Hutchinson Community College is hiring: Faculty Secretary in Hutchinson

Responsibilities

• Provide clerical support regarding day‑to‑day operations of the office for department chairs and faculty (e.g., mail, phone answering/transfer, scheduling appointments, word processing, scans/faxing, directing inquiries, data entry, copying, maintaining electronic files).
• Coordinate travel arrangements including airline and hotel reservations, cars, and vans.
• Prepare class materials, including printing, preparing class packets, and processing scantron sheets.
• Provide a friendly, customer‑service oriented atmosphere and support for department chairs, faculty, students, staff, guests, vendors, stakeholders, and visitors.
• Communicate professionally and accurately, serving as a knowledge resource for HutchCC information and directing to the correct resource or staff member.
• Plan and fulfill meeting/event needs, including enrollment activities and recruiting events, and coordinate room reservations.
• Attend assigned meetings, record minutes, notify appropriate persons, distribute agendas, and prepare/distribute minutes.
• Manage logistical and inventory supplies, order and maintain equipment.
• Prepare and follow up on purchase orders, receipts, forms, and documentation of expenses, including timely payment of invoices.
• Coordinate schedules and assist with supervision of possible student workers and/or department staff; delegate responsibilities as appropriate.
• Assist in effective recruitment and retention of students.
• Work occasionally in the evenings (e.g., beginning of semesters).
• Arrive on time for work, attend work regularly, and successfully perform the responsibilities of the position.
• With prior approval of the department chair, serve actively on campus committees.
• Comply with HutchCC policies, procedures, and practices.
• Work cooperatively and respectfully with the administrative team.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Education and Training

Industries

Higher Education

Location

Hutchinson, KS