KDG is hiring: Administrative Assistant in Los Angeles

Administrative Assistant IV

KDG Construction Consulting is seeking an Administrative Assistant IV to join our growing team. The Administrative Assistant IV will be responsible for preparing correspondence, maintaining calendars, setting up and coordinating meetings, taking meeting minutes, copying and scanning documents, logging information, tracking documents, handling phone calls, and greeting and assisting visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and PowerPoint presentations. The Administrative Assistant IV will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations.

Responsibilities and Duties

• Perform various administrative, clerical, data collection, data entry, and report writing tasks
• Answer telephone, take and relay messages, screen callers and direct calls accordingly
• Scan, fax and bind documents and reports as required
• Prepare general correspondence and maintain general files
• Coordinate approval signatures in a timely manner
• Maintain calendars
• Set up and coordinate meetings
• Reserve conference rooms
• Take meeting minutes
• Copy and scan documents
• Log information
• Track documents
• Greet and assist visitors
• Gather statistics and general data; review and combine this information into established reports for use internally
• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies
• Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements

Required Qualifications

• 10 years or more experience as an administrative assistant
• Excellent written and oral communication skills
• A working knowledge of standard policies and procedures on complex capital public works projects is preferred

Education / Training

Post-Secondary Education

Hardware / Software

• Proficient in Microsoft Office Suite and Bluebeam
• Ability to work in CAD or REVIT preferred

Anticipated Salary Range

$74,300.00 - $80,000.00 per year

About KDG

KDG Construction Consulting is a leading provider of program, project, and construction management services. The firm serves clients in a broad range of markets throughout Southern California, including aviation, transportation, and infrastructure. KDG provides a full spectrum of management and technical services spanning the entire lifecycle of a construction project.

Equal Opportunity Employer

KDG is an Equal Opportunity Employer, and qualified applicants will receive consideration for employment without regard to race, ethnicity, sexual orientation, gender identity, national origin, veteran status, or disability status.