The Florida Bar is hiring: Legal Secretary in Miami

The Florida Bar provided pay range

This range is provided by The Florida Bar. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$44,033.62/yr - $44,033.62/yr

Legal Secretary #4163

Minimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function

This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Required minimum education

High School Diploma (or its equivalency).

Required minimum professional work experience

Five (5) years of progressively responsible secretarial experience.

Essential Duties and Responsibilities

Maintains and monitors disciplinary files in the case management system (importing emails, check scanned documents, updating data, etc.).

Types and finalizes drafted pleadings and correspondence.

Sets up monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.

Answers telephone and makes case notes in the case management system regarding call.

Maintains bar counsels calendars, sets up meetings and hearings, and updates calendar daily.

Receives and routes incoming mail which requires checking all scanned mailed documents for accuracy in the case management system.

Misc. (Prepare bar counsel weekly expense report in Excel, update Supreme Court Board, update referee logs in Word, change toner in equipment, add paper to equipment, prepare closed files for scanning which requires redacting all confidential information, drafts correspondence for bar counsel).

Other duties as assigned.

Knowledge

• Correct spelling, punctuation and grammar
• Standard business formats and styles
• Adobe Acrobat
• Style and format of legal pleadings
• Office procedures and practices
• Computers, printers, facsimile machines, copiers, and scanners.

Skills

• MS Office (Outlook, Word and Excel)
• Use of databases
• Basic arithmetic
• Use of personal computer

Abilities

• Type sixty (60) correct words per minute
• Pay attention to detail
• Type letters, memoranda and pleadings in correct format
• Create ADA compliant forms and documents using Adobe
• Organize and prioritize work
• Communicate effectively and professionally, both verbally and in writing
• Operate well under pressure and in a team atmosphere
• Tactfully manage difficult situations
• Demonstrate initiative in group projects and individual settings
• Consistently provide an excellent service-oriented attitude
• Sit for long periods of time
• Hear and converse over the telephone, and key/work frequently on a computer.
• Lift 5 to 10 lbs

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.

This position is in an in-office position, located in Miami, Florida and is not a remote position.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Legal

Industries Non-profit Organizations, Hospitals and Health Care, and Medical Practices

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