Executive Assistant Job at Clayton Services in Houston

Executive Assistant

Direct message the job poster from Clayton Services

Clayton Services is searching for an Executive Assistant to join a thriving company in Central Houston. We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support. The ideal candidate will have extensive experience managing complex calendars, coordinating international travel, and facilitating meetings with senior stakeholders, particularly within academia and the United Nations. This role requires impeccable attention to detail, discretion, and the ability to anticipate the needs of the executive leadership.

Job Details

• Job Type: Direct Hire
• Pay Rate: $80,000-$90,000/year
• Benefits: Medical, Dental, vision, PTO, 401(k), and more.

Responsibilities

• Manage and maintain complex executive calendars, including scheduling meetings across multiple time zones.
• Coordinate and facilitate high-level meetings with academic institutions, global NGOs, and United Nations representatives.
• Prepare meeting agendas, talking points, presentations, and follow-up correspondence.
• Book and manage international and domestic travel arrangements, including itineraries, accommodations, and visa documentation.
• Handle confidential information with integrity and professionalism.
• Screen and prioritize email, phone calls, and other communications.
• Prepare expense reports and reconcile receipts in a timely manner.
• Support strategic initiatives by coordinating logistics for conferences, speaking engagements, and stakeholder events.
• Draft and edit documents, briefings, and communications for internal and external distribution.
• Act as a liaison between the executive office and internal departments or external partners.
• Perform general administrative duties including filing, data entry, and document management.

Skills and Abilities

• Exceptional written and verbal communication skills.
• High proficiency in Microsoft Office Suite and modern collaboration tools (e.g., Zoom, Slack, Google Workspace).
• Ability to handle multiple priorities in a fast-paced, high-pressure environment.
• Demonstrated discretion and sound judgment when dealing with confidential or sensitive information.
• Strong interpersonal skills with a professional and diplomatic demeanor.

Education and Experience

• Bachelor's degree required.
• Minimum of 5 years of experience as an Executive Assistant, supporting C-suite or senior-level executives.
• Proven track record of coordinating meetings and communications with academic institutions and global organizations such as the United Nations.
• Experience supporting executives in international nonprofit, governmental, or academic environments.
• Familiarity with protocols and expectations in global diplomacy or academic governance.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Oil and Gas and Engineering Services

Additional Information

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