California Applicants' Attorneys Association is hiring: Administrative Assistant

Position Overview

This is a great opportunity for someone who enjoys a position doing a variety of administrative tasks. The right candidate should be able to handle a multitude of tasks and be able to multi-task effectively and respond well to deadlines under pressure. The Administrative Assistant will work collaboratively and cooperatively with other Association staff in a team oriented environment and will report directly to the Executive Director.

Purpose of Position

Provide a high-level of skilled administrative support to ensure effective and efficient operations.

Primary Responsibilities

• Assist with projects for bi-annual conventions and other education and chapter events
• Update and ensure the accuracy of the association’s database
• Mail and postage machine management including supplies and maintenance
• Manage office supplies and office equipment maintenance
• Assist at Pre-registration desk at bi-annual Conventions
• Provide secretarial and administrative support to the Executive Director, Director of Membership, and Director of Education and Events
• Design and implement file, index, tracking, and record-keeping systems
• Operate standard office equipment, including job-related computer hardware and software applications, and multi-line telephones
• Demonstrate respect, honesty and professionalism at all times with a focus on serving the Association’s membership
• Adhere to an established work schedule and the organization’s timekeeping practices
• Perform other duties as assigned

Skills and Abilities Required

• Perform responsible administrative support work with accuracy, speed, and minimal supervision
• Effective writing and proofing of documents and correspondence
• Produce memos, correspondence, and materials
• Proficiency in Microsoft Office, virtual communication tools and web-based applications and platforms
• Demonstrate effective time management, organization, and problem-solving ability
• Work collaboratively with multi departmental teams
• Effective interpersonal and professional skills when engaging with Association membership and Board of Directors, vendors, and partners
• Treat sensitive matters with confidentiality
• Travel for conferences or trainings by air and ground transportation
• Understand the organization and operation of the Association and of outside agencies as necessary to assume assigned responsibilities
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner

Job Type

Full-time. Monday to Friday 8:30 a.m. to 5:00 p.m. Occasional overnight travel to staff off-site functions. May be asked to work occasional overtime, evenings, nights, weekends, and holidays. Travel will be required to the association’s conventions bi-annually in January and June each year. Pay hourly, DOE.

Benefits

Medical, Dental, Vision, Simple IRA.

Education and Experience

Associate degree with major coursework in business management, secretarial practices, or related field, and minimum two years of advanced administrative support experience required. Experience with member-driven associations or non-profit organizations is preferred. Relevant experience may be considered in lieu of degree requirement.

Location

Sacramento, CA