KAIROS Inc
KAIROS, Inc is searching for an energetic, experienced, and highly motivated Contracts Administrator to join our team. This position is hybrid, requiring two or more days on site per week at our headquarters in California, MD.
KAIROS, Inc. was established in July 2013 as a growing Woman Owned Small Business (WOSB) providing full life‑cycle cybersecurity, program management, engineering, logistics, additive manufacturing, and training & education services focused on optimizing customer program performance and mission through proven methodologies and ethical practices. Our headquarters is located near Naval Air Station Patuxent River. We offer competitive salaries and benefits with outstanding growth potential.
This role reports to the Director of Pricing and Contracts and will independently perform a range of duties within the Contracts department. The candidate will act as the primary interface with customers for contractual issues, monitoring contract and associate programs to ensure obligations are communicated and understood. In‑depth knowledge of FAR and DFARs is required.
Primary Duties
Work with Program Managers to ensure compliance with contractual requirements, including Contracts Data Reports (CDRs), Government Property Reports, and other deliverables.
Conduct proposal preparation, contract negotiation, contract administration, and customer contact activities for proper contract acquisition and fulfillment per KAIROS policies, legal requirements, and customer specifications.
Prepare costs and pricing analysis reports in accordance with FAR/DFARs, DCAA pricing manuals, or other applicable policies.
Develop solutions to routine and complex contractual matters to ensure company compliance with contract requirements on assigned programs.
Review contract terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigating strategies.
Prepare and manage written communications with internal and external customers for assigned contractual matters.
Ensure timely delivery of all contractual deliverables and submitting invoices, proposals, and data calls.
Ensure contract requirements are fulfilled, manage contract changes, and maintain historical information.
Review and assist with negotiations on NDAs and TAs.
Assist in all financial reporting for contracts.
Skills and Qualifications
Capable and effective proposal development skills.
Excellent negotiation skills.
Strong customer relations, analytics, and documentation skills.
Excellent relationship management skills and experience working with internal stakeholders, customers, and partners.
Strong analytical and research analysis skills.
Self‑starter, highly motivated, strong work ethic with a commitment to quality.
Microsoft Office suite proficiency, i.e., Word, Excel, PowerPoint.
Ability to work within a challenging, fast‑paced, team‑oriented environment.
Ability to work independently.
Ability to multi‑task and meet competing, deliverable deadlines.
Detail oriented.
Excellent interpersonal and customer service skills.
Excellent verbal and written communication skills to provide clear status and/or communicate issues.
Ability to adapt to evolving technology.
Education and Experience
Bachelor’s degree in business, finance, or related discipline.
At least three (3) years of related experience working with DoD contracts.
In lieu of degree, an associate’s degree and four (4) years additional experience; or six (6) years additional experience.
Experience in contracts from pre‑RFP to closeout, including CDRL/financial preparation, contract modifications and financial analysis is required.
Direct experience with administering and pricing complex contracts.
Experience with Federal Government contract administration involving all contract types (Fixed Price, Cost Plus Fixed Fee, T&M, IDIQ Task/Delivery Order) from award to closeout.
Experience in contract negotiation, administration, teaming agreements, consulting agreements, and other corporate legal documents such as non‑disclosure agreements.
Extensive experience with FAR/DFAR regulations.
Experience with Deltek Costpoint (Time/Expense, Projects, Reporting and Invoicing).
Experience with cost proposal preparation and DCAA audits.
Proficient in tracking and managing contract/task order financials, budgets, and estimates to complete (ETC’s).
Clearance This position requires an Active Secret Security Clearance. Applicants must be U.S. citizens and undergo a full background investigation for access to classified information.
Compensation Estimated salary range: $60,000 to $85,000. KAIROS also provides a comprehensive benefits package as additional employee compensation.
Equal Opportunity Statement KAIROS, Inc. provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, national origin, or any other characteristic protected by federal, state, or local laws.
Benefits
Medical Coverage
Employer Paid Dental, Vision, Basic Life/AD&D, Short‑Term/Long‑Term Insurance
Health Savings Account with Employer Contribution
401K Plan with Employer Matching
Annual Discretionary Bonuses
Paid Time Off
Eleven (11) Paid Holidays
Certification Reimbursement Program
Tuition Reimbursement Program
Paid Parental Leave
Employee Assistance Program (EAP)
Rewards and recognition programs
Community outreach events through our KAIROS Kares group
Further Information To learn more about our organization please visit https://www.kairosinc.net/
#J-18808-Ljbffr
KAIROS, Inc. was established in July 2013 as a growing Woman Owned Small Business (WOSB) providing full life‑cycle cybersecurity, program management, engineering, logistics, additive manufacturing, and training & education services focused on optimizing customer program performance and mission through proven methodologies and ethical practices. Our headquarters is located near Naval Air Station Patuxent River. We offer competitive salaries and benefits with outstanding growth potential.
