Executive Assistant Job at Addison Group in New York

Base pay range

$35.00/hr - $40.00/hr

Direct message the job poster from Addison Group

Location: New York, NY (Hybrid – 4 days onsite, 1 day remote)

Industry: Professional Services / Financial Consulting

Pay: $35–$40/hour (DOE)

About Our Client:

Addison Group is partnering with our client, a highly regarded professional services organization in Midtown Manhattan, to identify an experienced and poised Executive Assistant to provide high-level administrative support to multiple senior executives. This is a great opportunity for a polished, detail-oriented professional seeking to work in a fast‑paced, corporate environment with strong leadership exposure.

Job Description:

The Executive Assistant will serve as a key point of contact for C‑suite executives, managing calendars, meetings, travel, and confidential correspondence. This role requires exceptional organizational skills, strong judgment, and the ability to thrive in a professional and fast‑moving environment.

Key Responsibilities

• Manage multiple executive calendars, scheduling meetings and coordinating logistics efficiently.
• Prepare and organize meeting materials, including agendas, briefings, and follow‑up notes.
• Arrange complex domestic and international travel, including accommodations and itineraries.
• Track tasks and follow‑up items to ensure timely completion and communication of next steps.
• Handle confidential information with discretion and maintain a professional, polished demeanor.
• Draft, proofread, and edit correspondence, memos, and reports.
• Process expense reports and track reimbursements accurately.
• Provide occasional back‑up support to the broader administrative team as needed.

Qualifications

• Bachelor’s degree preferred; additional experience may substitute for formal education.
• 5+ years of executive‑level administrative experience within a corporate or professional services environment.
• Advanced proficiency in Microsoft Office 365 (Outlook, Excel, Word, PowerPoint).
• Proven ability to manage competing priorities and adapt quickly to changing needs.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and a poised, polished professional presence.
• Ability to handle sensitive and confidential information with discretion.
• Schedule: Monday–Friday, standard business hours (flexibility required for executive needs).
• Work Environment: Hybrid – 4 days onsite in Midtown Manhattan, 1 day remote (typically Fridays).
• Hours per Week: 40 (eligible for overtime).
• Exposure to high‑level leadership in a respected professional services organization.
• Collaborative and dynamic work culture.
• Opportunity for long‑term conversion and career growth.
• 401(k) Retirement Plan

Seniority level

Associate

Employment type

Full‑time

Job function

Administrative

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.