State of Oklahoma
Contracting & Acquisitions Agent II
State of Oklahoma, Oklahoma City, Oklahoma, United States, 73116
Contracting & Acquisitions Agent II – State of Oklahoma
Recruiting for a professional role in procurement, purchasing, contracting and acquisition of goods and services for the State of Oklahoma.
Basic Purpose Positions in this job family are assigned responsibilities involving the procurement, purchasing, contracting and/or acquisition of goods and services for an institution or agency.
Typical Functions
Performs procurement specialist duties, including the lifecycle of the procurement process: planning, managing, purchasing goods and services, evaluating and negotiating contracts, and issuing purchase orders.
Performs purchasing specialist duties: placing orders, selecting suppliers, negotiating contracts, monitoring supplier performance, and maintaining supplier relationships.
Drafts and reviews specifications and requisitions developed by other divisions; determines the method of acquisition.
Maintains bidder lists, product and service information, supplier information, and acquisition records.
Conducts bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes.
Provides recommendations to management concerning products and services and available sources of supply.
Works as a contract specialist: negotiates, writes, and monitors contractor compliance with regulations and agency policies; evaluates contracts; monitors expenditures; reviews and approves invoices and claims; ensures timely submission of reports.
Works as an acquisition specialist: identifies, evaluates, and negotiates potential acquisitions for an institution or state agency.
Advises agency personnel on departmental rules, Central Purchasing regulations and laws; provides technical guidance and training to agency staff and vendors.
Represents the agency at public and private sector meetings to explain functions, procedures and legal guidelines concerning state purchases and contracts.
Acts as liaison to Central Purchasing.
Supervises and trains subordinate personnel.
Level Descriptor Professional and technical work at a full performance level involving procurement, purchasing, contracting and/or the acquisition of goods and services for a state agency or institution. Serves as liaison to vendors and advises on the Central Purchasing Act and related regulations.
Knowledge, Skills, Abilities & Competencies
Maintenance of complex records; methods and procedures for procurement, purchasing, contracting or acquisition of goods and services.
Understanding of economic factors, market trends, commodity and service markets, pricing methods and market resources.
Writing specifications and competitive bid methods and procedures.
Establishing and maintaining effective working relationships; interpreting routine decisions in accordance with agency policy.
Oral and written communication; evaluating bids and awarding contracts; writing and reviewing purchase specifications and requisitions.
Education and Experience Three (3) years of technical clerical work plus one (1) year of experience in procurement, purchasing, contracting, or acquisition; or an equivalent combination of education and experience.
Special Requirements
Applicants must be willing and able to fulfill all job‑related travel normally associated with this position.
Positions may require the certification as a Certified Procurement Officer (CPO) by specified deadlines.
Seniority Level & Employment Type
Seniority level: Entry level.
Employment type: Full‑time.
Job Function & Industry
Job function: Sales and Business Development (as listed in the original posting).
Industry: Government Administration.
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Basic Purpose Positions in this job family are assigned responsibilities involving the procurement, purchasing, contracting and/or acquisition of goods and services for an institution or agency.
Typical Functions
Performs procurement specialist duties, including the lifecycle of the procurement process: planning, managing, purchasing goods and services, evaluating and negotiating contracts, and issuing purchase orders.
Performs purchasing specialist duties: placing orders, selecting suppliers, negotiating contracts, monitoring supplier performance, and maintaining supplier relationships.
Drafts and reviews specifications and requisitions developed by other divisions; determines the method of acquisition.
Maintains bidder lists, product and service information, supplier information, and acquisition records.
Conducts bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes.
Provides recommendations to management concerning products and services and available sources of supply.
Works as a contract specialist: negotiates, writes, and monitors contractor compliance with regulations and agency policies; evaluates contracts; monitors expenditures; reviews and approves invoices and claims; ensures timely submission of reports.
Works as an acquisition specialist: identifies, evaluates, and negotiates potential acquisitions for an institution or state agency.
Advises agency personnel on departmental rules, Central Purchasing regulations and laws; provides technical guidance and training to agency staff and vendors.
Represents the agency at public and private sector meetings to explain functions, procedures and legal guidelines concerning state purchases and contracts.
Acts as liaison to Central Purchasing.
Supervises and trains subordinate personnel.
Level Descriptor Professional and technical work at a full performance level involving procurement, purchasing, contracting and/or the acquisition of goods and services for a state agency or institution. Serves as liaison to vendors and advises on the Central Purchasing Act and related regulations.
Knowledge, Skills, Abilities & Competencies
Maintenance of complex records; methods and procedures for procurement, purchasing, contracting or acquisition of goods and services.
Understanding of economic factors, market trends, commodity and service markets, pricing methods and market resources.
Writing specifications and competitive bid methods and procedures.
Establishing and maintaining effective working relationships; interpreting routine decisions in accordance with agency policy.
Oral and written communication; evaluating bids and awarding contracts; writing and reviewing purchase specifications and requisitions.
Education and Experience Three (3) years of technical clerical work plus one (1) year of experience in procurement, purchasing, contracting, or acquisition; or an equivalent combination of education and experience.
Special Requirements
Applicants must be willing and able to fulfill all job‑related travel normally associated with this position.
Positions may require the certification as a Certified Procurement Officer (CPO) by specified deadlines.
Seniority Level & Employment Type
Seniority level: Entry level.
Employment type: Full‑time.
Job Function & Industry
Job function: Sales and Business Development (as listed in the original posting).
Industry: Government Administration.
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