Thompson Hine LLP
Overview
Thompson Hine LLP, an Am Law 200 firm, is seeking a
Legal Assistant
to join our Minneapolis, Minnesota office. The role provides secretarial and administrative assistance and manages workflow for three or more timekeepers. The position involves workflow collaboration and teaming with peers and management to achieve best practices and client service. Essential Job Functions and Responsibilities
Proficient in computer applications and other office equipment. Drafts correspondence, memoranda, and other legal documents to be reviewed by attorney/paralegal. Answers telephone calls, takes messages or directs callers to voicemail as appropriate. Reads, sorts, and date stamps incoming mail. Ensures outgoing mail is timely delivered and, if necessary, routes mail to the appropriate delivery service and follows up on timely delivery. Establishes and maintains calendar, contact lists, and deadline reminder systems. Requests new files through Business Intake and coordinates conflict-of-interest checks with Information Governance; maintains attorney and office files; reviews and prepares files for closing when matters are complete. Greets clients and visitors; maintains good customer service with external and internal clients; observes confidentiality of attorney-client relationships. Makes appointments and travel arrangements for attorneys and paralegals. Enters attorney and paralegal time into the timekeeping system. Collaborates with Billing Department and billing attorneys to review and revise billing Proformas and assists in finalizing bills for client mailing. Works closely with administrative support staff (word processing, receptionists, Business Intake, Office Services, accounting and billing, etc.). Performs other tasks and responsibilities as requested. Additional Duties and Responsibilities
Proficient with software and terminology relevant to the practice group area. Working knowledge of internet research. Working knowledge of the court system and procedures, if applicable to the practice group area. Qualifications
Education, Training and/or Experience High school diploma or equivalent required. Administrative or legal secretarial experience required. Preferably some college coursework experience. Preferably a Notary Public. Knowledge, Skills, and Abilities Excellent proofreading skills and accuracy; ability to perform minor editing of routine law office correspondence and legal matters. Verify calculations on forms and documents. Good understanding of law office policies and procedures. Ability to work independently and manage multiple tasks under time constraints. Strong interpersonal skills to communicate and follow instructions from a diverse group of clients, attorneys, and staff; a collaborative team player. Excellent computer skills with Windows and Microsoft Office Suite; ability to type 75 words per minute, transcribe, and proofreading documents. Ability to handle multiple tasks under pressure and maintain flexibility in work schedule when required. Regular attendance and punctuality are essential. Excellent customer service and telephone etiquette. Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages and a robust benefits package, including medical, dental, and vision insurance, as well as Paid Time Off (PTO). Employment Details
Seniority level:
Associate Employment type:
Full-time Job function:
Legal, General Business, and Administrative Industries:
Legal Services and Administration of Justice Get notified when a new job is posted.
#J-18808-Ljbffr
Thompson Hine LLP, an Am Law 200 firm, is seeking a
Legal Assistant
to join our Minneapolis, Minnesota office. The role provides secretarial and administrative assistance and manages workflow for three or more timekeepers. The position involves workflow collaboration and teaming with peers and management to achieve best practices and client service. Essential Job Functions and Responsibilities
Proficient in computer applications and other office equipment. Drafts correspondence, memoranda, and other legal documents to be reviewed by attorney/paralegal. Answers telephone calls, takes messages or directs callers to voicemail as appropriate. Reads, sorts, and date stamps incoming mail. Ensures outgoing mail is timely delivered and, if necessary, routes mail to the appropriate delivery service and follows up on timely delivery. Establishes and maintains calendar, contact lists, and deadline reminder systems. Requests new files through Business Intake and coordinates conflict-of-interest checks with Information Governance; maintains attorney and office files; reviews and prepares files for closing when matters are complete. Greets clients and visitors; maintains good customer service with external and internal clients; observes confidentiality of attorney-client relationships. Makes appointments and travel arrangements for attorneys and paralegals. Enters attorney and paralegal time into the timekeeping system. Collaborates with Billing Department and billing attorneys to review and revise billing Proformas and assists in finalizing bills for client mailing. Works closely with administrative support staff (word processing, receptionists, Business Intake, Office Services, accounting and billing, etc.). Performs other tasks and responsibilities as requested. Additional Duties and Responsibilities
Proficient with software and terminology relevant to the practice group area. Working knowledge of internet research. Working knowledge of the court system and procedures, if applicable to the practice group area. Qualifications
Education, Training and/or Experience High school diploma or equivalent required. Administrative or legal secretarial experience required. Preferably some college coursework experience. Preferably a Notary Public. Knowledge, Skills, and Abilities Excellent proofreading skills and accuracy; ability to perform minor editing of routine law office correspondence and legal matters. Verify calculations on forms and documents. Good understanding of law office policies and procedures. Ability to work independently and manage multiple tasks under time constraints. Strong interpersonal skills to communicate and follow instructions from a diverse group of clients, attorneys, and staff; a collaborative team player. Excellent computer skills with Windows and Microsoft Office Suite; ability to type 75 words per minute, transcribe, and proofreading documents. Ability to handle multiple tasks under pressure and maintain flexibility in work schedule when required. Regular attendance and punctuality are essential. Excellent customer service and telephone etiquette. Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages and a robust benefits package, including medical, dental, and vision insurance, as well as Paid Time Off (PTO). Employment Details
Seniority level:
Associate Employment type:
Full-time Job function:
Legal, General Business, and Administrative Industries:
Legal Services and Administration of Justice Get notified when a new job is posted.
#J-18808-Ljbffr