Rutgers University
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation\'s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary Rutgers, The State University of New Jersey is seeking a Senior Administrative Assistant for the Center for Pharmacoepidemiology and Treatment Science, within the Institute for Health, Health Care Policy and Aging Research.
Among the key duties of the position are the following:
Provides independent, high-level administrative, project, and personnel recruitment support for the Center and, on occasion, for the IFH Data Core.
Provides ongoing support for staff transitions.
Maintains accurate timekeeping records for hourly employees and Federal Work Study Program students.
Ensures compliance with institutional guidelines and policies.
Oversees the Center for Pharmacoepidemiology and Treatment Science's physical office space, assuring that the work environment and space is managed appropriately and any issues related to the facilities are addressed in a timely way.
Qualifications Minimum Education and Experience
Bachelor's degree in a related field and two years of relevant experience in an administrative function or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
Strong interpersonal skills and ability to be detail oriented.
Ability to comfortably engage with faculty, staff and senior leaders within the University as well as state officials and policymakers in furtherance of daily responsibilities.
Excellent writing, problem solving, organization, and communication skills.
Proficiency with Microsoft software.
Ability to be a self-starter who works independently.
Ability to comfortably work in a fast-paced interdisciplinary environment.
Physical Demands and Work Environment
Ability to pack and move office and meeting-related materials.
Benefits
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits
Life insurance coverage
Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview .
Posting Details Posting Number:
25ST2116
Posting Open Date:
10/09/2025
Regional Campus:
Rutgers University-New Brunswick
Home Location Campus:
Rutgers University - New Brunswick
City:
New Brunswick
State:
NJ
Location Details:
Pre-employment and Legal Pre-employment Screenings: All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements: Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate\'s offer of employment or disciplinary action up to and including termination.
Affirmative Action / Equal Employment Opportunity It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:
http://uhr.rutgers.edu/non-discrimination-statement .
#J-18808-Ljbffr
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation\'s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary Rutgers, The State University of New Jersey is seeking a Senior Administrative Assistant for the Center for Pharmacoepidemiology and Treatment Science, within the Institute for Health, Health Care Policy and Aging Research.
Among the key duties of the position are the following:
Provides independent, high-level administrative, project, and personnel recruitment support for the Center and, on occasion, for the IFH Data Core.
Provides ongoing support for staff transitions.
Maintains accurate timekeeping records for hourly employees and Federal Work Study Program students.
Ensures compliance with institutional guidelines and policies.
Oversees the Center for Pharmacoepidemiology and Treatment Science's physical office space, assuring that the work environment and space is managed appropriately and any issues related to the facilities are addressed in a timely way.
Qualifications Minimum Education and Experience
Bachelor's degree in a related field and two years of relevant experience in an administrative function or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
Strong interpersonal skills and ability to be detail oriented.
Ability to comfortably engage with faculty, staff and senior leaders within the University as well as state officials and policymakers in furtherance of daily responsibilities.
Excellent writing, problem solving, organization, and communication skills.
Proficiency with Microsoft software.
Ability to be a self-starter who works independently.
Ability to comfortably work in a fast-paced interdisciplinary environment.
Physical Demands and Work Environment
Ability to pack and move office and meeting-related materials.
Benefits
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits
Life insurance coverage
Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview .
Posting Details Posting Number:
25ST2116
Posting Open Date:
10/09/2025
Regional Campus:
Rutgers University-New Brunswick
Home Location Campus:
Rutgers University - New Brunswick
City:
New Brunswick
State:
NJ
Location Details:
Pre-employment and Legal Pre-employment Screenings: All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements: Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate\'s offer of employment or disciplinary action up to and including termination.
Affirmative Action / Equal Employment Opportunity It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:
http://uhr.rutgers.edu/non-discrimination-statement .
#J-18808-Ljbffr