This role reports to the Director of Pricing and Contracts and will independently perform a range of duties within the Contracts department. The candidate will act as the primary interface with customers for contractual issues, monitoring contract and associate programs to ensure obligations are communicated and understood. In‑depth knowledge of FAR and DFARs is required.
Primary Duties
Work with Program Managers to ensure compliance with contractual requirements, including Contracts Data Reports (CDRs), Government Property Reports, and other deliverables.
Conduct proposal preparation, contract negotiation, contract administration, and customer contact activities for proper contract acquisition and fulfillment per KAIROS policies, legal requirements, and customer specifications.
Prepare costs and pricing analysis reports in accordance with FAR/DFARs, DCAA pricing manuals, or other applicable policies.
Develop solutions to routine and complex contractual matters to ensure company compliance with contract requirements on assigned programs.
Review contract terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigating strategies.
Prepare and manage written communications with internal and external customers for assigned contractual matters.
Ensure timely delivery of all contractual deliverables and submitting invoices, proposals, and data calls.
Ensure contract requirements are fulfilled, manage contract changes, and maintain historical information.
Review and assist with negotiations on NDAs and TAs.
Assist in all financial reporting for contracts.
Skills and Qualifications
Capable and effective proposal development skills.
Excellent negotiation skills.
Strong customer relations, analytics, and documentation skills.
Excellent relationship management skills and experience working with internal stakeholders, customers, and partners.
Strong analytical and research analysis skills.
Self‑starter, highly motivated, strong work ethic with a commitment to quality.
Microsoft Office suite proficiency, i.e., Word, Excel, PowerPoint.
Ability to work within a challenging, fast‑paced, team‑oriented environment.
Ability to work independently.
Ability to multi‑task and meet competing, deliverable deadlines.
Detail oriented.
Excellent interpersonal and customer service skills.
Excellent verbal and written communication skills to provide clear status and/or communicate issues.
Ability to adapt to evolving technology.
Education and Experience
Bachelor’s degree in business, finance, or related discipline.
At least three (3) years of related experience working with DoD contracts.
In lieu of degree, an associate’s degree and four (4) years additional experience; or six (6) years additional experience.
Experience in contracts from pre‑RFP to closeout, including CDRL/financial preparation, contract modifications and financial analysis is required.
Direct experience with administering and pricing complex contracts.
Experience with Federal Government contract administration involving all contract types (Fixed Price, Cost Plus Fixed Fee, T&M, IDIQ Task/Delivery Order) from award to closeout.
Experience in contract negotiation, administration, teaming agreements, consulting agreements, and other corporate legal documents such as non‑disclosure agreements.
Extensive experience with FAR/DFAR regulations.
Experience with Deltek Costpoint (Time/Expense, Projects, Reporting and Invoicing).
Experience with cost proposal preparation and DCAA audits.
Proficient in tracking and managing contract/task order financials, budgets, and estimates to complete (ETC’s).
Clearance This position requires an Active Secret Security Clearance. Applicants must be U.S. citizens and undergo a full background investigation for access to classified information.
Compensation Estimated salary range: $60,000 to $85,000. KAIROS also provides a comprehensive benefits package as additional employee compensation.
Equal Opportunity Statement KAIROS, Inc. provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, national origin, or any other characteristic protected by federal, state, or local laws.
Benefits
Medical Coverage
Employer Paid Dental, Vision, Basic Life/AD&D, Short‑Term/Long‑Term Insurance
Health Savings Account with Employer Contribution
401K Plan with Employer Matching
Annual Discretionary Bonuses
Paid Time Off
Eleven (11) Paid Holidays
Certification Reimbursement Program
Tuition Reimbursement Program
Paid Parental Leave
Employee Assistance Program (EAP)
Rewards and recognition programs
Community outreach events through our KAIROS Kares group
Further Information To learn more about our organization please visit https://www.kairosinc.net/
#J-18808-Ljbffr