Accounting Manager Job at American Alliance of Museums in Arlington

American Alliance of Museums provided pay range

This range is provided by American Alliance of Museums. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $110,000.00/yr

About the Alliance

The American Alliance of Museums (AAM) supports all museums across the United States, including aquariums, zoos, historic sites, parks, and gardens. Serving over 30,000 members including museums, museum professionals, and companies that support the sector, the Alliance is the largest national museum organization in the U.S. The Alliance serves its membership and the museum community through four pillar programs: Learning, Building and Connecting our Community, Advocacy, and Practice Management. Maintaining an annual operating budget of $10M with 35 staff members, we are a 501(c)3 nonprofit headquartered in Arlington, VA and an equal opportunity employer.

The Opportunity

The Accounting Manager oversees the full-cycle accounting operations of the organization, ensuring the accuracy, integrity, and timeliness of financial reporting in compliance with GAAP and nonprofit accounting standards (FASB ASC 958). This role manages daily accounting activities, month-end and year-end close processes, and supports budgeting, grants management, and audit preparation. The Accounting Manager plays a key role in maintaining effective internal controls, supporting organizational compliance, and providing financial insights to management and program leaders.

Your Role in Action | Key Responsibilities

• Oversee all aspects of the general ledger, ensuring proper recording of revenue, expenses, assets, and liabilities.
• Manage the month-end and year-end closing processes, including reconciliations, accruals, and journal entries.

Revenue, Grants, and Contributions

• Record and reconcile all sources of revenue, including donations, grants, contracts, membership dues, and program income.
• Ensure compliance with donor and grant restrictions, tracking funds in accordance with FASB and Uniform Guidance requirements.
• Collaborate with development and program teams to prepare grant reimbursement requests and financial reports for funders.
• Monitor pledges receivable and maintain restricted and unrestricted fund schedules.

Accounts Payable and Disbursements

• Manage the full accounts payable cycle, including invoice coding, approval routing, and payment processing.
• Oversee employee expense reimbursements and corporate credit card reconciliations.
• Maintain vendor records, W-9s, and ensure timely issuance of annual 1099 forms.

Payroll and Benefits Accounting

• Reconcile payroll liability accounts and benefits provider statements.
• Support salary allocations for grant-funded positions in accordance with budget and time reporting requirements.

Banking, Investments, and Reconciliations

• Perform monthly bank and investment reconciliations for all operating, reserve, and restricted accounts.
• Record investment activity and monitor cash flow needs to ensure liquidity and compliance with restrictions.

Budgeting, Forecasting, and Reporting

• Assist in preparing the annual organizational budget and periodic financial forecasts.

Audit, Compliance, and Internal Controls

• Prepare year-end audit schedules, confirmations, and supporting documentation.
• Support the preparation of the annual Form 990 and related filings.
• Maintain and strengthen internal controls to ensure financial integrity and compliance with policies and procedures.
• Stay current on nonprofit accounting standards, regulatory changes, and best practices.

Systems, Processes, and Leadership

• Maintain accounting software and ensure integration related third party systems.
• Recommend and implement process improvements to enhance efficiency and accuracy.

What You’ll Bring to the Team

• Bachelor’s degree in Accounting, Finance, or related field required; CPA or CPA candidate preferred.
• Minimum of 5–7 years of progressive accounting experience, including nonprofit fund accounting.
• Hands‑on experience with Sage Intacct accounting software is required.
• Strong knowledge of GAAP, FASB 958, and Uniform Guidance (2 CFR Part 200).
• Excellent analytical, organizational, and problem‑solving skills.
• Ability to manage multiple priorities, meet deadlines, and communicate effectively with non‑financial staff.
• Commitment to the mission and values of the organization
• Attention to detail and accuracy
• Strong understanding of nonprofit financial reporting and compliance
• Process‑oriented with continuous improvement mindset
• Collaborative and service‑oriented approach to working with teams
• Confidentiality, integrity, and sound professional judgment

Salary & Work Location

Salary: Starting at $90,000

Location: 2451 Crystal Dr. Suite 1005, Arlington, VA 22202

Interested Candidates

Interested Candidates should submit a resume and cover letter to hr@aam-us.org with the subject line: Accounting Manager

Don’t meet every single requirement?

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every single qualification. AAM values a diverse and inclusive workplace, so if you are excited about this role but your experience doesn’t align perfectly with all of the qualifications, we encourage you to apply anyway. You may be just the right candidate for this or other opportunities.

For more information, please visit www.aam-us.org.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Accounting/Auditing

Industries

Museums, Historical Sites, and Zoos

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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