BOMA New York
Overview
Posted: Aug 28, 2025 Assistant Property Manager Empire State Realty Trust - New York, NY Full-time | Salary: $110,000.00 - $125,000.00 Annually | Application Deadline: N/A Industry: Real Estate & Housing Position Summary: The Assistant Property Manager will play a crucial role in overseeing the comprehensive management of all building operations for approximately 1 million square feet of Class A office space. This role involves overseeing building staff, coordinating tenant services, and ensuring compliance with building policies and procedures. The Assistant Property Manager will also support the Property Manager in developing budgets, managing special projects, and maintaining property files and records. This position requires strong supervisory and administrative skills, a basic understanding of electrical and mechanical systems, and the ability to handle multiple tasks effectively.
Responsibilities
Establish and maintain procedures to properly administer all purchase orders processing, payroll administration, accounts payable, accounts receivable, and related correspondence
Utilize working knowledge of all building accounting systems, accruals, and reclassification
Assist Property Manager in developing annual budgets, quarterly reforecasts and monthly variances, including Operating, Tenant Improvement, and CapEx projects
Provide knowledge of ownership’s policies and procedures and Union (32B-J, Local 94) Commercial Building Agreements
Administer all special projects assigned by the Property Manager and Portfolio Manager
Assist Property Manager in ongoing leasing program including review of leases for compliance, notification, updates, escalations, late charges, statements, and insurance compliance
Assist in the coordination of tenant move-ins and outs and completion of associated paperwork
Coordinate with Property Manager in the issuance of notices relating to tenants, security, janitorial, or project issues
Oversee engineering and building staff; meet with Chief Engineer and/or Superintendent daily to coordinate ongoing work and the building’s repair and maintenance program
Direct the day-to-day operations of the security and cleaning contractors
Schedule overtime and vacations to provide adequate coverage of building functions
Ensure adequate and qualified replacements when absences or vacancies occur in security and cleaning staff
Manage the operation of tenant service requests, ensuring timeliness of service calls and proper dispatch of requests to building trades
Assign and monitor maintenance and custodial tasks as called for by tenant or management request
Coordinate special work orders, trash removal and freight car usage
Assign work priorities
Ensure employee duties/responsibilities and building policies/procedures are understood by the staff
Update reports for weekly and monthly meetings with ownership
Implement and maintain property files, manuals, and records
Assist in monitoring all ongoing maintenance/construction projects performed by external contractors
Coordinate all Slip & Fall and related bodily injury insurance issues with knowledge of building insurance coverage; report accidents with complete details to the insurance carrier
Maintain current required insurance certificates for contractors and vendors
Assist Property Manager in contract bid process including preparation of RFP documents and bid evaluation
Review and evaluate fire safety system permits to ensure compliance with applicable fire codes
Oversee all required training including OSHA, Hazard Communication, Mold, Asbestos, Fire Safety, etc., on an as-needed basis
Analyze and oversee the maintenance of all building inspections and records
Coordinate and advise emergency trade responses with management and trades
Perform daily inspections to ensure building standards are being adhered to and enforce in-house cleaning programs, cleaning contracts, and routine maintenance tasks
Inspect areas under construction daily
Coordinate building service for after-hours construction, maintenance, tenant moves, and any other special projects
Work with HR on disciplinary actions as needed
Meet with tenants regularly to ensure tenant satisfaction
Prepare monthly overtime reports and reallocate labor costs to projects as needed
Assist the Property Manager on ad hoc analysis and reporting
Evaluate lease proposals from an operational and LL work perspective
What Success Looks Like
Be self-driven
Make strong communications a core competency
Have a positive attitude and be a forward thinker
Have a long-term strategy and set goals
Find opportunities where others see obstacles
Be decisive, curious, and engage tenants, colleagues, and staff
Present a well maintained, operational, safe property
Required Skills / Abilities
Ability to handle multiple tasks, coordinate, manage, and communicate effectively
Proven experience leading and supporting performance management processes for direct reports, including goal setting, regular feedback, development planning, and performance evaluations to drive individual and team success
Strong administrative skills
Basic understanding of electrical/mechanical systems, and construction
Maintain a professional presence
Knowledge of Yardi and Building Engines preferred
Basic Project Management experience a plus
Education & Experience
Bachelor’s degree or equivalent experience
Minimum of five (5) years property, maintenance and construction experience
Minimum of three (3) years supervisory and management experience
What You Can Expect
At ESRT, like our tenants, our employees come from everywhere. We foster a collaborative work environment that captures top talent and cultivates the best ideas. As a Great Place to Work Certified employer, we are committed to maintaining our positive work culture where employees are engaged and can grow and develop. In addition, ESRT employees embody our Company Culture & Success Factors -
Adaptable – you are a self-starter who’s able to quickly digest and execute new processes to work both collaboratively and independently
Dynamic – you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRT
Dependable – you take a strong sense of ownership and accountability over your work
Passionate – you keep up with industry trends and are excited about the potential to propel the industry forward with a “roll-up-your-sleeves” attitude
Curious – you consistently look for new ways to work smarter, not just harder
Ethical – you treat others with respect, act with integrity, and embrace our collaborative culture
Positive – you possess a service-oriented attitude with excellent follow through
Salary: $110,000 - $125,000 a year. Salary is based on several factors including education, work experience, job location, size of property where applicable, and/or certifications. In addition to base salary, ESRT provides discretionary annual bonuses.
ESRT is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees. We do not discriminate based on race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, reproductive choices, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by law. Reasonable accommodations are available for applicants and employees with disabilities or sincerely held religious beliefs.
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Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Sales and Management
What you can expect next: We are unable to remove extraneous job listings from the description here.
