NVE Experience Agency
Experiential Assistant - B2B
NVE Experience Agency, Los Angeles, California, United States, 90079
Summary of Position:
The Experiential Assistant at NVE Experience Agency supports both account and production team members, ensuring smooth event execution and effective client account management. This hybrid role combines administrative tasks with hands‑on event coordination and client interaction.
Job Responsibilities: Administrative
Coordinate and organize internal and external meetings, including kick‑offs, status calls, working sessions, and brainstorms.
Manage documentation of meeting notes from internal and external meetings, including action items for stakeholders to act upon.
Organize and maintain project files and records, shared folders, and drives, ensuring accuracy and accessibility for team members.
Handle finance administrative tasks related to event projects such as onboarding new vendors, processing vendor invoicing, and creating purchase orders.
Account Management
Manage deck updates including editing copy, proofreading documents, and ensuring quality.
Assist with managing client inquiries, requests, and changes throughout the planning and execution process.
Begin to build and nurture client relationships, demonstrating reliability, responsiveness, and commitment to delivering exceptional service.
Event Support – On Site
Provide onsite support during events, including install and set up, event live load‑out.
Qualifications
0‑1 year of experience
Proficiency in Google Suite (Docs, Sheets, and Slides)
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proactive attitude and ability to work collaboratively in a team setting
Requirements
Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working offsite.
Must be able to work outdoors in various weather conditions.
Have a valid Driver’s License.
Regularly required to stoop, kneel, bend, crouch, and lift up to 25 pounds and occasionally heavier items.
Available to work weekends and evenings as needed for events.
Location We are a hybrid company with hub locations in Los Angeles and New York. The ideal candidate is located in any of our hub locations.
Diversity, Equity, Inclusion, and Belonging At NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work, and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.
Perks & Benefits
Health & Wellness Benefits
401k Match
Communication Stipend
Paid Company holidays & PTO Package
Company get‑togethers & retreats
Paid Parental Leave
Flexible WFH policy
Salary Estimation [$19.50 – $21.00 per hour]
This is a non‑exempt role. NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to – location, departmental budgets, certifications, and overall job‑related qualifications.
NVE reserves the right to change or modify the employee’s job description whenever orally or in writing, at any time during the employment relationship. NVE may require an employee to perform duties outside his/her normal description.
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The Experiential Assistant at NVE Experience Agency supports both account and production team members, ensuring smooth event execution and effective client account management. This hybrid role combines administrative tasks with hands‑on event coordination and client interaction.
Job Responsibilities: Administrative
Coordinate and organize internal and external meetings, including kick‑offs, status calls, working sessions, and brainstorms.
Manage documentation of meeting notes from internal and external meetings, including action items for stakeholders to act upon.
Organize and maintain project files and records, shared folders, and drives, ensuring accuracy and accessibility for team members.
Handle finance administrative tasks related to event projects such as onboarding new vendors, processing vendor invoicing, and creating purchase orders.
Account Management
Manage deck updates including editing copy, proofreading documents, and ensuring quality.
Assist with managing client inquiries, requests, and changes throughout the planning and execution process.
Begin to build and nurture client relationships, demonstrating reliability, responsiveness, and commitment to delivering exceptional service.
Event Support – On Site
Provide onsite support during events, including install and set up, event live load‑out.
Qualifications
0‑1 year of experience
Proficiency in Google Suite (Docs, Sheets, and Slides)
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proactive attitude and ability to work collaboratively in a team setting
Requirements
Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working offsite.
Must be able to work outdoors in various weather conditions.
Have a valid Driver’s License.
Regularly required to stoop, kneel, bend, crouch, and lift up to 25 pounds and occasionally heavier items.
Available to work weekends and evenings as needed for events.
Location We are a hybrid company with hub locations in Los Angeles and New York. The ideal candidate is located in any of our hub locations.
Diversity, Equity, Inclusion, and Belonging At NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work, and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.
Perks & Benefits
Health & Wellness Benefits
401k Match
Communication Stipend
Paid Company holidays & PTO Package
Company get‑togethers & retreats
Paid Parental Leave
Flexible WFH policy
Salary Estimation [$19.50 – $21.00 per hour]
This is a non‑exempt role. NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to – location, departmental budgets, certifications, and overall job‑related qualifications.
NVE reserves the right to change or modify the employee’s job description whenever orally or in writing, at any time during the employment relationship. NVE may require an employee to perform duties outside his/her normal description.
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