and documentation, ensuring compliance with recordkeeping and audit requirements. Responsible for accounting administration support. Any other duties as assigned. Qualifications: 1-2 years’ experience in accounts payable, payroll, or related financial roles preferred. High school diploma or equivalent required; additional education or certifications in accounting or related field preferred. Excellent verbal and written communication skills. Proficient in Microsoft Office, on computers and other electronic devices. Strong interpersonal skills; must be a self-starter, highly organized, and creative. Superior time management and organizational capabilities, including the ability to accurately benchmark project length and deliver on deadlines. Who is Brennan? J.F. Brennan Company, Inc. (Brennan) is a 100-year-old, family-owned company that specializes in water-based environmental remediation and marine construction headquartered in La Crosse, WI that offers our employees growth, challenging work, empowerment, and meaningful work. Brennan is known for tackling complex maritime projects, providing unique solutions through teamwork and collaboration, and maintaining a family-oriented culture. Why choose us? We are a company voted by our employees as a certified Great Place to Work, for the eighth year in a row recognized by Fortune magazine as a Best Workplace in Construction. Our culture sets us apart. We strive to make our company the best possible place to work. We work hard to continue to build a culture in which every individual is important and the key to our success. Our focus on safety and quality is unmatched in the industry, and our ability to innovate has enabled us to succeed. We are a family-focused company and are determined to provide a rewarding career that offers above-average compensation. We offer an industry-leading benefits package. We are proud to offer our employees and their families group health, dental and vision insurance plans, 401(K) program with generous matching, annual bonus eligibility, and profit-sharing program. J.F. Brennan Company, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law.
#J-18808-Ljbffr