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Posted: Aug 28, 2025 Assistant Property Manager Empire State Realty Trust - New York, NY Full-time | Salary: $110,000.00 - $125,000.00 Annually | Application Deadline: N/A Industry: Real Estate & Housing Position Summary: The Assistant Property Manager will play a crucial role in overseeing the comprehensive management of all building operations for approximately 1 million square feet of Class A office space. This role involves overseeing building staff, coordinating tenant services, and ensuring compliance with building policies and procedures. The Assistant Property Manager will also support the Property Manager in developing budgets, managing special projects, and maintaining property files and records. This position requires strong supervisory and administrative skills, a basic understanding of electrical and mechanical systems, and the ability to handle multiple tasks effectively.
Responsibilities
Establish and maintain procedures to properly administer all purchase orders processing, payroll administration, accounts payable, accounts receivable, and related correspondence
Utilize working knowledge of all building accounting systems, accruals, and reclassification
Assist Property Manager in developing annual budgets, quarterly reforecasts and monthly variances, including Operating, Tenant Improvement, and CapEx projects
Provide knowledge of ownership’s policies and procedures and Union (32B-J, Local 94) Commercial Building Agreements
Administer all special projects assigned by the Property Manager and Portfolio Manager
Assist Property Manager in ongoing leasing program including review of leases for compliance, notification, updates, escalations, late charges, statements, and insurance compliance
Assist in the coordination of tenant move-ins and outs and completion of associated paperwork
Coordinate with Property Manager in the issuance of notices relating to tenants, security, janitorial, or project issues
Oversee engineering and building staff; meet with Chief Engineer and/or Superintendent daily to coordinate ongoing work and the building’s repair and maintenance program
Direct the day-to-day operations of the security and cleaning contractors
Schedule overtime and vacations to provide adequate coverage of building functions
Ensure adequate and qualified replacements when absences or vacancies occur in security and cleaning staff
Manage the operation of tenant service requests, ensuring timeliness of service calls and proper dispatch of requests to building trades
Assign and monitor maintenance and custodial tasks as called for by tenant or management request
Coordinate special work orders, trash removal and freight car usage
Assign work priorities
Ensure employee duties/responsibilities and building policies/procedures are understood by the staff
Update reports for weekly and monthly meetings with ownership
Implement and maintain property files, manuals, and records
Assist in monitoring all ongoing maintenance/construction projects performed by external contractors
Coordinate all Slip & Fall and related bodily injury insurance issues with knowledge of building insurance coverage; report accidents with complete details to the insurance carrier
Maintain current required insurance certificates for contractors and vendors
Assist Property Manager in contract bid process including preparation of RFP documents and bid evaluation
Review and evaluate fire safety system permits to ensure compliance with applicable fire codes
Oversee all required training including OSHA, Hazard Communication, Mold, Asbestos, Fire Safety, etc., on an as-needed basis
Analyze and oversee the maintenance of all building inspections and records
Coordinate and advise emergency trade responses with management and trades
Perform daily inspections to ensure building standards are being adhered to and enforce in-house cleaning programs, cleaning contracts, and routine maintenance tasks
Inspect areas under construction daily
Coordinate building service for after-hours construction, maintenance, tenant moves, and any other special projects
Work with HR on disciplinary actions as needed
Meet with tenants regularly to ensure tenant satisfaction
Prepare monthly overtime reports and reallocate labor costs to projects as needed
Assist the Property Manager on ad hoc analysis and reporting
Evaluate lease proposals from an operational and LL work perspective
What Success Looks Like
Be self-driven
Make strong communications a core competency
Have a positive attitude and be a forward thinker
Have a long-term strategy and set goals
Find opportunities where others see obstacles
Be decisive, curious, and engage tenants, colleagues, and staff
Present a well maintained, operational, safe property
Required Skills / Abilities
Ability to handle multiple tasks, coordinate, manage, and communicate effectively
Proven experience leading and supporting performance management processes for direct reports, including goal setting, regular feedback, development planning, and performance evaluations to drive individual and team success
Strong administrative skills
Basic understanding of electrical/mechanical systems, and construction
Maintain a professional presence
Knowledge of Yardi and Building Engines preferred
Basic Project Management experience a plus
Education & Experience
Bachelor’s degree or equivalent experience
Minimum of five (5) years property, maintenance and construction experience
Minimum of three (3) years supervisory and management experience
What You Can Expect
At ESRT, like our tenants, our employees come from everywhere. We foster a collaborative work environment that captures top talent and cultivates the best ideas. As a Great Place to Work Certified employer, we are committed to maintaining our positive work culture where employees are engaged and can grow and develop. In addition, ESRT employees embody our Company Culture & Success Factors -
Adaptable – you are a self-starter who’s able to quickly digest and execute new processes to work both collaboratively and independently
Dynamic – you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRT
Dependable – you take a strong sense of ownership and accountability over your work
Passionate – you keep up with industry trends and are excited about the potential to propel the industry forward with a “roll-up-your-sleeves” attitude
Curious – you consistently look for new ways to work smarter, not just harder
Ethical – you treat others with respect, act with integrity, and embrace our collaborative culture
Positive – you possess a service-oriented attitude with excellent follow through
Salary: $110,000 - $125,000 a year. Salary is based on several factors including education, work experience, job location, size of property where applicable, and/or certifications. In addition to base salary, ESRT provides discretionary annual bonuses.
ESRT is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees. We do not discriminate based on race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, reproductive choices, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by law. Reasonable accommodations are available for applicants and employees with disabilities or sincerely held religious beliefs.
Share
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Sales and Management
What you can expect next: We are unable to remove extraneous job listings from the description here.
#J-18808-Ljbffr