Trustpoint.One is hiring: Intellectual Property Legal Secretary in Boston

Trustpoint is proud to partner with a nationally recognized law firm in their search for an IP Legal Secretary. This full-time, onsite position is available in Boston, Chicago, New York, or Washington, DC. The IP Legal Secretary will provide high-level administrative and client support to attorneys within a busy Intellectual Property practice. Successful candidates will have 5+ years' experience in legal support, with 3+ years' experience specific to patent prosecution.

Responsibilities

• Prepare, edit, proofread, and finalize legal documents and correspondence related to patent and trademark matters
• Manage attorney calendars, schedule meetings, and coordinate travel arrangements
• Process billing, expense reimbursements, and client invoicing
• Maintain and organize electronic and paper files in accordance with firm guidelines
• Support patent prosecution activities including filing responses, preparing petitions, and coordinating with clients and foreign associates
• Prepare and distribute client reports, docket updates, and status summaries
• Handle client inquiries and provide exemplary client service in a professional, timely manner
• Submit conflict checks, prepare engagement letters, and request new matter numbers
• Assist with trademark filings, docket reports, and client invoicing
• Provide overflow and backup support to other team members as needed

Qualifications

• 5+ years of experience in an administrative or legal secretarial position
• 3+ years of experience supporting patent prosecution in a law firm setting
• Strong proficiency with Microsoft Office Suite and document management systems (iManage preferred)
• Excellent attention to detail, organization, and communication skills
• Ability to manage a high volume of work with accuracy and professionalism
• Bachelor’s degree preferred; high school diploma required

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Boston, MA $86,500.00-$108,200.00 3 days ago