City of New York
Overview
The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and to provide opportunities for New Yorkers and communities to flourish.
The Contracting Analyst will be responsible for a variety of tasks that entail heavy spreadsheet analyses using Excel, DYCD’s Comprehensive Contract Management System (CCMS), the City’s Procurement and Sourcing Solutions Portal (PASSPort), as well as other databases and information systems. The role includes assisting in the creation of contract awards using PASSPort and CCMS, and performing related coordination, reconciliation, monitoring, contract creation and contract modification. Responsibilities require complex spreadsheet analyses and familiarity with New York City accounting systems as well as intermediate knowledge of DYCD’s internal technological systems.
Responsibilities
Coordinate with the Agency Chief Contracting Officer (ACCO), Information Technology (IT) and the Financial Management departments to create new awards/contract solicitations and accurately modify existing contracts (e.g., assist with creation of RFPs, renewals/modifications of existing contracts, and negotiated acquisitions) via DYCD’s primary contracting systems, PASSPort, CCMS, CM, and ECMS.
Monitor status of work assignments by checking compliance with deadlines.
Establish budget codes, funding sources, budget categories and components associated with the contract award process.
Prepare information on request by researching appropriate systems to provide requested information.
Apply creative troubleshooting and problem-solving methods to correct errors and reconcile financial information as needed; perform data entry and review reports to ensure accuracy and completeness of all data entry work.
Provide technical assistance to community-based organizational service staff in contracting and budget activities through informational meetings to ensure the CBO’s fiscal team is competent in contracting matters.
Minimum Qualifications
A bachelor’s degree from an accredited college and two years of experience in community work or community-centered activities related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community-centered activities related to the duties described above; or
Education and/or experience equivalent to 1 or 2 above, with at least one year of experience as described in 1 above.
Preferred Skills
Intermediate proficiency in Excel (MATCH, VLOOKUP, INDEX, etc.).
Experience reviewing and reconciling complex financial data from multiple sources.
Experience with PASSPort and CCMS; familiarity with other NYC systems (FMS, etc.) is a plus.
Strong analytical skills.
Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. Discuss residency applicability with the agency representative at the time of interview.
Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary: $62,868.00 – $97,593.00
Seniority level
Entry level
Employment type
Full-time
Job function
Business Development and Sales
Industries
Government Administration
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The Contracting Analyst will be responsible for a variety of tasks that entail heavy spreadsheet analyses using Excel, DYCD’s Comprehensive Contract Management System (CCMS), the City’s Procurement and Sourcing Solutions Portal (PASSPort), as well as other databases and information systems. The role includes assisting in the creation of contract awards using PASSPort and CCMS, and performing related coordination, reconciliation, monitoring, contract creation and contract modification. Responsibilities require complex spreadsheet analyses and familiarity with New York City accounting systems as well as intermediate knowledge of DYCD’s internal technological systems.
Responsibilities
Coordinate with the Agency Chief Contracting Officer (ACCO), Information Technology (IT) and the Financial Management departments to create new awards/contract solicitations and accurately modify existing contracts (e.g., assist with creation of RFPs, renewals/modifications of existing contracts, and negotiated acquisitions) via DYCD’s primary contracting systems, PASSPort, CCMS, CM, and ECMS.
Monitor status of work assignments by checking compliance with deadlines.
Establish budget codes, funding sources, budget categories and components associated with the contract award process.
Prepare information on request by researching appropriate systems to provide requested information.
Apply creative troubleshooting and problem-solving methods to correct errors and reconcile financial information as needed; perform data entry and review reports to ensure accuracy and completeness of all data entry work.
Provide technical assistance to community-based organizational service staff in contracting and budget activities through informational meetings to ensure the CBO’s fiscal team is competent in contracting matters.
Minimum Qualifications
A bachelor’s degree from an accredited college and two years of experience in community work or community-centered activities related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community-centered activities related to the duties described above; or
Education and/or experience equivalent to 1 or 2 above, with at least one year of experience as described in 1 above.
Preferred Skills
Intermediate proficiency in Excel (MATCH, VLOOKUP, INDEX, etc.).
Experience reviewing and reconciling complex financial data from multiple sources.
Experience with PASSPort and CCMS; familiarity with other NYC systems (FMS, etc.) is a plus.
Strong analytical skills.
Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. Discuss residency applicability with the agency representative at the time of interview.
Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary: $62,868.00 – $97,593.00
Seniority level
Entry level
Employment type
Full-time
Job function
Business Development and Sales
Industries
Government Administration
#J-18808-Ljbffr